Amendment #1 : Q & A.pdf

SAP

State of South Carolina

Amendment #1

QUESTIONS & ANSWERS

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023967 10/12/2022

JEFFERY SCHWALK

1-803-737-1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Reflective Sign Sheeting / Sign Printing Supplies USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 10/26/2022 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 10/05/2022 10:00:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 11/15/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

mailto:SchwalkJC@scdot.org http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL

QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE

READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED

TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

QUESTION #1

For all individual line items requesting Type IX sheeting, is it acceptable to bid an equivalent or higher spec'd product such as Type XI material?

SCDOT RESPONSE TO QUESTION #1

Yes, SCDOT finds it acceptable to bid Type XI sheeting with equivalent or higher specifications as a substitute for Type IX line items.

QUESTION #2

Page 10 of the Solicitation states: (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition.

[See R. 19-445.2140] [02-2A095-2] Is the DOT aware that the following underlined language from page 16 of the solicitation requires all reflective sheeting?

"To be compatible with Avery Dennison Traffic Jet Printer (Mutoh VJ-16TUV30U). Laminate (Anti-graffiti / pet liner) must be compatible with the reflective sheeting materials, and spittoon pads & flush must be compatible with the above detailed printer?"

Since Avery Dennison reflective materials and printer supplies are the only compatible material for the Avery Traffic Jet Printer, the above language creates a sole-source specification and is in direct conflict with the South Carolina's stated goal of "permit maximum practicable competition.”

SCDOT RESPONSE TO QUESTION #2

SCDOT is soliciting bids for materials compatible for the printer currently in use for printing signs. There are multiple distributors of these specified materials, and as such, the solicitation is competitive, not sole source, and not conflict with stated goals. The compatibility requirement is to ensure long term warranties provisions are met and to support SCDOT’s current sign printing infrastructure.

QUESTION #3

Will the DOT accept an equal alternative sheeting and printer system?

SCDOT RESPONSE TO QUESTION #3

This solicitation scope does not include an alternative printer or printer system, which would be a technology procurement. This solicitation scope is structured to support the material and supply needs of the current printer used in our sign shop.

QUESTION #4

What type of printer do you use? We need to know what type ink to bid.

SCDOT RESPONSE TO QUESTION #4

As per Section III of the solicitation, Lot B –Rolls for Existing Printer:

Lot c B specifications are for Permanent Reflective Sign Sheeting and Printer Ink, conforming to the requirements herein.

Reflective Sheeting and Inks shall meet the requirements of section 651.2.3 and 651.2.4 of the SCDOT 2007 Standard Specifications for Highway Construction (herein referred to as Standard Specifications), and any additional supplemental specifications for future developed microprismatic retroreflective sheeting.

The Standard Specifications are located at: https://www.scdot.org/business/pdf/2007_full_specbook.pdf

Reflective sheeting must meet the requirements of AASHTO M 268, Specifications for Reflective Sheeting for Traffic Control. Inks for reflective sheeting shall meet the requirements of section 651.2.4 of the Standard Specifications and be compatible with Avery Dennison Traffic Jet Printer (Mutoh VJ-16TUV30U). Laminate (Anti-graffiti / pet liner) must be compatible with the reflective sheeting materials, and spittoon pads & flush must be compatible with the above detailed printer.

All materials furnished must be in accordance with the SCDOT Qualified Product Policy #20, October 8, 2021 (Posted as a separate document). These approved materials must be listed on the SCDOT Qualified Products List #20, October 1, 2021 (posted as a separate document.)

For Additional information on printer inks, refer to the specifications in the solicitation document, for both Lots.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.

https://www.scdot.org/business/pdf/2007_full_specbook.pdf