Amendment No. 1.pdf
PDF 144 KB Posted
- Attached to
- On-Call Land Surveying Services
- Solicitation number
- SPD126-SPDAD-6152
- Issued by
- San Bernardino County, California
About this file
This is Addendum No. 1 to a Request for Proposal issued by the San Bernardino County Department of Public Works - Special Districts for on-call land surveying services (RFP No. SDD-070). The addendum, issued on January 12, 2026, modifies three key documents: the Cost/Fee Proposal attachment, the Sample County Contract exhibit, and the Sample District Contract exhibit. The original RFP solicited proposals from qualified land surveying consultants to provide comprehensive surveying services including boundary surveys, topographic surveys, construction staking, legal descriptions, UAV photogrammetry, and GIS integration services. Proposals were originally due on January 20, 2026, at 3:00 p.m., with a question submission deadline of January 8, 2026, and a bidders' conference held on December 18, 2025. The contract term runs from March 24, 2026, through June 30, 2030, with potential for two additional one-year extensions by mutual agreement.
The addendum clarifies several proposal submission requirements through question-and-answer responses, including confirmation that reserved attachments should be excluded from submissions, that additional cover pages and appendices are acceptable, that 11x17 organization charts may be used, and that key personnel licenses and certifications must be provided. Critically, the addendum corrects the fiscal year terms on the cost proposal attachment to align with the contract period of March 24, 2026, through June 30, 2030, and confirms the corrected contract terms in the sample contracts. The County confirmed that sexual abuse liability insurance is not required despite standard language in the insurance attachment, and that the Department of Public Works - Special Districts has no current incumbent for this on-call contract. The estimated contract budget is $500,000, with compensation structured as time-and-materials fees including hourly rates for all disciplines and mileage reimbursement at IRS rates within San Bernardino County.
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Text version
On-Call Land Surveying Services RFP No. SDD-070 Addendum No. 1 Page 1 of 3
SAN BERNARDINO COUNTY
DEPARTMENT OF PUBLIC WORKS
SPECIAL DISTRICTS
ADDENDUM NO. 1
ON-CALL LAND SURVEYING SERVICES
RFP No. SDD-070 / SPD126-SPDAD-6152
January 12, 2026
This addendum is being released for the above referenced Request for Proposal (RFP), hereby amending the RFP document in the following manner only:
All provisions of this Addendum No. 1 are hereby incorporated into the RFP document.
ITEM NO. 1: SECTION 1.A. – RFP ATTACHMENTS
DELETE: ATTACHMENT E – Cost/Fee Proposal ADD: ATTACHMENT E – Cost/Fee Proposal Revised
ITEM NO. 2: SECTION 1.A. – RFP EXHIBITS
DELETE: EXHIBIT E – Sample County Contract ADD: EXHIBIT E – Sample County Contract Revised
ITEM NO. 3: SECTION 1.A. – RFP EXHIBITS
DELETE: EXHIBIT F – Sample District Contract ADD: EXHIBIT F – Sample District Contract Revised
The above items modify the RFP document In the manner prescribed in and in that manner only. All other RFP items will remain as originally intended.
Questions
1. Question: Attachment A checklist (page 33) lists Reserved Attachments H, K, and M as required items, but these attachments have no content to complete. 1. Should these reserved attachments be included in our proposal submission or excluded? 2. If included, should they follow alphabetical order (as shown in the checklist) or the proposal format order outlined in
Section VI.B?
Answer: The Attachments that are Reserved are to be excluded but can be submitted to follow the alphabetical order.
2. Question: Would the city accept a 1-2 page cover letter following the cover page?
Answer: Yes, for this proposal the County accepts additional cover pages.
Services RFP No. SDD-070 Addendum No. 1 Page 2 of 3
3. Question: We see that an insurance company is requested for Sexual Abuse Liability on
Attachment J. Can you please confirm if sexual abuse liability is required for this contract? We did not see it listed in the requirements noted on pages 28 - 32 of the RFP. (Note: This question has also been submitted to insurance.questions@rm.sbcounty.gov)
Answer: This is not a requirement for this contract. This is County standard language kept in the RFP.
4. Question: May an 11x17 page be used for the organization chart?
Answer: An 11x17 organization chart is acceptable for this proposal.
5. Question: May additional qualification materials (cover letter, expanded project descriptions for references, etc.) be provided in an appendix to the package?
Answer: Additional proposal materials can be provided in an appendix as part of the proposal submission.
6. Question: Please confirm that the Fiscal Years on Attachment E should read 2026-2027, 2027-
2028, 2028-2029, and 2029-2030 to match the contract term of 'March 24, 2026 through June
30, 2030' on page 3 of the RFP.
Answer: Per this Addendum, Attachment E has been revised to include the correct terms.
7. Question: For Attachment C - Licenses, Permits, and/or Certifications, does the County require copies of all licenses, permits, and certifications held by the consultant’s company, or only those for the key personnel being proposed for this on-call?
Answer: The Consultant is to provide copies of all licenses, permits, and certifications held by key personnel.
8. Question: Since Attachment L - Conflict of Interest and Political Reform Act Obligations does not include a signature line, is a signature required for this attachment?
Answer: Attachment L is to be submitted as part of the proposal with no changes made to it.
9. Question: Could the County please provide the names of the current incumbents holding the on-call land surveying services contract?
Answer: The Department of Public Works – Special Districts does not currently have an on-call land surveying services contract.
10. Question: We understand that this contract is intended to have a 5-year duration. Please confirm that the contract term on page 3 of the RFP should be through 2031.
Answer: Per this Addendum, Exhibit E and Exhibit F have been revised to include the correct contract terms.
11. Question: Our proposal cover usually is a formatted layout with graphics and color photos. Will
Attachment A be the cover for the proposal with no color cover page before or after the designated Attachment A?
Answer: Yes, for this proposal the County accepts additional cover pages after Attachment A.
Services RFP No. SDD-070 Addendum No. 1 Page 3 of 3
By my signature hereunder, I acknowledge receipt of Addendum No. 1 and I fully understand the intent and detail of Addendum No. 1, which I have considered in my preparation of the attached proposal.
Proposer’s Signature Date
ISSUE DATE: January 12, 2026
THALIA HERNANDEZ, Staff Analyst II
Department of Public Works - Special Districts
Project Management Division
| 2026-01-12T10:51:40-0800 | |
| Thalia Hernandez |
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