Amendment 0001 -Attachment 10 -Frequently Asked Questions.xlsx
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- Attached to
- Integrated Facility Services Management Services
- Solicitation number
- 4BW-23-A-0001
- Issued by
-
United States Postal Service
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Sheet1
| Question # | Reference | ||||
| (Sect/Para/Page or SOW Section) | Discussion | Question | Responses | ||
| 1 | Solicitation | Site Visit | Will offerors have an opportunity for a site visit, either as a group or individually to determine specifics for pricing? | A site visit is recommended. Below is the information to coordinate a site visit: Edward Wanta at 901-619-6728 and/or email: edward.f.wanta@usps.gov -Services to be conducted during normal business hours: 7:00am - 5:00pm | |
| In addition, this is a secured facility occupied by other Federal Agencies, in addition, to the US Postal Service. Therefore, the attached FBI Background Check packet is required to run a criminal history background check before your representative(s) can enter the facility. |
. Please email all paperwork back to memphisLBI@fbi.gov. Once the vendors have been cleared for access to the space, we will email you letting you know.
For any questions completing the document, please contact:
Amanda L. Means Memphis FBI Security Specialist (SS) 901-747-9648 (desk) 901-568-8450 (cell)
| The process can take up to 24 to 48 hours for approval. Therefore, the supplier should plan accordingly. | |||||
| 2 | Is it the intent of USPS to have an onsite manager at each location during business hours? | Yes., the supplier will provide a full-time Chief Buidling Engineering during normal building hours 7:00am to 5:00pm | |||
| 3 | PROVISION 3-1 NOTICE OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS SUBCONTRACTING REQUIREMENTS (FEBRUARY 2018) | “When the contract value is estimated at $1 million or more, all offerors, except small businesses, must submit with their proposals the contract-specific subcontracting plan required by Clause 3-1: Small-, Minority-, and Woman-Owned Business Subcontracting Requirements. Generally, this plan must be agreed to by both the supplier and the Postal Service before award of the contract. Lack of submittal of a contract-specific subcontracting plan may make the offeror's proposal unacceptable for award. | |||
| All offerors must be capable of reporting as required by Clause 3-2: Participation of Small-, Minority and Woman-Owned Businesses. Reporting is required when the contract value is estimated at $500,000 or more.” | Please clarify how the “contract value” in language above is calculated (annual basis, base contract amount, or total contract amount (including all option years))? | The contract value is based on the total value of the contract, including option years. Also, once the contract exceeds $500,000.00 the awarded supplier(s) will be notified to report into the USPS Subcontracting System. | |||
| 4 | Clause B-39 | Please confirm, The supplier must save harmless and indemnify the Postal Service and its officers, agents, representatives, and employees from all claims, losses, damage, actions, causes of action, expenses, and/or liability resulting from, brought for, or on account of any personal injury or property damage received or sustained by any person, persons or property growing out of, occurring, or attributable to any work performed under or related to this contract, resulting in whole or in part from negligent acts or omissions of the supplier, any subcontractor, or any employee, agent, or representative of the supplier or any subcontractor. | Yes, the supplier(s) is to comply with Clause B-39 Indemnification. | ||
| 5 | Fire Prevention & Control | Fire Control System in process of being replaced, completion date unkown at this time | |||
| 6 | HVAC system | HVAC - 96 VAV's & the BAS (Honeywell) systems in process of being replaced, completion date unkown at this time | |||
| 7 | Please provide mechanical equipment age for each location. | Site visit recommended for equipment age verification. | |||
| 8 | SOW | Will client revise scope to include a clause for the provider to be responsible for the first $2,500.00 of cost for each corrective maintenance repair. | This is addressed in the SOW on PDF page 7, number 8. "The Supplier is required to pay the first $2,500 of labor, material, and parts per event failure." | ||
| 9 | Repairs | What is the average spend for repairs under $2,500 annually? | USPS does not have this information readily available. | ||
| 10 | Repairs under $2,500 | Can the Postal Service provide the number of after-hour emergency service calls/repairs by facility? | No recent data over the past 3 years. | ||
| 11 | Equipment | Please provide work order history data for the past 6 months for each site. | No information readily available. | ||
| 12 | USPS MS-56 pdf page 96 | Fire Prevention and Control | Can the Postal Service confirm that NFPA 72 or manufacturer recommendations will be used in the inspection and maintenance of fire alarm equipment and the Postal Handbook MS-56 is for reference only? | Supplier should follow NFPA 72 and manufacturer standards, as well as local and state guidelines. The Postal Handbook MS-56 is for reference. | |
| 13 | SOW | Fire Protection Equipment | Can the Postal Service provide the quantities of fire protection equipment (e.g. manual pull stations, heat detectors, smoke detectors, tamper switches, pressure switches, water flow switches, annunciators, speakers, horns, audio and visual devices) by building? | This information can be confirmed during a site visit. | |
| 14 | SOW | Fire Protection Equipment | Can the Postal Service provide the quantities of backflow preventers requiring maintenance? | This information can be confirmed during a site visit. | |
| 15 | SOW | Fire Suppression System | Can the Postal Service provide the number of fire pumps that we will be responsible for? | This information can be confirmed during a site visit. | |
| 16 | Can the Postal Service provide the current list of vendors servicing the assets. | USPS cannot share this information. USPS can only provide information on proprietary equipment. | |||
| 17 | Background Checks | Will all contractors be required to have a background check or can they be escorted by the service manager with approved background check? | The awarded supplier must complete the documents listed in Attachment 5 or they will have to be escorted. | ||
| 18 | Attachment 2 Facility Requirements Price Sheet | Pricing sheet line A17 Fire Suppression System Maintenance | Should fire alarm panel and fire extinguisher maintenance and inspection be included in this line item in addition to sprinklers? | Yes, the line covers the fire alarm panel and extinguisher maintenance and inspection, as well as the sprinklers | |
| 19 | SOW Section G Work Conditions | e. Irrigation watering schedule. The scope indicates 20 minutes per day. | Does this time refer to all zones (20 minutes per day in each zone)? Please confirm contractor is responsible for all damage to the grass and plant areas as part firm fixed price? | Yes the time refers to 20 minutes per zone and the contractor is responsible for damages to the grass and plant areas. | |
| 20 | Snow/Ice Removal | Should provider price this service as an annual firm fixed price line item or reimbursable cost + mark-up on out-of-scope work? | The Snow/Ice Removal is setup as a reimbursable cost + mark up line item. | ||
| 21 | Please confirm that all provider staff and subcontracted service staff must pass the security clearances to enter the facility and/or perform services at this site. (p.15 language) | Yes, all contractor and subcontractor staffing must pass the security clearances. Otherwise, they will have to be escorted throughout the facility. | |||
| 22 | Page 51-52 Clause 3-1 Small-Minority and Woman-Owned Business Subcontracting Requirements (February 2018) |
Goals for Small Business participation for each trade: 39.2 percent (twenty-nine point two percent) Goals for Minority participation for each trade: 4.7 percent (three point seven percent) Goals for Female participation for each trade: 6.5 percent (five point six percent) Please clarify the requirements for this opportunity. Correction made to the percentage amounts. Please refer to the attached Terms and Conditions. Goals for Small Business participation for each trade: 29.2 percent (twenty-nine point two percent) Goals for Minority participation for each trade: 3.7 percent (three point seven percent) Goals for Female participation for each trade: 5.6 percent (five point six percent)
| 23 | Will any 3rd party service contractors perform corrective maintenance repair on systems included in the SOW or will all corrective maintenance repairs be performed through selected provider. | If 3rd party service contractors are used, will provider still be responsible for the first $2,500 of corrective maintenance repair on systems previously serviced by 3rd party service contractors? | Yes | |
| 24 | Attachment 2 Facility Requirements Price Sheet | Pricing sheet line A28, Security System Maintenance | Please confirm if provider be responsible for maintenance and repair of this system? | Provider will be responsible for preventative maintenance to the security system. Repairs are considered out of scope. Attachment 1 Statement of Work - Section F Management of Work (Page 6); undated to include # 9. Out of Scope Work and Funding - Out of Scope work includes, but is not limited to, any work that is not covered by the contract, including minor repairs under $10,000, approved in writing by the COR. Repairs that exceed $10,000 must be submitted to the Contracting Officer for review and approval. |
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