Amendment 1.docx
DOCX document 43 KB Posted
- Attached to
- HUMAN SERVICES EVENT STAFFING
- Solicitation number
- 5400024294
- Issued by
- Horry County, South Carolina
About this file
This is Amendment 1 to a Best Value Bid solicitation issued by the State of South Carolina, Division of Procurement Services (SFAA), on behalf of Coastal Carolina University for Event Staffing Services. The solicitation seeks to procure human services event staffing and was issued on January 23, 2023, with a procurement officer of Brittany Sloan (803-737-3410; bsloan@mmo.sc.gov). Offerors must submit questions by January 25, 2023, at 3:00 p.m. EST, and bids are due February 16, 2023, at 11:00 a.m. EST via online submission through the South Carolina procurement portal. A pre-bid conference is scheduled for January 25, 2023, at 10:00 a.m. EST on a virtual platform. Award notification is anticipated on March 16, 2023, with all related documentation posted at www.procurement.sc.gov. The amendment clarifies that the pre-bid meeting time has been moved to 10:00 a.m. EST on January 25, 2023, with all other terms, conditions, bidding instructions, and specifications remaining unchanged.
The solicitation requires offerors to submit offers online through SCEIS or, alternatively, submit one original hardcopy marked "Original" and one electronic digital media copy marked "Copy." Offerors must acknowledge receipt of this amendment by identifying the amendment number and date on Page Two of the cover form or through other specified methods. Bids must be submitted in English and U.S. dollars with fixed pricing. The offer must be held open for a minimum of 120 calendar days after the opening date. Offerors are required to register as a South Carolina vendor and provide standard certifications including drug-free workplace certification, debarment certification, ethics certification, and disclosure of conflicts of interest or unfair competitive advantage. Pricing may include optional discounts for prompt payment at 10, 20, or 30 calendar days. No specific contract term or renewal options are detailed in this amendment document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment A.xls | XLS spreadsheet | |
| Solicitation.docx | DOCX document | |
| Amendment 2.docx | DOCX document | |
| Award Extension.docx | DOCX document | |
| Notice Of Award Posting.doc | DOC document | |
| Amendment 3.docx | DOCX document |
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Text version
SAP
State of South Carolina
Best Value Bid
AMENDMENT 1
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400024294 1/23/2023
BRITTANY SLOAN
803-737-3410 bsloan@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734
DESCRIPTION: Event Staffing Services
USING GOVERNMENTAL UNIT: Coastal Carolina University
CHANGES INDICATED IN RED
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 2/16/2023 11:00 am (EST) (See "Deadline for Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 1/25/2023 3:00 pm (EST) (See "Questions from Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________
CONFERENCE TYPE: Pre-bid DATE & TIME: 1/25/2023 10:00am (EST)
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Virtual Platform
| AWARD & AMENDMENTS |
| Award will be posted on 3/16/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov |
You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 120 calendar days after the Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
SAP
PAGE TWO
(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area Code - Number - Extension Facsimile
_________________________________________________ E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)
____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
| Amendment No. |
| Amendment Issue Date |
| Amendment No. |
| Amendment Issue Date |
| Amendment No. |
| Amendment Issue Date |
| Amendment No. |
| Amendment Issue Date |
DISCOUNT FOR PROMPT PAYMENT
(See "Discount for Prompt Payment" clause)
| 10 Calendar Days (%) |
| 20 Calendar Days (%) |
| 30 Calendar Days (%) |
| _____Calendar Days (%) |
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)
PAGE TWO (SEP 2009)
End of PAGE TWO
Table of Contents
| SECTION_I | 3 |
| ACQUIRE SERVICES (JAN 2006) | 3 |
| MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006) | 3 |
| SECTION_IIA | 4 |
| DEFINITIONS, CAPITALIZATION, AND HEADINGS (DEC 2015) | 4 |
| AMENDMENTS TO SOLICITATION (JAN 2004) | 4 |
| AUTHORIZED AGENT (FEB 2015) | 4 |
| AWARD NOTIFICATION (FEB 2015) | 5 |
| BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004) | 5 |
| BID ACCEPTANCE PERIOD (JAN 2004) | 5 |
| BID IN ENGLISH and DOLLARS (JAN 2004) | 5 |
| AUTHORITY AS PROCUREMENT AGENT (DEC 2015) | 5 |
| CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAY 2008) | 5 |
| CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004) | 6 |
| CODE OF LAWS AVAILABLE (JAN 2006) | 7 |
| DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (FEB 2015) | 7 |
| DEADLINE FOR SUBMISSION OF OFFER (JAN 2004) | 7 |
| DRUG FREE WORK PLACE CERTIFICATION (JAN 2004) | 7 |
| DUTY TO INQUIRE (FEB 2015) | 7 |
| ETHICS CERTIFICATE (MAY 2008) | 7 |
| OMIT TAXES FROM PRICE (JAN 2004) | 8 |
| OPEN TRADE REPRESENTATION (JUN 2015) | 8 |
| PROTESTS (MAY 2019) | 8 |
| PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015) | 8 |
| PUBLIC OPENING (JAN 2004) | 8 |
| QUESTIONS FROM OFFERORS (FEB 2015) | 9 |
| REJECTION/CANCELLATION (JAN 2004) | 9 |
| RESPONSIVENESS/IMPROPER OFFERS (JUN 2015) | 9 |
| SIGNING YOUR OFFER (JAN 2004) | 10 |
| STATE OFFICE CLOSINGS (JAN 2004) | 10 |
| DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021) | 10 |
| SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015) | 11 |
| TAX CREDIT FOR SUBCONTRACTING WITH DISADVANTAGED SMALL BUSINESSES (JAN 2008) | 11 |
| VENDOR REGISTRATION MANDATORY (JAN 2006) | 11 |
| WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) | 11 |
| SECTION_IIB | 12 |
| CONFERENCE - PRE-BID/PROPOSAL (JAN 2006) | 12 |
| MAIL PICKUP (JAN 2006) | 12 |
| ON-LINE BIDDING INSTRUCTIONS (MAR 2015) | 12 |
| PROTEST - CPO - MMO ADDRESS (JUN 2006) | 13 |
| SECTION_III | 14 |
| DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (JAN 2006) | 14 |
| DELIVERY DATE -- PURCHASE ORDER (JAN 2006) | 14 |
| SECTION_IV | 15 |
| INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (MAR 2015) | 15 |
| MINORITY PARTICIPATION (DEC 2015) | 16 |
| SECTION_V | 17 |
| QUALIFICATIONS OF OFFEROR (MAR 2015) | 17 |
| QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015) | 17 |
| QUALIFICATIONS -- REQUIRED INFORMATION (MAR 2015) | 17 |
| SUBCONTRACTOR -- IDENTIFICATION (FEB 2015) | 17 |
| SECTION_VI | 18 |
| AWARD CRITERIA -- BEST VALUE BIDS (JAN 2006) | 18 |
| AWARD TO ONE OFFEROR (JAN 2006) | 18 |
| CALCULATING THE LOW BID | 18 |
| COMPETITION FROM PUBLIC ENTITIES (JAN 2006) | 18 |
| EVALUATION FACTORS -- BEST VALUE BID (JAN 2006) | 18 |
| SECTION_VIIA | 19 |
| ASSIGNMENT, NOVATION, AND CHANGE OF NAME, IDENTITY, OR STRUCTURE (FEB 2015) | 19 |
| BANKRUPTCY - GENERAL (FEB 2015) | 19 |
| CHOICE-OF-LAW (JAN 2006) | 19 |
| CONTRACT DOCUMENTS and ORDER OF PRECEDENCE (FEB 2015) | 19 |
| DISCOUNT FOR PROMPT PAYMENT (JAN 2006) | 19 |
| DISPUTES (JAN 2006) | 20 |
| EFT INFORMATION (FEB 2021) | 20 |
| EQUAL OPPORTUNITY (JAN 2006) | 20 |
| FALSE CLAIMS (JAN 2006) | 20 |
| FIXED PRICING REQUIRED (JAN 2006) | 20 |
| NO INDEMNITY OR DEFENSE (FEB 2015) | 21 |
| NOTICE (JAN 2006) | 21 |
| OPEN TRADE (JUN 2015) | 21 |
| PAYMENT and INTEREST (FEB 2021) | 21 |
| PUBLICITY (JAN 2006) | 21 |
| PURCHASE ORDERS (JAN 2006) | 21 |
| SURVIVAL OF OBLIGATIONS (JAN 2006) | 22 |
| TAXES (JAN 2006) | 22 |
| TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006) | 22 |
| THIRD PARTY BENEFICIARY (JAN 2006) | 22 |
| WAIVER (JAN 2006) | 22 |
| SECTION_VIIB | 23 |
| CHANGES (JAN 2006) | 23 |
| COMPLIANCE WITH LAWS (JAN 2006) | 23 |
| CONFERENCE -- PRE-PERFORMANCE (JAN 2006) | 23 |
| CONTRACT LIMITATIONS (JAN 2006) | 23 |
| CONTRACTOR'S LIABILITY INSURANCE - GENERAL (FEB 2015) | 24 |
| CONTRACTOR PERSONNEL (JAN 2006) | 24 |
| CONTRACTOR'S OBLIGATION -- GENERAL (JAN 2006) | 24 |
| DEFAULT (JAN 2006) | 25 |
| ESTIMATED QUANTITY -- PURCHASES FROM OTHER SOURCES (JAN 2006) | 26 |
| ESTIMATED QUANTITY -- UNKNOWN (JAN 2006) | 26 |
| ILLEGAL IMMIGRATION (NOV 2008) | 26 |
| INDEMNIFICATION-THIRD PARTY CLAIMS - GENERAL (NOV 2011) | 26 |
| LICENSES AND PERMITS (JAN 2006) | 26 |
| LIMITATION OF LIABILITY -- SINGLE AGENCY (MAY 2020) | 26 |
| PRICE ADJUSTMENTS (JAN 2006) | 27 |
| PRICE ADJUSTMENTS -- LIMITED BY CPI "OTHER GOODS and SERVICES" (JAN 2006) | 27 |
| PRICING DATA -- AUDIT -- INSPECTION (JAN 2006) | 28 |
| RELATIONSHIP OF THE PARTIES (JAN 2006) | 28 |
| TERM OF CONTRACT -- EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006) | 28 |
| TERM OF CONTRACT -- OPTION TO RENEW (FEB 2021) | 28 |
| TERM OF CONTRACT -- TERMINATION BY CONTRACTOR (JAN 2006) | 29 |
| TERMINATION FOR CONVENIENCE -- INDEFINITE DELIVERY / INDEFINITE QUANTITY CONTRACTS (JAN 2006) | 29 |
| TERMINATION FOR CONVENIENCE (JAN 2006) | 29 |
| SECTION_VIII | 31 |
| BIDDING SCHEDULE (NOV 2007) | 31 |
| SECTION_IX | 32 |
| LIST OF ATTACHMENTS | 33 |
| NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING | 34 |
| OFFEROR'S CHECKLIST (JUN 2007) | 35 |
SAP
AMENDMENTS TO SOLICITATION (JAN 2004)
The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]
The Pre-bid meeting has been moved to 10:00 am (EST) on Wednesday, January 25th, 2023
ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT.
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