Amendment No 3 (002).pdf

February 2, 2026

AMENDMENT TO ADVERTISED CONTRACT

PROJECT NAME: Professional Engineering Design Services for Winn Road at South Paulding High School D/W Intersection Improvement Project

BID NUMBER: 26016-1509

COUNTY: PAULDING

AMENDMENT NUMBER: 3

LETTING DATE: February 13, 2026

THE FOLLOWING AMENDMENTS ARE HEREBY MADE TO THIS CONTRACT.

THE BIDDER IS RESPONSIBLE FOR MAKING ANY NECESSARY CHANGES IN

INK IN THE PROPOSAL. BIDDER SHALL ACKNOWLEDGE THIS AMENDMENT

BY CHECKING THE APPROPRIATE SPACE ON THE AMENDMENT

CERTIFICATION PAGE.

Included in this Amendment:

Questions received by bidders. Responses shown in BLUE.

Meeting Minutes and Sign In Sheet from the January 30, 2026 Non-Mandatory Pre- Proposal Meeting for the Winn Road at South Paulding High School Intersection Project.

1. Amendment No. 1 states: “Each proposal requires two (2) submittals per package.”

Please clarify what the two submittals per package are for each proposal.

This information is provided in the advertisement, in Section 2.14 – General Requirements o Technical proposals o Cost Proposal

2. Please clarify submittal requirements. Is the electronic version only for the technical proposal? Correct

3. Please clarify submittal requirements: Do we need to submit the cost proposal as an electronic version as well? No, electronic copy of Cost Proposal is not required.

4. Please clarify submittal requirements: If submitting an electronic version, is submitting via email acceptable? And if so, please clarify how the proposals should be submitted – do they need to be submitted in separate zip files?

See Section 1.4- Proposers should submit One (1) original, Five (5) copies, and an electronic version of the Proposal. Electronic version to be provided on a thumb drive.

5. Please clarify submittal requirements: Attachment J states that we need to submit the sheet with the technical proposal, and other forms state that some of the forms need to be returned with the submittal. The RFP initially states contract compliance submittals need to be submitted in a separate sealed envelope. Amendment No. 1 does not mention how the forms and appendices need to be submitted, only technical and cost proposal. Please clarify if it’s okay to attach the forms at the end of the technical proposal, or if the forms need to be submitted separately from the cost proposal and cost proposal.

Proposal Forms, Attachments A through Attachment J, are to be attached to the electronic version of the Technical Proposal only. The proposal forms are not required to be attached to the Technical Proposal hardcopies. The Proposal Forms do not count toward the twenty (20) page limit on the electronic version of the Technical Proposal.

6. Please clarify submittal requirements: Please confirm if we only need to submit for technical proposal (1 unbound original, 5 bound copies, and an electronic version), and if the technical proposal can have all of the appendices and forms attached at the end, and also confirm only one hard copy is needed for cost proposal submission.

As stated above, a Technical Proposal and a Cost Proposal are required submittals. One hard copy of the Cost Proposal is required, no electronic copy of the Cost Proposal is required.

7. Please clarify whether or not the Cost Proposal hard copy should be bound or unbound when we submit.

Cost Proposal is not required to be bound, however it should be in order and clipped or stapled.

8. Please clarify whether or not a Table of Contents page will count towards the page limit or not.

Table of Contents will count towards page limit.

9. The RFP states that GDOT Prequalification 6.01(a) Soil Survey Stduies is required;

however, in Section 1.3 Scope of Work there is no mention of soil surveys, geotechnical reports or pavement designs noted for delivery. Can the County elaborate on if they require or recommend any specific geotechnical studies for the development of the project?

The prequalification for GDOT 6.01(a) Soil Survey Studies, will not be required for this

RFP.

10. Section 1.3 Scope of Work notes Environmental Resource Identification/Screening as part of the Concept phase; however, the required GDOT prequalification list does not include prequals consistent with environmental screening and ID. Can the County elaborate on the required breath of environmental screening / ID and what GDOT Prequalifications would be required?

This is a locally funded project, NEPA and GEPA not required. Environmental screening and resource ID will be required. Area classes to be prequalified for this RFP are:

1.06(b) History 1.06(e) Ecology 1.06(f) Archaeology 1.06(h) Bat Surveys

11. The listed required GDOT Prequalifications notes a need for GDOT 1.07 Attitude, Opinion, Community Value Studies; however, Section 1.3 Scope of Work does not note any typical 1.07 effort. Can the County elaborate on what they anticipate the 1.07 prequal is needed for?

The prequalification for GDOT 1.07 Attitude, Opinion, Community Value Studies, will not be required for this RFP.

12. Is the sealed cost proposal going to be used in the evaluation? Section 4.3 at the bottom of Page 17 states "If selected, the highest-ranking firm(s) sealed cost proposal will be opened and the final scope of work(s) shall be provided by the top ranked proposer to the County to begin negotiation." The above language in bold will be removed from the RFP. This seems to indicate selection is based wholly on qualifications; however the Evaluation Criteria in the Table in Section 4.1 indicates a 20% weight on the Schedule and Hourly Cost Proposal. Can you confirm when during the evaluation the sealed cost proposal will be opened and evaluated? The sealed cost proposal will be used in the evaluation. The Sealed Cost proposal will be opened with the Technical Proposal.

13. Are estimated hours and rates required for subconsultant members of the team? Yes

14. Do the RFP provided attachment forms count against the limit of 20 sheets for the RFP?

Additionally, there are required attachments that reflect Disadvantaged Business Enterprise (DBE) statements. No. Given the US DOT's changes to the DBE guidelines and that GDOT has removed certification of all DBEs in the state of Georgia prior to beginning their recertification process, does the County require these DBE attachments if the Prime or any of the subconsultants were previously certified as a DBE?

There is no State or federal funding in this proposed project at this time. As stated in RFP, there are no DBE requirements for this RFP. The DBE Attachment forms (Attachment B, Attachment C, Attachment F, and Attachment G) will not be required to be submitted.

Paulding County Board of Commissioners

Department of Transportation Watson Government Complex

240 Constitution Boulevard, Dallas, Georgia 30132 770-445-4759 www.paulding.gov

To:

Pre-Proposal Conference Meeting Minutes January 30, 2026– Hosted at Paulding County

1. Announcement of Solicitation: RFP 26016-1509 Professional Engineering Design Services for Winn Road at South Paulding High School Intersection

Date issued: January 8, 2026

Pre-Bid Conference: Virtual (not mandatory)

• Please ask all questions through the Chat function of zoom.

All questions must be submitted to Tara Goldin at purchase@paulding.gov to later than February 3, 2026 by 12:00 P.M. (Eastern Time).

All proposals are due to Paulding County Purchasing & Contracting office, - Attention: Tara Goldin Purchasing Manager, no later than 10:00 A.M.

(Eastern Time) on February 13, 2026.

2. Introductions (Staff) George Jones, DOT Director and Technical Advisory Erica Parish, DOT Deputy Director Tara Goldin, Purchasing Manager

3. Addendums – all changes to this solicitation will be issued through a formal addendum.

A. Addendum 1 was issued on January 16, 2026 B. Addendum 2 was issued on January 28, 2026 C. The minutes to this meeting and sign in sheet to be posted in Addendum 3 D. Note: All addendums will require acknowledgement and shall be included with proposal submittal.

4. Description of Work:

THE PROJECT: Paulding County is requesting proposals from firms with demonstrated expertise in engineering design services for an intersection improvement project at Winn Road (CR 268) and South Paulding High School Driveway in Paulding County, Georgia. The project must be designed to achieve at least a Level of Service “C” 20 years from the base / open year.

5. Review of Bidding Procedures A. Documents may be obtained online at https://www.paulding.gov/bids.aspx?bidID=452

B. Submission: Proposer must follow proposal instructions notated within the request for proposals to provide consistency for the evaluation committee.

1) All proposals must be time stamped

2) Proposals received after the time and date set for submission will be returned, unopened, upon request.

George Jones, PE DOT Director

Delivery Address: Labeled:

Tara Goldin Purchasing Manager Winn Rd @ South Paulding; RFQ#26016-1509 RFP# 26016-1509 Company/ Individual Submitting Proposal Paulding County Purchasing & Contracting Due: February 13, 2026 240 Constitution Blvd Time Stamp Dallas, GA 30132

C. Required Proposal Documents:

To achieve a uniform review process and to obtain a maximum degree of comparability, the County requires the following:

The Request for Proposal must be submitted with 2 packages:

1- The Sealed Technical Proposal Package 2- The Sealed Cost Proposal

D. No DBE Goal has been established for this project.

E. Special Items to Note:

The project consists of local funding.

All engineering services shall be in accordance with all applicable guidelines of the American Association of State Highway and Transportation Officials, GDOT Standard Specifications for the Construction of Transportation Systems, Project Schedules, Plan Development Review Process, and Plan Presentation Guidelines

All project deliverables must be submitted to PCDOT for review and approval.

6. Questions and/or Additional General Items Discussed:

Questions received to date will be included with addendum.

This is a quality-based RFP, is Cost being considered? Yes, Schedule and the Hourly

Cost Proposal will be considered as reasonableness of schedule and hours allotted for the project.

Are Electronic Signatures acceptable? – Yes

When will previous answers be answered? The current questions received have been combined and answered and will be sent out with amendment 3 (anticipated Morning 2/2/26)

There was a serious accident recently. Has there been a traffic study completed and could it be shared? A pedestrian and vehicle crash occurred at the marked crosswalk at the intersection of Winn Road, Sundance Drive, and Dugan Elementary School Driveway.

No formal traffic study has been completed to share. A project is being constructed currently to install concrete islands, crosswalks and RRFB’s at the Winn Road, Sundance Drive, and Dugan Elementary School intersection.

There are not pedestrian accommodations from the project into the school. Should this connection to the school be considered? – No, only work within the right of way.

Does the County wish to stay off the detention pond to the north serving the Subdivision?

Preference is not to impact if possible. However, if it is required for the project it can be considered, provided stormwater detention requirements are satisfied.

Has an anticipated design vehicle been identified? None to date, but buses, fire trucks and deliveries are made to the school(s).

George provided some additional information regarding the traffic on Winn. ADT in 2024 was close to 4,700 ADT. Majority of the traffic is associated with AM/PM peak with school drop off’s

Additional note - We receive concerns/ questions from citizens dropping kids off on Winn Road and those children crossing Winn Road to get to the school complex. Safe pedestrian accommodations for children crossing the road is very important.

Non-mandatory Pre-Proposal Conference January 30, 2026 RFP 26016-1509, Professional Engineering Design Services for Winn Road at South Paulding High School Intersection

Attendees:

Tara Goldin, Paulding County Purchasing Erica Parish, Paulding County DOT Chris Rideout, Croy Engineering John Jenkins, BMK/LJA Joshua Leljedal, PLS, PE- Transystems Corporation Chandler Fincher, Southeastern Engineering, Inc. (SEI) George Jones, Paulding County DOT Chris Edmondson, Linear Infrastructure Group Jacob Hughes, BMK/ LJA Roque Romero, TranSystems Corporation