AMENDMENT ONE FINAL.pdf
PDF 161 KB Posted
- Attached to
- COURIER SERVICES
- Solicitation number
- 5400030133
- Issued by
- Richland County, South Carolina
About this file
This document is Amendment One to an Invitation for Bid issued by the South Carolina Department of Health and Human Services for Courier Services under Solicitation 5400030133. The amendment modifies key deadlines and dates from the original solicitation. The service involves daily scheduled courier operations between three locations in the Columbia and Anderson areas, transporting printed media, magnetic media, and special envelopes containing personally identifiable information and protected health information. Normal daily volumes consist of five cases of paper with potential monthly peaks of twenty-five cases per delivery, with no single item exceeding thirty pounds. Service is required on Mondays and Wednesdays, excluding holidays and weekends, with specified arrival and delivery time windows. The pre-bid conference is scheduled for September 28, 2026 at 2:00 PM via Microsoft Teams, with questions due by September 29, 2026 at 2:00 PM. The amended offer submission deadline is October 28, 2026 at 2:00 PM EST, and award is anticipated November 6, 2028. The contract consists of an initial two-year term plus three one-year renewal options, for a maximum five-year period.
Mandatory qualifications include South Carolina certifications, licenses, and permits for for-hire motor vehicle carriers; appropriate business licenses for the primary location's city and county; and a minimum of three documented years of experience performing similar courier services. The contractor must maintain at least one regular driver and a backup driver, provide secure locked transportation, maintain confidentiality and security of all materials, and sign a HIPAA Business Associate Agreement with breach notification requirements. Award will be made to the lowest responsible and responsive bidder using fixed monthly pricing. The contractor must provide its own parking and associated costs. Bidders must submit a signed solicitation cover page, a detailed narrative statement demonstrating qualifications with references, and insurance policy summaries. Nonresident contractors are subject to 2% income tax withholding under South Carolina Code Section 12-8-550 unless registered with the Department of Revenue.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| AMENDMENT 2.pdf | ||
| Courier Service Amend 4.pdf | ||
| Courier Service Amend 3.pdf | ||
| ATTM 007 Q.pdf | ||
| Couier Service.pdf | ||
| ATTM 004 HIPAA BAA.pdf | ||
| ATTM 006 QUEST TEMPLATE.xlsx | XLSX spreadsheet | |
| ATTM 005 ORG DISCLOSURE.pdf | ||
| ATTM 002 OFFEROR CHECK.pdf | ||
| ATTM 001 NONRES TAX.pdf | ||
| ATTM 003 CERT DEBARMENT.pdf |
Show all 11
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Text version
State of South Carolina
Invitation For Bid Amendment 1
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030133 10/06/2026
DONNA NETECKE SPIGNER
803-898-2987 donna.spigner@scdhhs.gov
SCDHHS
Attn: Procurement PO Box 8206 Columbia SC 29202-8206
DESCRIPTION: Courier Services USING GOVERNMENTAL UNIT: South Carolina Department of Health and Human Services
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 10/14/2026 14:00 (See “Deadline For Submission Of Offer” provision)
QUESTIONS MUST BE RECEIVED BY: 09/29/2026 14:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE:
DATE & TIME: 09/28/2026 14:00:00
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Teams (Email Donna.Spigner@scdhhs.gov before 2 pm on 09/25/2026 for log-on instructions)
AWARD &
AMENDMENTS
Award will be posted on 10/19/2026 The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) __ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
mailto:Donna.Spigner@scdhhs.gov
SAP
SAP
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract-related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area Code - Number - Extension Facsimile
_________________________________________________ E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.)
(See "Payment" clause)
____Payment Address same as Home Office Address ____ Payment Address same as Notice Address (check only one)
ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address _____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue
Date Amendment No. Amendment Issue
Date Amendment No. Amendment Issue
Date Amendment No. Amendment Issue
Date
DISCOUNT FOR
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PREFERENCES - NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY
ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this Solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this Solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]
The following changes are hereby incorporated:
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 10/28/2026 14:00 EST (See “Deadline For Submission Of Offer” provision)
QUESTIONS MUST BE RECEIVED BY: 09/29/2026 14:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE:
DATE & TIME: 09/28/2026 14:00:00
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Teams (Email Donna.Spigner@scdhhs.gov before 2 pm on 09/25/2026 for log-on instructions)
AWARD &
AMENDMENTS
Award will be posted on 11/06/2028. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov mailto:Donna.Spigner@scdhhs.gov
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