4BW-23-A-0001 Solicitation Package.pdf

UNITED STATES POSTAL SERVICE

FACILITY SERVICES CMC

WINDSOR - FACILITY SERVICES EAST CMT

6 GRIFFIN ROAD NORTH WINDSOR, CT 06006-7007

REQUEST FOR PROPOSALS

SOLICITATION: 4BW-23-A-0001

EAGLECREST BUILDING:

225 N. Humphries Blvd.

Memphis, TN 38166-0001

Issue Date: October 7, 2022 Response Due Date: November 10, 2022, 4:00pm

Solicitation Questions Due: October 14, 2022, 4:00pm

Alex Cintron Telephone: 860.285.7231

E-mail: alex.cintron@usps.gov

INTEGRITY HOTINE MESSAGE - THE US POSTAL SERVICE IS COMMITTED TO INTEGRITY IN ALL DEALINGS WITH THE VENDOR COMMUNITY. TO THIS END, WE WANT TO KNOW OF ANY IMPOROPER OR ILLEGAL ACTIVINT THAT RELATES TO POSTAL SERVICE PROCUREMENTS.

PLEASE REPORT ANY SUSPECTED WRONG DOING OR MISCONDUST BY ANY PERSON(S) IN THE SOLICITATION, AWARD OR PERFORMANCE OF A POSTAL SERVICE CONTRACT, WHICH YOU BELIEVE, MAY VIOLATE A LAW OR REGULATION. YOU CAN NOTIFY THE POSTAL INSPECTION SERVICE EASILY BY CALLING OUR TOLL-FREE NUMBER HOT-LINE NUMBER (800.654.8896) OR BY CALLING YOUR NEAREST POSTAL INSPECTOR.

WHILE CALLERS WILL BE ASKED TO IDENTIFY THEMSELVES SO THAT WE CAN FOLLOW-UP ON THE INFORMATION, ALL INFORMATION

RECEIVED WILL BE KEPT CONFIDENTIAL

NOTICE: THE HOTLINE SHOULD NOT BE USED TO VOICE COMPLAINTS OR GRIEVANCES. FURTHER, THE HOTLINE IS NOT INTENDED TO BE USED IN LIEU OF ESTABLISHED PROCEDURES FOR FILING PROTESTS OR CONTRACT CLAIMS. FOR THOSE MATTERS, PLEASE FOLLOWTHE PROCESSES SPELLED OUT IN YOUR CONTRACT DOCUMENTS OR THOSE SET OUT IN THE POSTAL SERVICES SUPPLY PRINCIPALS AND

PRACTICES.

mailto:alex.cintron@usps.gov

NOTICE TO OFFERORS

USPS Solicitation Number 4BW-23-A-0001 Integrated Facility Management Services

Eaglecrest Building:

225 N. Humphries Blvd

Memphis, TN 38166-0001

October 7, 2022

The United States Postal Service is seeking pricing and proposals for providing Integrated Facilities Management Services at the locations referenced above. The initial period of performance is three years, with two – 2-year options to renew at the discretion of the United States Postal Service. Your submittal must provide all costs, services, fees and any other expenses including but not limited to those services specified in this solicitation.

Attached to this notice is the complete solicitation for submitting proposals to provide these services. It describes the required services, states the terms and conditions that will apply to any resultant contract(s), and provides instructions for preparing and submitting a proposal.

Please read the solicitation in its entirety. If you have any questions or concerns, please e-mail Alex Cintron, Purchasing & Supply Management Specialist at alex.cintron@usps.gov. If you are interested in providing the required services, please complete the appropriate blocks and sections in the solicitation and email back to me, as well as, upload to the eSourcing Portal, per Part 1 – Cover Sheet and Schedule information.

If you are interested in submitting an offer for this requirement, please complete the following highlighted solicitation information:

□ PS Form 8203 – (July 2021) – Titled “Order/Solicitation/Offer/Award.” On this form, please complete the following:

» Box No.13 – Supplier Name, Address, Telephone, Fax Number, and e-mail address.

» Box No.15 – Remittance Address, Telephone, Fax Number, and e-mail address.

» Box No.27 – Signature required.

□ Read Part 1 – Cover Sheet and Schedule – Pages: 4 through 12

□ Please read all Provisions and Clauses, Pages 15 through 81.

□ Read Attachments No.0001 through and 0011. It is imperative that you read and understand these requirements in their entirety. These attachments contain information that will be incorporated into a contract.

□ Complete page 13, Acknowledgment of Amendments (if applicable), DUNS and Tax Identification Number Requests.

□ Complete pages 22, 23, 24, and 25 - Provisions 4-3 Representations and Certifications (October 2019).

□ Complete pages 26 and 27 - Provisions 9-1 Notice of Requirements for Equal Opportunity Affirmative Action (2006).

□ Please enter your 3-Year Base, 1st. 2-Year Option to Renew and 2nd. 2-Year Option to Renew Pricing on

Attachment 2 -Facility Price Worksheet. Note: Return in Excel Format, not PDF.

□ If clarification of any portion of this solicitation is required, please consolidate your questions in writing

(Word or Excel format, not PDF) to alex.cintron@usps.gov no later than 4:00pm, October 14, 2022

□ Supplier proposal due no later than 4:00pm, November 10, 2022 mailto:%20alex.cintron@usps.gov.

ORDER / SOLICITATION / OFFER / AWARD

14. BILLING ADDRESS

SEE SCHEDULEORAL

RFP

12. DELIVERY10. ACO CODE

RFQ

7. For Information Call 8. OFFER DUE DATE/TIMEB. TELEPHONE NO.A. NAME

4. MASTER CONTRACT NO.3. AWARD/EFFECTIVE DATE 6. SOLICITATION ISSUE DATE5. SOLICITATION NO.

OFFEROR TO COMPLETE BLOCKS 13, 15, 21, 22, 24A and 27

1. REQUISITION NO. PAGE

13. SUPPLIER

9. ISSUED BY

2. CONTRACT/ORDER NO.

C. FAX NO.

11. SOLICITATION METHOD

EMAIL:

TELEPHONE: FAX:

EMAIL:

15. REMITTANCE ADDRESS 16. DELIVERY ADDRESS

TELEPHONE:

DELIVER BY/END DATE:

4BW-23-A-0001 10/06/2022

ALEX CINTRON (860) 285-7285 (860) 285-1202 11/10/2022 1600 ES

Facility Services East Facility Services CMC United States Postal Service 6 Griffin Road North Windsor CT 06006-7002

Alex.Cintron@usps.gov

ADDRESSING & GEOSPATIAL TECH

USPS

225 N HUMPHREYS BLVD STE 501

MEMPHIS TN 38188-1001

4BFSET

OF

X

CODE 4BFSET

CODE

CODE

TELEPHONE: FAX:

EMAIL:

CHECK EFT

FOB ORIGIN

FOB DESTINATION

CODE

CODE

1831JJ

22.

AMOUNT

21.

UNIT PRICE

20.

UNIT

19.

QUANTITY

18.

SCHEDULE OF SUPPLIES AND SERVICES

17.

ITEM NO

Period of Performance: 02/01/2023 to 01/31/2026

1 BFN 661273: Base Period-Fixed Services at the

Eaglecrest Building

Anticipated Award Type: Firm-fixed-price

2 BFN 661273: Base Period Out-of-Scope Services at the Eaglecrest Building

1001 BFN 661273: Option Period 1 -Fixed Services at

Continued ...

The supplier agrees, subject to the terms and conditions specified herein, to provide and deliver all items identified above and on any additional sheets.

28. UNITED STATES POSTAL SERVICE (CO's Name, Date, Signature)

PAYMENT DISCOUNT(S) AWARDED (USPS Use Only)

27. SUPPLIER (Name, Date, Signature)

The supplier is required to sign this document and return

24 A.

25.

26. Award of Contract: Your offer on this solicitation is accepted as to item numbers:

X

24 B.

PAYMENT DISCOUNT(S) OFFERED

23.

TOTAL AWARD AMOUNT (USPS Use Only) copies to the issuing office.

(Offeror to the above Solicitation)

TELEPHONE: TELEPHONE:

TITLE: TITLE:

EMAIL:EMAIL:

RYAN T. CADIEUX

PS Form 8203 (July 2021)

For R eview - N ot S ignature

2 2

OFPAGEREQUISITION NO.

10/06/2022

ISSUE DATE

SOLICITATION

4BW-23-A-0001

SOLICITATION NO.MASTER CONTRACT NO.

EFFECTIVE DATE

AWARD/CONTRACT/ORDER NO.

17.

ITEM NO

22.

AMOUNT

21.

UNIT PRICE

20.

UNIT

19.

QUANTITY

18.

SCHEDULE OF SUPPLIES AND SERVICES

CONTINUATION SHEET

the Eaglecrest Building

Period of Performance: 02/01/2026 to 01/31/2028

1002 BFN 661273: Option Period 1 Out-of-Scope Services at the Eaglecrest Building

Period of Performance: 02/01/2026 to 01/31/2028

2001 BFN 661273: Option Period 2 -Fixed Services at the Eaglecrest Building

Period of Performance: 02/01/2028 to 01/31/2030

2002 BFN 661273: Option Period 2 Out-of-Scope Services at the Eaglecrest Building

Period of Performance: 02/01/2028 to 01/31/2030

PS Form 8203 (July 2021)

For R eview - N ot S ignature

1 - PART 1 - COVER SHEET AND SCHEDULE

1. INTRODUCTION:

2. SOLICITATION SCOPE:

3. ITEMS & PRICES:

4. TERM OF CONTRACT:

5. OFFEROR RESPONSIBILITY:

6. WAGE DETERMINATIONS – SERVICE CONTRACT AND DAVIS BACON ACT REQUIREMENTS:

7. SECURITY CLEARANCES FOR SERVICE CONTRACTORS:

8. LANGUAGE REQUIREMENTS:

9. PROPOSAL FORMAT INSTRUCTIONS|REQUIREMENTS:

10. ELECTRONIC AND HARD COPY PROPOSAL SUBMISSION – PREPARATION OF OFFERS:

11. SOLICITATION INQUIRIES AND ADDENDA:

ACKNOWLEDGMENT OF AMENDMENTS

INVOICE STATEMENT

DUNS NUMBER REQUEST

PRIVACY ACT STATEMENT

2 - PART 2 - PROVISIONS

PROVISIONS INCORPORATED BY REFERENCE

PROVISIONS BY FULL TEXT

PROVISION A-1 RESTRICTION ON DISCLOSURE AND USE OF DATA (MARCH 2006)

PROVISION 1-1 SUPPLIER CLEARANCE REQUIREMENTS (JULY 2021)

PROVISION 1-4 PROHIBITION AGAINST CONTRACTING WITH FORMER POSTAL SERVICE

OFFICERS OR PCES EXECUTIVES (MARCH 2006)

PROVISION 1-5 PROPOSED USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

PROVISION 2-3 EVALUATION OF OPTIONS (OCTOBER 2019)

PROVISION 2-6 CREDIT CARD ORDER ACCEPTANCE REQUIREMENT (MARCH 2006)

PROVISION 3-1 NOTICE OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS

SUBCONTRACTING REQUIREMENTS (FEBRUARY 2018)

PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (JUNE 2020)

PROVISION 4-2 EVALUATION (OCTOBER 2019)

PROVISION 4-3 REPRESENTATIONS AND CERTIFICATIONS (OCTOBER 2019)

PROVISION 9-1 EQUAL OPPORTUNITY AFFIRMATIVE ACTION PROGRAM (MARCH 2006)

PROVISION 9-3 NOTICE OF REQUIREMENTS FOR EQUAL OPPORTUNITY AFFIRMATIVE ACTION

(MARCH 2006)

3 - PART 3 - CONTRACT CLAUSES

CLAUSES INCORPORATED BY REFERENCE

CLAUSES BY FULL TEXT

CLAUSE B-1 DEFINITIONS (MARCH 2006)

CLAUSE B-3 CONTRACT TYPE (MARCH 2006)

CLAUSE B-5 CERTIFICATE OF CONFORMANCE (MARCH 2006)

CLAUSE B-7 RESPONSIBILITY FOR SUPPLIES (MARCH 2006)

CLAUSE B-9 CLAIMS AND DISPUTES (MARCH 2006)

CLAUSE B-12 TERMINATION FOR CONVENIENCE OR DEFAULT (MARCH 2006)

CLAUSE B-15 NOTICE OF DELAY (MARCH 2006)

CLAUSE B-16 SUSPENSIONS AND DELAYS (MARCH 2006)

CLAUSE B-17 DISALLOWANCE OF COSTS (MARCH 2006)

CLAUSE B-18 SUBCONTRACTS (MARCH 2006)

CLAUSE B-19 EXCUSABLE DELAYS (MARCH 2006)

CLAUSE B-20 INVOICES (MARCH 2006)

CLAUSE B-22 INTEREST (MARCH 2006)

CLAUSE B-25 ADVERTISING OF CONTRACT AWARDS (FEBRUARY 2013)

CLAUSE B-26 PROTECTION OF POSTAL SERVICE BUILDINGS, EQUIPMENT, AND VEGETATION

(MARCH 2006)

CLAUSE B-27 PERFORMANCE AT OCCUPIED POSTAL PREMISES (MARCH 2006)

CLAUSE B-28 SAFETY AND HEALTH STANDARDS (MARCH 2006)

CLAUSE B-30 PERMITS AND RESPONSIBILITIES (MARCH 2006)

CLAUSE B-32 DIFFERING SITE CONDITIONS (MARCH 2006)

CLAUSE B-36 POSTAL SERVICE PARTIAL OCCUPANCY (MARCH 2006)

CLAUSE B-38 ACCIDENT PREVENTION (MARCH 2006)

CLAUSE B-39 INDEMNIFICATION (MARCH 2006)

CLAUSE B-41 CONDITIONS AFFECTING THE WORK (MARCH 2006)

CLAUSE B-43 SUPERINTENDENCE BY SUPPLIER (MARCH 2006)

CLAUSE B-44 USE OF PREMISES (MARCH 2006)

CLAUSE B-45 OTHER CONTRACTS (MARCH 2006)

CLAUSE B-49 BUILDING CODES, FEES, AND CHARGES (MARCH 2006)

CLAUSE B-50 PROTECTION OF EXISTING VEGETATION, STRUCTURES, UTILITIES, AND

IMPROVEMENTS (MARCH 2006)

CLAUSE B-51 HEAT (MARCH 2006)

CLAUSE B-52 DEBRIS AND CLEANUP (MARCH 2006)

CLAUSE B-77 PROTECTION OF THE MAIL (MARCH 2006)

CLAUSE 1-1 PRIVACY PROTECTION (OCTOBER 2014)

CLAUSE 1-5 GRATUITIES OR GIFTS (MARCH 2006)

CLAUSE 1-6 CONTINGENT FEES (MARCH 2006)

CLAUSE 1-7 ORGANIZATIONAL CONFLICTS OF INTEREST (MARCH 2006)

CLAUSE 1-11 PROHIBITION AGAINST CONTRACTING WITH FORMER OFFICERS OR PCES

EXECUTIVES (MARCH 2006)

CLAUSE 1-12 USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

CLAUSE 2-1 INSPECTION AND ACCEPTANCE (MARCH 2006)

CLAUSE 2-2 QUALITY MANAGEMENT SYSTEM (MARCH 2006)

CLAUSE 2-10 LIQUIDATED DAMAGES (MARCH 2006)

CLAUSE 2-11 POSTAL SERVICE PROPERTY – FIXED-PRICE (MARCH 2006)

CLAUSE 2-18 OPTION ITEM (CLIN) (OCTOBER 2019)

CLAUSE 2-19 OPTION TO EXTEND (SHORT TERM) (OCTOBER 2019)

CLAUSE 2-20 OPTION PERIOD (OCTOBER 2019)

CLAUSE 2-26 PAYMENT - FIXED PRICE (MARCH 2006)

CLAUSE 3-1 SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS SUBCONTRACTING

REQUIREMENTS (FEBRUARY 2018)

CLAUSE 3-2 PARTICIPATION OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESSES

(FEBRUARY 2018)

CLAUSE 4-1 GENERAL TERMS AND CONDITIONS (JULY 2007)

CLAUSE 4-2 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT POLICIES,

STATUTES OR EXECUTIVE ORDERS (JUNE 2020)

CLAUSE 4-7 RECORDS OWNERSHIP (MARCH 2006)

CLAUSE 4-8 KEY PERSONNEL (MARCH 2006)

CLAUSE 4-19 INFORMATION SECURITY REQUIREMENTS (JUNE 2021)

CLAUSE 6-1 CONTRACTING OFFICER'S REPRESENTATIVE (MARCH 2006)

CLAUSE 7-4 INSURANCE (MARCH 2006)

CLAUSE 7-5 ERRORS AND OMISSIONS (MARCH 2006)

CLAUSE 7-6 FEDERAL, STATE, AND LOCAL TAXES (MARCH 2006)

CLAUSE 7-10 SUSTAINABILITY (JULY 2014)

CLAUSE 7-11 RECYCLED CONTENT PRODUCTS (JULY 2014)

CLAUSE 7-12 BIO-BASED CONTENT PRODUCTS (JULY 2014)

CLAUSE 7-13 ENERGY EFFICIENCY IN ENERGY CONSUMING PRODUCTS (JULY 2014)

CLAUSE 7-14 WATER EFFICIENCY IN WATER CONSUMING PRODUCTS (JULY 2014)

CLAUSE 8-13 INTELLECTUAL PROPERTY RIGHTS (MARCH 2006)

CLAUSE 9-1 CONVICT LABOR (MARCH 2006)

CLAUSE 9-2 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT - OVERTIME

COMPENSATION (MARCH 2006)

CLAUSE 9-3 DAVIS-BACON ACT (MARCH 2006)

CLAUSE 9-4 COMPLIANCE BY STATES WITH LABOR STANDARDS (MARCH 2006)

CLAUSE 9-5 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT - SAFETY STANDARDS

(MARCH 2006)

CLAUSE 9-6 WALSH-HEALEY PUBLIC CONTRACTS ACT (OCTOBER 2019)

CLAUSE 9-7 EQUAL OPPORTUNITY (MARCH 2006)

CLAUSE 9-9 EQUAL OPPORTUNITY PREAWARD COMPLIANCE OF SUBCONTRACTS (MARCH 2006)

CLAUSE 9-10 SERVICE CONTRACT ACT (OCTOBER 2019)

CLAUSE 9-12 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT

(FEBRUARY 2010)

CLAUSE 9-13 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (OCTOBER 2019)

CLAUSE 9-14 EQUAL OPPORTUNITY FOR VEVRAA PROTECTED VETERANS (JUNE 2020)

CLAUSE 9-16 EMPLOYER REPORTS ON EMPLOYMENT OF PROTECTED VETERANS (JUNE 2020) . 81

4 - PART 4 - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS:

1 - PART 1 - COVER SHEET AND SCHEDULE

1. INTRODUCTION:

The United States Postal Service delivers more mail to more addresses in a larger geographical area than any other post in the world. The Postal Service delivers to more than 156 million addresses in every state, city and town in the country. Everyone living in the United States and its territories has access to postal products and services and pays the same for a First-Class postage stamp regardless of their location

The Post Office Department was transformed into the United States Postal Service, an independent establishment of the executive branch of the Government of the United States. The mission of the Postal Service remained the same, as stated in Title 39 of the U.S. Code of Federal Regulations:

“The Postal Service shall have as its basic function the obligation to provide postal services to bind the Nation together through the personal, educational, literary, and business correspondence of the people. It shall provide prompt, reliable, and efficient services to patrons in all areas and shall render postal services to all communities.”

The new Postal Service officially began operations on July 1, 1971, when the Postmaster General ceased to be a member of the President’s Cabinet.

2. SOLICITATION SCOPE:

This Request for Proposal is issued by the United States Postal Service, Facility Services East Category Management Team (FSECMT). The FSECMT was created within the Facility Services Category Management Center to develop, direct, achieve and administer cost effective comprehensive supply management programs for all Postal Service departments and mail processing and distribution centers.

The purpose of this solicitation is to provide interested parties with information to enable offerors to prepare and submit a proposal for the selection of a Total Facility Management firm to provide services as listed in Attachment 1 – Statement of Work, and other attachments contained herein.

The services identified in the solicitation and accordingly is furnishing a Statement of Work and factors by which a proposal shall be evaluated. That Statement of Work and all accompanying documents is also referred to as the “Solicitation”.

The Postal Service bases contract award decisions on best value. The Postal Service is more concerned with making an award at the lowest overall price than with obtaining superior technical or management features. However, the Postal Service may not necessarily make an award at the lowest price; in order, to achieve a small price savings if better value can be achieved with superior technical or management features. The benefits of a higher priced proposal may merit a higher price.

The Postal Service may enter into one or more contracts with qualified and responsible firms for the provision of Integrated Facility Management Services at the Eaglecrest Building: 225 N.

Humphries Blvd., Memphis, TN 38166-0001. While the Postal Service may award one or more contracts, we reserve the right to make an award that best meets the needs of the Postal Service.

This solicitation describes the service to be performed under a resultant contract; states the terms and conditions that will apply to any contract that is awarded from this solicitation and provides detailed instructions for preparing and submitting proposals for this requirement.

The Postal Service assumes no responsibility for conclusions or interpretations derived from the information presented in this solicitation, or otherwise distributed or made available during this procurement process. If clarification of any portion of this solicitation is required, please put your questions in writing to alex.cintron@usps.gov.

3. ITEMS & PRICES:

This is an Open-Market “Request for Proposal” solicitation for the services as defined herein. Offers will be reviewed exclusively based upon the information submitted. If the information submitted does not address all the solicitation requirements, the proposal may be rejected. This solicitation is not for GSA schedule pricing. If you submit GSA pricing the Postal Service has the right to accept but will issue a contract with all Postal Service terms and conditions of the award taking precedence over GSA’s terms and conditions.

The contractor shall provide all management, tools, equipment, materials, supplies, labor, and supervision necessary to perform Integrated Facility Management Services. All travel costs associated with the performance of the contract are the responsibility of the offeror and are provided at no additional costs to the Postal Service as part the contract.

In preparing its proposal, an offeror should be aware that all prices for the work shall be deemed to include the cost of all work, labor, and materials required by the contract including without limitation, delivery charges, insurance, or any other expenses required by this contract, as well as expenses associated with compliance with federal, state, or local laws or regulatory requirements. All prices are deemed to be F.O.B. Destination.

Please enter your 3-Year Base, 1st. 2-Year Option to Renew and 2nd. 2-Year Option to Renew Pricing on Attachment 2 -Facility Price Worksheet.

When an error is made in extending total prices in a proposal when a proposal consists of both unit prices and totals, the unit proposal price will govern. Otherwise, the offeror is not relieved from errors in proposal preparation. Prices quoted must be Firm and Fixed for the 3-Year Base Period, 2- Year Option to Renew Period I, and 2-Year Option to Renew Period II. The services specified in the solicitation are not purchased until ordered. Service schedules by location may be subject to change, as to meet the needs of the Postal Service.

Invoicing to the Postal Service will be monthly in arrears, with payment to the supplier through electronic funds transfer (EFT).

The Postal Service does not pay for services in advance of their performance. The contract for this requirement will be a firm and fixed. No additional funding will be added to an awarded contract because an offeror did not properly review or understand the Statement of Work or any attachments contained within the solicitation.

4. TERM OF CONTRACT:

If awarded, the base Period of Performance for this contract is three years, with an anticipated contract start date of February 01, 2023 through and including January 31, 2026. (Award date and actual contract start date may vary). The contract will have two 2-year options to renew at the discretion of the Postal Service. Options are not guaranteed under a Postal Service contract. The Postal Service reserves the right to extend this contract on a month-to-month basis for a period of up to nine (9) months after the term of the contract has been completed.

The Postal Service may terminate this contract immediately upon furnishing notice to the supplier if the parties fail to agree upon any deletion, amendment, or addition to the contract. No deletion, modification, addition to, or termination of this contract shall affect any orders entered prior to the effective date of such change, unless mutually agreed to by the parties.

The Postal Service reserves the right to make a single, multiple, or no award from this solicitation or any paper or electronic price gathering event. The Postal Service may cancel this solicitation with or without the substitution of another solicitation and reserves the right to revise, amend, or withdraw this solicitation at any time to protect its interest. Offerors will not be compensated by the Postal Service for costs incurred in the preparation of responses to this solicitation.

The Postal Service may evaluate offers and award a contract without discussions with offerors.

Therefore, the offerors initial offer should contain its best terms and conditions from a price and proposal evaluation standpoint. The offeror’s participation in this process might result in the Postal Service selecting the vendor to engage in further discussion. The commencement of such discussions, however, does not signify a commitment by the Postal Service to execute a contract or to continue discussions. The Postal Service may terminate discussions at any time and for any reason.

5. OFFEROR RESPONSIBILITY:

It shall be the responsibility of the proposing offeror to thoroughly read and understand the information, instructions, specifications, statement of objectives, and requirements of the solicitation.

Offerors are expected to fully inform themselves as to the requirements for the provision of the specified services before submitting their proposal. Failure to do so is at the offeror’s risk.

The submission of a written proposal means that the offeror has familiarized itself with all conditions, requirements, specifications, statement of objectives, and intends to comply with them (unless specifically noted otherwise in writing) without exception.

To schedule a site visit contact:

Edward Wanta C: 901-619-6728 Email: edward.f.wanta@usps.gov

In addition, this is a secured facility occupied by other Federal Agencies, in addition, to the US Postal Service. Therefore, the attached FBI Background Check packet is required to run a criminal history background check before your representative(s) can enter the facility.

Please email all paperwork back to memphisLBI@fbi.gov. Once the vendors have been cleared for access to the space, we will email you letting you know.

For any questions completing the document, please contact:

Amanda L. Means Memphis FBI Security Specialist (SS) 901-747-9648 (desk) 901-568-8450 (cell)

Note: The process can take up to 24 to 48 hours for approval. Therefore, the supplier should plan accordingly.

6. WAGE DETERMINATIONS – SERVICE CONTRACT AND DAVIS BACON ACT REQUIREMENTS:

The following Acts are part of the contract: 1.) Davis-Bacon Act, 2.) McNamara-O’Hara Service Contract Act, and 3.) Walsh Healey Public Contracts Act. Offerors should familiarize themselves with these Acts as they are part of any resultant contract. See: http://sam.gov/content/wage-determination for wage determinations.

7. SECURITY CLEARANCES FOR SERVICE CONTRACTORS:

Suppliers and their employees/subcontractors will be subject to United States Postal Service security clearances. See Attachment No. 5 – Security Clearance Docs.zip includes:

-EHS

-FD-258 Fingerprint Card (2 copies required) -PS-2013 Request for Background Investigation -PS-2025 Contract Personnel Questionnaire -PS Form 2181-C-Authorization and Release Background Investigation -PS Form 2181-D-Disclosure and Authorization for Consumer Reports and Investigative Consumer Reports.

-SF85P Questionnaire for Public Trust Position

These forms are for reference only. Do not complete or submit with your proposal.

mailto:edward.f.wanta@usps.gov mailto:memphisLBI@fbi.gov

8. LANGUAGE REQUIREMENTS:

Supervisors and employees should have a near fluency or native level proficiency in English. On site supervisor should have as a minimum of S-3 or Speaking 3 (General Professional Proficiency) able to speak the language with enough structural accuracy and vocabulary to participate effectively in most formal and informal conversations in practical, social and professional topics. Nevertheless, the individual's limitations generally restrict the professional contexts of language use to matters of shared knowledge and/or international convention. Discourse is cohesive. The individual uses the language acceptably, but with some noticeable imperfections; yet, errors virtually never interfere with understanding and rarely disturb the native speaker. The individual can effectively combine structure and vocabulary to convey his/her meaning accurately. The individual speaks readily, and fills pauses suitably. In face-to-face conversation with natives speaking the standard dialect at a normal rate of speech, comprehension is quite complete. Although cultural references, proverbs and the implications of nuances and idiom may not be fully understood, the individual can easily repair the conversation. Pronunciation may be obviously foreign. Individual sounds are accurate: but stress, intonation and pitch control may be faulty.

Examples: Can typically discuss particular interests and special fields of competence with reasonable ease. Can use the language as part of normal professional duties such as answering objections, clarifying points, justifying decisions, understanding the essence of challenges, stating and defending policy, conducting meetings, delivering briefings, or other extended and elaborate informative monologues. Can reliably elicit information and informed opinion from native speakers.

Structural inaccuracy is rarely the major cause of misunderstanding. Use of structural devices is flexible and elaborate. Without searching for words or phrases, the individual uses the language clearly and relatively naturally to elaborate concepts freely and make ideas easily understandable to native speakers. Errors occur in low-frequency and highly complex structures.

9. PROPOSAL FORMAT INSTRUCTIONS|REQUIREMENTS:

The proposal should be practical, legible, clear, concise, coherent, and straightforward in manner without elaborate formats or exhibits. The Contracting Officer will award a contract to the offeror whose submittal conforms to the solicitation and offers the best overall value to the Postal Service, considering all factors described herein. The decision of the Contracting Officer is final and conclusive.

The Postal Service shall not be liable for any expenses incurred in connection with the preparation of a response to the solicitation. Offerors should prepare their proposals simply and economically, providing a straightforward and concise description of the offerors ability to meet the requirements of the solicitation.

Offerors shall submit pricing and technical proposals as follows:

(a) Proposal Format

Volumes 1, 2 and 3 shall be submitted electronically as separate files. All copies shall have the solicitation number, the offeror’s name, volume number, and volume title printed on the cover page. Volumes shall be submitted in the following order:

(1) Volume I – Contractual – One (1) copy of the completed signed solicitation documents to include completed PS Form 8203 Order/Solicitation/Offer/Award Boxes 13-Supplier, 15- Remittance Address, and 27-Supplier, as well as completed Provision 4-3 Representations and Certifications, Tax Identification Number (TIN), and Dun and Bradstreet DUNS Number.

(2) Volume II – Technical – One (1) copy of the technical proposal (Do not include cost/price information).

(3) Volume III – Cost/Price – One (1) copy of the cost/price proposal (Attachment 2 -Facility Price Worksheet). Return in Excel format, PDF format will not be accepted.

(b) Cost/Price – All information relating to cost or pricing data must be included in Volume III.

Under no circumstance shall cost or pricing data be included elsewhere in the proposal.

(C) Technical Proposal – The technical proposal should address the stated Evaluation Factors in such a manner as to enable the Postal Service to engage in a thorough evaluation of its overall technical merit. Technical proposals shall be specific, detailed and complete and shall demonstrate that the offeror has a thorough knowledge and understanding of the contract’s requirements. Offerors shall avoid generalized statements that for example paraphrase the specifications or attest that “standard procedures will be employed.” The Postal Service wishes to be satisfied that the offeror maintains an understanding of the specific contract requirements and maintains the means to fully satisfy them. Manuals or handbooks such as Standard Operating Procedures, Company Policies, Industry Reference Guides, or the like submitted as responses to evaluation factors are not acceptable. However, they may be included in your proposal submission as exhibits only.

1. The supplier must prepare a Technical Proposal. There is no size limitation on the Technical Proposal; however, the emphasis on the proposal development should be brevity, clarity, and organization.

2. The proposal must be typed on 8 1/2" x 11" (letter size) paper, with a font no smaller than Arial 11 or equivalent with 1" margins all around. Pages must be numbered in sequence.

3. Each proposal must include a Table of Contents that identifies, at a minimum, the major sections A. Financial Condition and Capability, B. Proposal Specific Factors – 1.0 – Supplier Capability, 1.1 Management Plan, 1.2 Quality Control, 1.3 Key Personnel, 1.4 Safety Plan, 1.5 Supplier Diversity, 2.0 Past Performance, 2.1 Comparable Total Facility Management (TFM) Services.

4. Major sections should be tabbed to match the Table of Contents. Identify and include labels on any pre-printed material.

5. Each proposal must be formatted in accordance with the section order sequence as outlined in the sections above and must fully and completely address the appropriate Evaluation Criteria listed in Provision 4-2 Evaluation (October 2019).

By choosing to submit a response to this solicitation, the offeror acknowledges acceptance of all Postal Service terms and conditions. Offerors are encouraged to carefully review and understand each of these solicitation conditions and consult with their legal counsel if appropriate. Exceptions to Postal Service terms and conditions are not accepted. An exception is defined as the offeror’s inability or unwillingness to meet a term, condition, specification, or requirement in the manner specified in the Solicitation.

Offeror’s shall be prepared to present additional evidence of experience, qualifications, abilities, equipment, facilities, and financial standings. The Postal Service reserves the right to request such information at any time during the proposal evaluation period for this solicitation.

The proposal shall be signed by an official authorized to bind the company and shall contain a statement that the proposal is firm for one hundred twenty (120) days from the solicitation due date.

Proposals may be withdrawn by the offeror by way of e-mail request to alex.cintron@usps.gov.

Any proposal that is withdrawn may nevertheless be opened and reviewed.

10. ELECTRONIC AND HARD COPY PROPOSAL SUBMISSION – PREPARATION OF OFFERS:

Proposal submission consists of two (2) requirements. Offerors must submit both an electronic and email-copy of their complete proposals. The first submission is in the Coupa Sourcing Response Portal. The Coupa Sourcing Response Portal is an eSourcing tool that automates, standardizes, and streamlines the sourcing of supplies, services, equipment, transportation, and facilities. All offerors interested in participating in this solicitation must first register in the Coupa Sourcing Response Portal.

To register in the Coupa platform, please see the registration link below at:

https://about.usps.com/suppliers/becoming/registration.htm

On the United States Postal Service “About” page you will reach the Supplier Registration page.

After reading Step 1, proceed to Step 2. Click the link and complete the “Supplier Registration Form” in its entirety. Once completed, send the completed form as an attachment to:

eSourcing@usps.gov.

You will then receive a Coupa system generated e-mail to set-up your password to have access to the system, and the solicitation event. From the event, please upload one each the following:

Volume I – Contractual, Volume II – Technical, and Volume III – Cost/Price. You should have a total of three (3) files uploaded in Coupa. Do not upload all three (3) volumes as one (1) document.

If you should have any questions or concerns on this process, you may also contact the USPS eSourcing technology support team at eSourcing@usps.gov.

» Email-copy submission – In addition to electronic submission, offerors must also email copies of their proposals as outlined in the volumes below. Proposals should be emailed to Alex Cintron at alex.cintron@usps.gov.

mailto:alex.cintron@usps.gov https://about.usps.com/suppliers/becoming/registration.htm mailto:eSourcing@usps.gov mailto:eSourcing@usps.gov

Please email copies of the following:

»Volumes 1, 2 and 3 shall be submitted electronically as separate files. All copies shall have the solicitation number, the offeror’s name, volume number, and volume title printed on the cover page. Volumes shall be submitted in the following order:

(1) Volume I – Contractual – One (1) copy of the completed signed solicitation documents to include completed Representations and Certifications, Tax Identification Number (TIN), and Dun and Bradstreet DUNS Number.

(2) Volume II – Technical – One (1) copy of the technical proposal (Do not include cost/price information).

(3) Volume III – Cost/Price – One (1) copy of the cost/price proposal (Attachment 2 -Facility Price Worksheet). Return in Excel format, PDF format will not be accepted.

By choosing to submit a response to this solicitation, the offeror acknowledges acceptance of all Postal Service terms and conditions. Offerors are encouraged to carefully review and understand each of these solicitation conditions and consult with their legal counsel if appropriate. Exceptions to Postal Service terms and conditions are not accepted. An exception is defined as the offeror’s inability or unwillingness to meet a term, condition, specification, or requirement in the manner specified in the Solicitation.

Offeror’s shall be prepared to present additional evidence of experience, qualifications, abilities, equipment, facilities, and financial standings. The Postal Service reserves the right to request such information at any time during the proposal evaluation period for this solicitation.

Each proposal shall contain a statement to the effect that the proposal is a firm offer for one-hundred-twenty (120) calendar day period from the date of submission to the Postal Service.

11. SOLICITATION INQUIRIES AND ADDENDA:

Any prospective offeror desiring an explanation or interpretation of this Request for Proposal must be put in writing (in Word or Excel, not as a PDF) and shall be submitted by way of e-mail to alex.cintron@usps.gov no later than 4:00pm, October 14, 2022 from the published solicitation date.

The written questions, along with the Postal Service’s responses shall be circulated to all known offerors without identifying the party submitting the questions. Replies and/or addenda will be formally issued through email. It is the responsibility of the offeror to check their email for any amendments issued by the FSECMT. Oral explanations or instructions given before the award of the contract will not be binding on contract performance.

The receipt of any addenda must be acknowledged in writing as part of the proposal on the Amendment Form (page 13). Prospective offerors shall be responsible for ensuring that they have received all addenda. The Postal Service shall not assume responsibility for the receipt by the prospective offeror of any addenda. It is the responsibility of the offeror to ensure they have received all addenda issued by the FSECMT. Failure to acknowledge receipt of all amendments may render the offer unacceptable.

ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

Amendment Number Date Amendment Number Date

INVOICE STATEMENT

All invoices MUST reference the Award Number and corresponding line-item number listed on this purchase document. Invoices not in compliance may result in delayed payment.

Invoices that do not include the Supplier's Name as stated on the original award document or latest modification will be returned.

All payments for this award and related orders will be transmitted or sent to the Remittance Address on the Award document or latest modification, regardless of any Remittance Address on the invoice. The Supplier must notify the Contracting Officer of any change to the Supplier name and/or Remittance Address.

DUNS NUMBER REQUEST

As the United States Postal Service continues to automate its cradle to grave contracting process, there is a need to have a unique way of identifying the Supplier for communication purposes that excludes the Supplier’s Tax Identification Number and easily known by the Supplier’s personnel.

Therefore, to effectively establish this communication link, USPS’ Contracting and Authoring Management System (CAMS) must have the Supplier's Data Universal Numbering System (DUNS) number in the Supplier's record within CAMS.

Please furnish the below information to the Buyer/Contracting Officer of this document.

DUNS #: ____________________

TIN #, associated to the above DUNS #: __________________________

PRIVACY ACT STATEMENT

To the extent that the information you provide is about an individual, the Privacy Act will apply. Collection of that information is authorized by 39 USC § 401. As a routine use, the information may be disclosed to an appropriate government agency, domestic or foreign, for law enforcement purposes; where pertinent, in a legal proceeding to which the USPS is a party or has an interest; to a government agency in order to obtain information relevant to a USPS decision concerning employment, security clearances, contracts, licenses, grants, permits, or other benefits;

to a government agency upon its request when relevant to its decision concerning employment, security clearances, security, or suitability investigations, contracts, licenses, grants, or other benefits; to a congressional office at your request; to an expert, consultant, or other person under contract with the USPS to fulfill an agency function; to the Federal Records Center for storage; to the Office of Management and Budget for review of private relief legislation; to an independent certified public accountant during an official audit of USPS finances; to an investigator, administrative judge or complaints examiner appointed by the Equal Employment Opportunity Commission for investigation of a formal EEO complaint under 29 CFR 1614; to the Merit Systems Protection Board or Office of Special Counsel for proceedings or investigations involving personnel practices and other matters within their jurisdiction; to a labor organization as required by the National Labor Relations Act; to a federal, state or local agency, financial institution or other appropriate entity for the purpose of verifying an individual's or entity's eligibility or suitability for engaging in a transaction. In addition, the following disclosures may be made to any person: a solicitation mailing list when a purchase is highly competitive and competitions will not be harmed by release, or to provide an opportunity for potential subcontractors seeking business; a list of lessors of real or personal property to the Postal Service; a list of entities with whom the Postal Service transacts for goods or services, interests in real property, construction, financial instruments, or intellectual property; and the identity of the successful offeror. Completion of this form is voluntary; however, if this information is not provided, we will be unable to process your request.

2 - PART 2 - PROVISIONS

PROVISIONS INCORPORATED BY REFERENCE

The above provisions are incorporated by reference as if set forth in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. The text of these provisions may be accessed electronically at this address: http://about.usps.com/manuals/spp/spp.pdf or, upon request, will be provided by the contracting officer.

PROVISIONS BY FULL TEXT

PROVISION A-1 RESTRICTION ON DISCLOSURE AND USE OF DATA (MARCH 2006)

Offerors that include in their proposals data they do not want used or disclosed by the Postal Service for any purpose other than proposal evaluation may take the following steps:

a. Include on the title page or in the introductory material of their proposal the following:

"This proposal includes data that may not be duplicated, used, or disclosed outside the Postal Service - in whole or in part - for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of - or in connection with - the submission of such data, the Postal Service will have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Postal Service's right to use information contained in the data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (Offeror insert numbers or other identification of sheets)."

b. Mark each sheet of data it wishes to restrict with the following legend: "Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

PROVISION 1-1 SUPPLIER CLEARANCE REQUIREMENTS (JULY 2021)

The contract resulting from this solicitation will require the contractor or its employees (including subcontractors and their employees) to have access to occupied postal facilities, and/or to postal information and resources, including postal computer systems. Clearance in accordance with Administrative Support Manual 272.4 will be required before that access will be permitted. It is the contractor's obligation to obtain and supply to the Postal Service the forms and information required by that regulation.

Offerors must familiarize themselves with the requirements of that section, taking into account in their offers the time and paperwork associated with the screening.

PROVISION 1-4 PROHIBITION AGAINST CONTRACTING WITH FORMER POSTAL SERVICE OFFICERS

OR PCES EXECUTIVES (MARCH 2006)

The offeror represents that former Postal Service officers or Postal Career Executive Service (PCES) executives will not be employed as key personnel, experts or consultants in the performance of the contract if such individuals, within 1 year of their retirement from the Postal Service, will be performing substantially the same duties as they performed during their career with the Postal Service. In addition, no contract resulting from this solicitation may be awarded to such individuals or entities in which they have a substantial interest, for 1 year after their retirement from the Postal Service, if the work called for in the solicitation requires such individuals to perform substantially the same duties as they performed during their career with the Postal Service.

PROVISION 1-5 PROPOSED USE OF FORMER POSTAL SERVICE EMPLOYEES (MARCH 2006)

In its proposal, the supplier must identify any former Postal Service employee it proposes to engage in the performance, directly or indirectly, in the performance of the contract. The Postal Service reserves the right to require the supplier to replace the proposed individual with an equally qualified individual.

PROVISION 2-3 EVALUATION OF OPTIONS (OCTOBER 2019)

a. The evaluation of options at time of award does not obligate the Postal Service to exercise the options.

b. Unless it is determined that the evaluation of options is not in the best interest of the Postal Service, proposals will be evaluated as to offered price(s) of the base requirement, option requirements, and in the aggregate.

c. If the Postal Service elects to exercise an option with the initial contract award, proposals will be evaluated by adding the price of the base contract to the price of the option(s) exercised with the initial award.

d. Any proposal containing options that is materially unbalanced as to prices for base and option quantities may be disregarded as unacceptable. An unbalanced proposal is one that is based on prices significantly less than cost for some work and prices that are significantly overstated for other work.

PROVISION 2-6 CREDIT CARD ORDER ACCEPTANCE REQUIREMENT (MARCH 2006)

The Postal Service intends to place credit card orders, using an authorized Postal Service credit card, under the ordering agreement or contract resulting from this solicitation. Any supplier entering into an ordering agreement or awarded a contract as a result of this solicitation must have the capability to accept orders made with such a credit card.

PROVISION 3-1 NOTICE OF SMALL-, MINORITY-, AND WOMAN-OWNED BUSINESS

SUBCONTRACTING REQUIREMENTS (FEBRUARY 2018)

When the contract value is estimated at $1 million or more, all offerors, except small businesses, must submit with their proposals the contract-specific subcontracting plan required by Clause 3-1:

Small-, Minority-, and Woman-Owned Business Subcontracting Requirements. Generally, this plan must be agreed to by both the supplier and the Postal Service before award of the contract. Lack of submittal of a contract-specific subcontracting plan may make the offeror's proposal unacceptable for award.

All offerors must be capable of reporting as required by Clause 3-2: Participation of Small-, Minority-and Woman-Owned Businesses. Reporting is required when the contract value is estimated at $500,000 or more.

PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (JUNE 2020)

a. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified on this solicitation. Offers may be submitted on PS Form 8203, Order/Solicitation/Offer/Award, letterhead stationary, or as otherwise specified in the solicitation.

As a minimum offer must show:

(1) Solicitation number;

(2) The name, address and telephone number of the offeror;

(3) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(4) Terms of any expressed warranty;

(5) Price and any discount terms;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications;

(8) Acknowledgment of Solicitation Amendments;

(9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items, and other references (including contract numbers, point of contact, with telephone numbers, and other relevant information); and

(10) If the offer is not submitted on PS Form 8203, include a statement specifying the extent of agreement with all terms and conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation, may be excluded from consideration.

b. Business Disagreements. Business disagreements may be lodged with the Supplier Disagreement Resolution (SDR) Official if the supplier and the contracting officer have failed to resolve the disagreement as described in 39 CFR Section 601. The SDR Official will consider the disagreement only if it is lodged in accordance with the time limits and procedures described in 39 CFR Section

601. The SDR Official’s decisions are available for review at www.usps.com.

c. Product Samples. When required by the solicitation, product samples must be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in the solicitation, these samples must be submitted at no expense to the Postal Service and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

d. Multiple Offers. Offerors are not encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

e. Late Offers. Offers or modifications of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will not be considered unless determined to be in the best interests of the Postal Service.

f. Type of Contract. The Postal Service plans to award a firm fixed price contract under this solicitation, and all proposals must be submitted on this basis. Alternate proposals based on other contract types will not be considered.

g. Contract Award. The Postal Service may evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. Discussions may be conducted if the Postal Service determines they are necessary. The Postal Service may reject any or all offers if such action is in the best interest of the Postal Service; accept other than the lowest offer and waive informalities and minor irregularities in offers received.

h. Multiple Awards. The Postal Service may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified.