Amendment 0003 -Statement of Work.pdf

STATEMENT OF WORK FOR IFSM CONTRACT 1

Table of Contents

SECTION ONE - GENERAL

SPECIFICATIONS

A. Performance Requirements 2 B. Architectural Description 2 C. Structural Description 3 D. General Scope of Work 3 E. Out of Scope Work/Funds 5 F. Management of Work 5 G. Work Conditions 6 H. Mechanical/Electrical Description 8 I. Landscape Description 8 J. Elevators 8

SECTION TWO – ELECTRICAL

SYSTEMS

A. General Elec. Requirements 9 B. Misc. Electrical Service Lighting 9

SECTION THREE – HVAC

A. Purpose 12 B. Scope 12 C. Documentation 12

SECTION FOUR – ELEVATORS

A. General Conditions 14 B. Scope of Work 14 C. Contractor Responsibilities 14 D. Equip, Wiring, Circuit Change 15 E. Min. PM Requirements 16 F. Service Schedule 16 G. Reporting Requirements 20 H. Safety Inspections and Test 20

SECTION FIVE – LANDSCAPING &

IRRIGATION

A. Scope of Services 22 B. General Maintenance 22 C. Lawn Maintenance 22 D. Tree and Shrub Maint. 23 E. Flower Bed/Ground Cover Main. 24 F. Dead/Diseased Plants 24 G. Irrigation System 24 H. Snow and Ice Removal 25 I. Area, Driveway, & Storm Drains 25

SECTION SIX – CUSTODIAL &

CLEANING SERVICES

A. General Conditions 26 B. General Requirements 27 (See subheadings for specific requirements)

SECTION SEVEN – MISCELLANEOUS

A. Plumbing 32 B. Fire Systems 32 C. Pest Control 33 D. Roof Inspection and Maint. 34 E. Security 35 F. Special Requirements 35

STATEMENT OF WORK FOR IFSM CONTRACT 2

SECTION ONE - GENERAL SPECIFICATIONS

A. PERFORMANCE REQUIREMENTS

Estimated Transition Schedule Met - Service to begin as a transition phase on 1/1/23 and to commence in total under the new agreement by 2/1/23.

B. ARCIDTECTURAL DESCRIPTION

225 North Humphreys Boulevard, Memphis, Tennessee, a.k.a. the Eaglecrest Office Building

l. The building is an "L" shaped building of 5 stories containing approximately 185,000 SF total. The building was designed by Cooper-Cry and Associates and based on the 1970 Uniform Building Code (as amended). The wing with an east-west orientation is referred to as the "south" wing. The wing with a north-south orientation is referred to as the ·'north" wing.

a. The five story Eaglecrest building consists of the following:

i. 1st Floor - office environment, cafeteria, dock, and fitness center

ii. 2nd Floor - office environment

iii. 3rd Floor - office environment

iv. 4th Floor - office environment

v. 5th Floor - office environment

vi. Roof areas - a mechanical/electrical penthouse

b. Eaglecrest Annex

The Annex is a one-story masonry building with a mezzanine deck containing about 4500 SF of space. It has three overhead doors at the service bays. Interior finishes are similar to the Eaglecrest Building except for the service bays which have sealed concrete floors. The annex has an FBI emergency generator room.

2. Entrances/Exits

The Main Building lobby is on the first floor and is accessible from the northeast and southwest. Each wing has an additional entry/fire escape corridor as shown on the building plans which are also used as employee entrances. A loading dock for deliveries is located on the north wing, near the lobby entry

3. Building Cores

The building has three core areas. The center core contains a stairwell, the elevator bank, and an electric/phone closet. Each wing has a core area which contains a stairwell and restroom facilities.

4. Interior Finishes

Office layouts vary from floor to floor and partitions consist of drywall on steel studs and modular partitions, none of which are load bearing. Ceilings are generally a grid of2'x4', suspended tile with fluorescent light panels set in the same grid. Most office space is carpeted with select areas having vinyl tile. The main lobby has a granite floor. Most windows have mini blinds.

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5. Types of Space

Most space is for typical office use with supporting storage, break rooms, computer rooms, etc. Some tenant space is highly restricted in terms of accessibility.

6. Exterior Walls

Exterior walls are structural steel studs with masonry and double paned insulated glazing.

7. Roof

The roof is a 40-mil single ply application on metal deck with insulation. Old roof was taken up and new roofing applied in spring of 2005.

C. STRUCTURAL DESCRIPTION

1. Eaglecrest Building The ground floor is a 6" slab on grade with spread footings. Upper ·floors are 3 1/2', of lightweight concrete on a metal deck. The frame is structural steel and is designed to meet Seismic Zone 3 requirements. Column spacing is typically 30" on center.

2. Eaglecrest Annex The ground floor is slab on grade (6" and 8") with spread footings. The mezzanine is lightweight concrete on a metal deck. The frame combines masonry and structural steel and is designed to meet Seismic Zone 3 requirements.

D. GENERAL SCOPE OF WORK

1. The work includes the management of and furnishing of labor, materials and equipment required to operate and maintain the five-story office building, Eaglecrest Annex, building systems equipment, and grounds owned by the United States Postal Service at 225 North Humphreys Boulevard, Memphis, Tennessee (the facility also known as the Eaglecrest Office Building).

2. Work and services to be included are:

• Custodial and Cleaning Service

• Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Operation (to

• include specified fixed parts pricing)

• Lighting Systems Maintenance and Operation

• Plumbing Systems Maintenance and Operation including Fire Extinguishing Systems

• Electric Systems Maintenance and Operation, including Fire Detection and Alarm Systems

• Elevator Maintenance and Operation

• Security Systems Maintenance and Operation

• Landscaping and Grounds Maintenance

• Exterior Walls and Window Maintenance and Cleaning

• Security Guards for 7 days a week, 24 hours a day

• Other management related services reasonably expected in the operation of a multi-tenant

• office building.

• General service and maintenance of building generators (does not include FBI generators)

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• Pest Control inside and outside of building

• Scissor lift & manual pallet jack Maintenance (Loading Dock area)

• Maintenance of cabinet and door keys

3. Supplier shall perform an annual inspection and prepare a detailed report to be submitted to the COR, including a careful review of the existing condition of all equipment and review of the repairs and alterations files on site. The report shall additionally cover the items listed below. The first report shall be performed within two months of notice to proceed. The report shall indicate that all items have been inspected and shall make recommendations for corrections of any deficiencies. Thereafter the contractor will provide to the COR an annual operations and maintenance plan, indicating when all maintenance is scheduled. This includes all building, building systems, grounds and custodial maintenance. The scheduling is subject to the approval of the COR.

4. The following is all inclusive for office areas, mechanical areas, and the facility grounds areas.

a. Metals:

• Gutters and downspouts, exterior stairs, railings, entry sign, exterior lights, electrical enclosures, metal clad wall systems for penthouses, and other exterior miscellaneous metals.

• Attachment of all wall-hung fixtures, particularly in toilet rooms.

b. Wood and Plastics:

• Built-in casework, and other interior wood, and plastic items.

c. Thermal and Moisture Protection:

• Weather-stripping, caulking and moisture protection at base of office building.

d. Doors and Windows:

• Interior and exterior doors, door frames, and windows.

e. Finishes:

• All interior floor, wall, and ceiling finishes such as patching vinyl wall covering, fixing loose base adhesive, repair of carpet thresholds and non-skid strips on stairs, and repair of ceiling sheet-metal grid strips, and repair of ceiling sheet metal trim.

• Parking lot concrete wheel stops.

• All exterior painted surface such as site lamp poles, doors, bollards, and railings.

f. Site Work:

• Erosion problems, local grading and repair of drainage problems that cause puddling at drains, lawn, trees, and plantings.

5. Supplier shall provide all operating supplies, including but not limited to, all electrical hardware, landscaping equipment, and custodial supplies. Examples of some of these supplies are lawnmowers, toilet paper, paper towels, and hand soap of standards or types as approved by the COR List of supplies shall be submitted to the COR within fifteen calendar days of award of contract. As there is minimum storage available on site, the supplier is responsible for off-site storage of supplies.

6. Supplier must use exiting USPS Maintenance Activity Reporting and Scheduling System (EMARS).

Within fifteen calendar days of award of contract, EMARS training shall be provided onsite by USPS.

Any problems related to scheduling shall be resolved to the satisfaction of COR.

7. Janitorial cleaning frequencies requirements will follow Contract Component Cleaning Frequency as described herein. Any problems related to scheduling shall be resolved to the satisfaction of the COR.

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E. OUT OF SCOPE WORK AND FUNDS

Included, but not limited to, are a few examples of out-of-scope work that may occur:

1. Building improvements; demountable walls, glass, ceilings.

2. Additional lighting, receptacles, switches.

3. HVAC repairs not covered by contract.

4. Landscape work not covered by contract.

F. MANAGEMENT OF WORK

1. The supplier shall provide an on-site, full-time Chief Building Engineer available during normal working hours (7:00AM to 5:00PM) and such clerical assistance and support maintenance staff as necessary to provide the following services:

a. The Chief Engineer shall supervise and direct all services listed in Section C above, (General Scope of Work), to efficiently operate and maintain buildings and grounds.

b. The Chief Engineer shall report directly to the COR of the contract.

c. The Chief Engineer shall submit a quarterly report fifteen calendar days prior to the subsequent quarter to the COR which includes:

• Contract compliance

• Detailed work plan as defined in Section C (General Scope of Work), for subsequent quarter

• Recommendations for projects with supporting cost estimates

d. The Chief Engineer shall keep a log of all incoming requests regarding maintenance deficiency problems. All daily operations problems will be addressed directly to the Chief Engineer.

e. The Chief Engineer shall develop and maintain current files and correspondence related to all building services rendered by all suppliers and sub-suppliers.

f. The Chief Engineer shall develop and maintain operating and instruction manuals, files and correspondence related to building systems and equipment warranties. Files to include copies of all original building specifications presently housed by the USPS Facilities Service Center.

g. The Chief Engineer will use the latest technology, computer and applications such as Microsoft

Office Products, Energy Management System (EMS) software, and must be computer literate with experience and knowledge of computer hardware and software systems utilized at this facility.

2. The Chief Engineer will be responsible for maintaining a secure area for the location of the master key cabinet and keys for facility cabinetry. The Chief Engineer is responsible for maintaining locks throughout the facility.

3. All maintenance records, files, and reports are to be maintained in a current orderly condition as directed by the COR. All files maintained by the Chief Engineer shall be the property of the USPS and shall not be removed from the premises without the express permission of the COR.

4. The Chief Engineer shall participate in discussions with USPS personnel in developing plans

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for alterations.

5. Office space will be provided for the Chief Engineer, clerical staff, and supporting maintenance staff.

The USPS will provide office equipment (e.g., PC, printer, lateral cabinets, desks, telephones, etc.)

normally required for the Chief Engineer's space.

6. The Chief Engineer shall provide a monthly report to the COR indicating any problems prohibiting the efficient operations and maintenance of the buildings.

7. When the Chief Engineer is absent for any reason, a fully qualified on-site replacement will be provided by the Supplier.

8. The Postal Service will be responsible for any costs of repairs in excess of $2,500 per "event failure".

The term "event failure" is defined as unscheduled work required in order to perform building equipment and miscellaneous interior and exterior building repairs. Building equipment repairs include all work required to put a piece of equipment or system back into service after a breakdown or failure. The supplier is required to pay the first $2,500 of labor, material and parts per event failure.

9. Out of Scope Work and Funding - Out of Scope work includes, but is not limited to, any work that is not covered by the contract, including minor repairs under $10,000, approved in writing by the COR.

Repairs that exceed $10,000 must be submitted to the Contracting Officer for review and approval.

G. WORK CONDITIONS

1. Work Schedule

a. All work related to cleaning of office spaces, toilet spaces, corridors, and lobbies shall be scheduled during periods of non-prime working hours (PWH are 6:00AM - 6:00PM)

b. All work related to sensitive areas as designated by the COR shall be scheduled for cleaning during normal hours of occupancy.

c. All floor maintenance and carpet shampooing must be scheduled to be nondisruptive to the business of the building and approved by the COR. For work outside business hours, Supplier must furnish a supervisor who has or can obtain security clearance from USPS Inspection Service.

d. All non-custodial work will be accomplished during normal USPS work hours, unless otherwise approved by the COR

e. Grounds watering will be regulated by the automated irrigation system at set times of the day. Midnight to 00:20 per zone (20 minutes/day during watering season).

f. Custodian coverage shall be provided for core hours of 7:00 a.m. and 5:00 p.m., to include a minimum of one (1) FTE and be available for emergency assignment. These employees are not to be on a stand-by basis but are to be assigned regular duties from which they may be temporarily diverted.

h. When establishing work schedules, first consideration shall be given to the operation of the facility to meet the needs of the USPS. Interruptions shall be kept to a minimum, and then only to correct emergency conditions. Painting, construction, repair, and space adjustment work, regardless of the source

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of funds, and unless it is performed in an area where the work of the occupant is not interrupted, shall be coordinated with the COR.

2. Emergency Data

The Chief Engineer shall assist in the conduction of fire drills, severe weather warnings and emergency drills and/or building evacuations.

3. Energy Conservation

The Supplier shall observe all appropriate energy conservation measures under the direction of the COR

4. Pollution

The Supplier shall determine that all insecticides, chemicals, or hazardous materials used in the performance of this full-service contract meet or surpass the standards established by appropriate federal, state, or local agencies. Material safety data sheets (MSDS) must also be supplied and kept on file to meet all Environmental Protection Service (EPS), Occupational, Safety, and Health Administration (OSHA), federal and state standards, and laws. Equal determination of meeting appropriate standards shall be extended to water and air pollution problems as they relate to the building and grounds. Disposal of all hazardous materials used for maintenance, such as lubricating oils, greases, paints, solvents, lamps, any hazardous cleaning solutions, and chemicals, shall be the responsibility of the supplier within the guidelines of the EPA or other local jurisdictions.

5. Security

All personnel furnished by Supplier will be required to pass Inspection Service security clearance and meet all USPS criteria of the Inspection Service. The Postal Service reserves the right to control access to its premises and, therefore, reserves the right to reject any contract employee from working in this facility.

All personnel furnished by the Contractor or sub-contractors will be required to pass a security clearance.

The security clearance must be completed prior to the employee beginning work in. this facility. That clearance will involve one or more of the following conditions.

A. All personnel will be fingerprinted (x2 FD-258 fingerprint caids) and required to provide Proof of Citizenship (birth certificate/ passport)

B. All personnel will be required to pass a drug test (within 90 days) C. All personnel will be required to complete PS Form 2013, Security Clearance Processing

Request, and PS - 85P Questionnaire for Public Trust Position.

D. All personnel will be required to complete PS Form 2181C, Authorization and Release E. All personnel shall be required to wear an identification badge while on the premises.

F. All personnel may be interviewed as part of the security clearance. Specific security requirements will be directed by the COR. Additional requirements may be imposed for access to non-postal tenant spaces. The Postal Service reserves the right to deny any personnel access to the facility at any time.

6. Housekeeping and Orderliness

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Supplier shall maintain its assigned space and conduct its operations in such a manner as to maintain a neat and orderly facility, avoiding increased potential of fire initiation, fire propagation, or fire severity.

7. Occupancy Hazards

Hazardous, explosive, flammable, or combustible materials which exceed that normal to the type of operation indicated in the initial space assignment shall not be brought into the building or shall not be utilized unless authorized by the COR. All materials must be stored in approved containers and cabinets as approved by OSHA and EPA guidelines.

H. MECHANICAL/ELECTRICAL DESCRIPTION: Office Building

l. HVAC System

Cooling is provided by roof top units (Trane) and distributed through a variable volume system with ducted supply and plenum return, controlled by a Honeywell computer system installed in 2005.

Note: The Honeywell computer system is scheduled to change; however, the replacement system and replacement date has yet to be identified. Once the information is provided by Engineering the SOW will be updated to reflect the correct information.

2. Electrical Power Sources - General

The office is served by a single MLG&W pad-mounted transformer which provides 277/480-volt service to the main switchboard located on the first floor.

I. LANDSCAPING AND GROUNDS DESCRIPTION

1530 Square Yard of Zoysia Grass 3061 Square Yard of Hybrid Bermuda Grass Variety of plants, shrubs and trees. Landscape architectural layout on display at bidder's conference and available at normal business hours to contractor.

J. ELEVATORS

The Eaglecrest building has three Dover elevators: two passenger, one freight. They have 3500lb capacity with 5 stops.

EXCLUSIVE REQUIREMENTS FOR ELEVATORS

DAILY

a. Clean interior of the car including floor track.

b. Polish all bright metal surfaces.

c. Damp mop and spray buff resilient floors.

d. Sweep or vacuum floor area

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SECTION TWO - ELECTRICAL SYSTEMS

A. GENERAL ELECTRIC CONTRACT REQUIREMENTS

These systems shall be operated in accordance with Section 3 - Work Performance, Operating and Maintenance Manuals (O&M Manuals), and as further required under this section.

The O&M Manuals contain manufacturer provided information regarding the proper operation and maintenance of the systems, as well as general systems information. Due to the volume of the information contained in the O & M Manuals, copies will not be made for distribution to offerors, but limited copies will be available for inspection between 8:00 AM and 4:00 PM on postal workdays at the Eaglecrest Building. ·Copies of the O & M Manuals will be provided to the successful contractor upon contract award and must be returned upon expiration of the contract.

This agreement will be canceled if the supplier is found to be at fault on any of the following supplier's responsibilities.

l. Supply of Workmen: Suppliers' refusal or neglect to supply sufficient tools and/or some material of proper quality for the work. No apprentice will work on any equipment without direct supervision of journeyman electrician on site. (No exceptions)

2. Diligence: Supplier's failure in any respect to execute the work with promptness in all due diligence.

3. Disregard of Laws: Supplier's disregard of/or violation of or failure to perform the work in accordance with laws, ordinances, codes, rules, regulations or orders of any public authority having jurisdiction, including, without limitations, applicable building codes, health and safety codes, US Postal Policies, and other regulations.

4. Prompt Performance: Supplier's failure to exercise due diligence in performing required work will be completed by the date specified in the agreement, or by a date agreed to with the COR for subsequent related projects. The supplier's inability to report to a normal service call within 24 hours of notification and to an emergency call within one hour constitutes a violation of this contract.

B. MISCELLANEOUS ELECTRICAL SERVICE LIGHTING

1. Scope of Work

a. Repair/replace 110/220-volt wall, floor, ceiling receptacles (duplex, fourplex, etc.), 110/277 wall switches, toggle switches.

b. Replace lighting ballast, tombstones, and refractors.

c. Trouble shoot and repair 120V workstations.

d. Trouble shoot and repair/replace exhaust fans, small motors to 5hp.

e. Install and repair photocells where needed.

f. Repair/replace lights fixtures throughout the site, including lights in the parking lot and exterior of the facility. Install all raceways, cable, conductors, and devices.

g. Run all conduit and install all new hardware for new circuits throughout the SITE.

h. Repair/replace as needed existing raceways, conductors, distribution panels, circuit breakers and branch circuits throughout the SITE.

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2. Supplier Responsibility

a. The supplier shall respond to a normal service call within 24 hours of notification and shall respond to an emergency call within one hour, with personnel, to the site if the service call is beyond the capabilities of the on-site service personnel.

b. The supplier must pass security check due to some sensitive areas that they shall be working in.

c. Apprentice electrician may be used under the direct supervision of a journeyman electrician on site. (No exceptions.)

3. Equipment Preventative Maintenance

EQUIPMENT PREVENTIVE MAINTENANCE INSTRUCTIONS

ITEM: Outside Lighting LOCATION: Various

EQUIPMENT MAINTENANCE

TASK DESCRIPTION

• Open and tag switch.

• Remove old lamp and clean fixture including reflector refractor, and globes.

• Inspect condition of wiring, contacts, terminals, and sockets. Look for evidence of overheating.

• Install new lamp and assemble checking gaskets for proper seat.

• Test operation of automatic switches.

• Inspect lamp standards and mounting devices.

TASK FREQUENCY

Annual

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EQUIPMENT PREVENTIVE MAINTENANCE INSTRUCTIONS.

ITEM: Inside Lighting LOCATION: Various

EQUIPMENT MAINTENANCE

TASK DESCRIPTION TASK FREQUENCY

• Clean fixtures thoroughly. Annual

• Check all sockets; replace as needed. Annual

• Inspect anchors or anchoring device and tighten, Annual as needed.

• Examine fixtures, glass, side panels, diffusers~ etc. Annual Replace as necessary.

• The supplier is responsible for spot replacement of Per hour wage burnt-out lamps. The Postal Service is responsible for the cost of lamps and disposal during group relamping.

The supplier is responsible for group relamping labor during annual cleaning.

• Check operation. Monthly

• Maintain the automated lighting system database, As needed hardware and control program

STATEMENT OF WORK FOR IFSM CONTRACT 12

SECTION THREE - HVAC

A. PURPOSE

The specifications have been developed as a guide for the establishment of periodic preventive maintenance of HVAC equipment located at the site. All guidelines established herein are representative of minimum preventive maintenance functions required for the HVAC equipment.

B. SCOPE

All maintenance requirements shall be performed in accordance with Postal Service guidelines and manufacturer's technical manuals and current operation/maintenance bulletins.

C. DOCUMENTATION

a. PRIOR TO CONTRACT STARTUP, the USPS COR will provide a complete equipment listing to the supplier. This listing should include as a minimum:

• Manufacturer's Name.

• Equipment Identification Number.

• Unit Model Number.

• Unit Serial Number.

• Type of Equipment including accessories.

• Equipment Rated Specifications, i.e., H.P., Tonnage, Capacities, etc.

• Equipment omitted from the equipment schedule will not relieve the supplier from responsibility to perform the required maintenance from a particular item omitted.

• Location of the equipment, i.e., Room#, Roof, etc.

• Changes to the equipment listing and/or revised listings will be submitted to the supplier, as applicable, throughout the contract term.

b. Preventive maintenance schedules.

PRIOR TO CONTRACT START-UP, the supplier will review Preventive Maintenance Schedules already established in EMARS for servicing equipment. At this time adjustments may be made to schedule if approved by COR. This will be done within 30-days after contract award. All service work scheduled with subcontractors will be conducted between the hours of 7:00 am - 4:30 p.m., Monday through Friday.

Changes to the preventive maintenance schedules will be submitted to the COR, as applicable, throughout the contract term.

c. Service/Repair Report. Reports for SERVICE & REPAIR will be detailed, as follows:

• ID of equipment

• A brief description of accomplished services and a listing of the equipment worked on will be submitted to the COR.

d. Diagnostic/Maintenance Repair Reports

• Diagnostic/Maintenance Repair Reports are required for all Major Non-Emergency component or equipment repairs included from preventive maintenance cycle.

• Reports shall detail specific maintenance actions and/or repairs necessary for satisfactory operation of equipment. The report should fully describe the nature of the

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problem, failed component or part, cause of failure, necessary action(s) for repair and a time and material estimate with breakdown of costs for the repairs.

• The supplier may utilize internal standard forms to report the above problems providing the requested information is included.

• Diagnostic/Maintenance Reports must be submitted to the COR in conjunction with the Service/Repair Report for proper AUTHORIZATION for correction of deficiencies.

e. Emergency repairs; reports. The supplier shall submit a written report to the COR and obtain AUTHORIZATION by same for all emergency repairs. Emergency repairs are those defined as meeting one of the following conditions:

• Hazardous conditions that provide a potential life/death situation or would allow for the loss of human life or serious injury to the facility personnel.

• Hazardous conditions which would allow for the eminent loss or destruction of major equipment or cause major equipment damage to the facility.

• Other conditions that, as determined by the COR, if not immediately corrected would create operational restrictions and great personal discomfort to employees.

f. Emergency Call-Back Service

• The supplier shall provide 24-hours a day, 7-days a week emergency call-back service under which a qualified HVAC mechanic shall report to the site of the emergency, when requested by the COR, within a maximum time of two hours from receipt of the request.

• The supplier shall supply the COR with the names and phone numbers (home and office) of the persons to be contacted to comply with the requirement of the contract.

g. Personnel Requirements

• All work under the contract shall be performed by skilled, competent, journeyman

HVAC mechanics employed by the supplier and under the supplier's direct supervision. HVAC mechanic helpers and/or HVAC mechanic apprentices may be used provided they are under the direct supervision of a journeyman HVAC mechanic on-site. Sufficient personnel shall be assigned to the work to complete all emergency, weekly, monthly, semi-annual and annual maintenance requirements of the contract in a timely manner.

h. Supplier Requirements

• Minimum five years experience working on the HVAC Field including but not limited to: Roof Top Air conditioners, Boilers, Air Exhaust Fans, Air Dryer, 2–100-gal industrial water heaters.

i. Tests

a. NON-DESTRUCTIVE TESTS & ANALYSIS will be performed for:

• all oil tests and analysis

• all major equipment tests performed such as current analysis of boiler inspections, etc.

• all major electrical component parameter tests performed such as voltage/amperage circuit analysis

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SECTION FOUR- ELEVATORS

ELEVATOR MAINTENANCE

a. GENERAL CONDITIONS FOR ELEVATOR MAINTENANCE

All work under the contract must be performed by skilled, competent, journeyman elevator mechanics employed and directly supervised by the contractor. Elevator mechanic helpers and/or elevator mechanic apprentices may be used, provided they are under the direct supervision of a journeyman elevator mechanic at all times. Direct supervision means working under constant guidance of or simultaneously with a journeyman mechanic. All journeyman mechanics must have a minimum of three years experience in maintaining elevators. Sufficient personnel must be assigned to complete, in a timely manner, all emergency repairs and all weekly, monthly, semi-annual, and annual maintenance requirements of the contract. Within ten days after contract award, the contractor must furnish to the Contracting Officer's Representative (COR) a detailed schedule indicating how and when he plans to accomplish all required repairs and maintenance for the first year of the contract. Annually, thereafter, on the anniversary date of the contract the contractor must furnish a schedule for the following year's maintenance.

b. SCOPE OF WORK, ELEVATORS

The contractor must furnish all material, labor, supervision, tools supplies and equipment necessary to provide full maintenance services, including all inspections, adjustments, tests, parts replacement, and repairs necessary to keep the elevators covered by this contract in continuous use at the established capacity and efficiency for their intended purpose. All maintenance adjustments and repairs must be in compliance with the current editions (as of the date of this contract) of ANSI/ ASME A 17 .1, Safety Code for Elevators and Escalators; A 17 .2, Inspector's Manual for Elevators and Escalators; and Al 7.3 Safety Coe for Existing Elevators and Escalators (including supplements) hereafter referred to as ANSI/ASME Al 7.1. The upgrading of equipment to meet changes in code requirements is not within the scope of this contract.

c. CONTRACTOR RESPONSIBILITIES

The contractor must make required replacements and repairs and maintain the elevators at their initial performance ability (same, speed, safety, and efficiency) as original.ly specified by the equipment manufacturer or most recent upgrade specifications. Only the following items are excluded:

1. Refinishing of car interior walls, car interior ceiling, car floor covering (unless damaged by contractor).

2. Machine room lighting and light fixtures.

3. Hoistway enclosure walls.

4. Telephone or intercommunication systems except for traveling cable wiring for these systems.

5. Main power line power switches, breakers, and feeders to controllers.

6. Underground portion of Hydraulic jack cylinder, burned conduit, and buried pipe.

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7. Emergency power plants and associated contractors.

The contractor must give immediate notice to the Contracting Officer (CO) or the COR of any apparent willful or malicious damage to the equipment covered by the contract. The contractor must notify the CO or COR, verbally, on the day of discovery and must follow-up in writing no later three days thereafter, when existence or development of any defects is, or repairs required to, the elevator equipment, which the contractor does not consider to be its responsibility under the terms of this contract. Failure to do so will render the contractor responsible for these repairs at no additional cost to the Postal Service. The contractor must furnish the CO with a written estimate of the cost to correct the defects or make the required repairs. The CO reserves the right to make the final decision concerning the responsibility for such corrections or repairs. Failure to agree with the final determination of the CO is a dispute within the meaning of the clause of this contract entitled "Claims and Disputes". In those instances where the CO determines that the Postal Services is responsible for such corrections or repairs, the CO reserves the right to solicit offers from and have the corrections or repairs made by other sources.

d. EQUIPMENT, WIRING, AND CIRCUIT CHANGE

The contractor must not make change or alterations to the existing mechanical equipment, circuits, circuit wiring, or sequencing and may not alter the original circuit or wiring design of the elevators unless authorized, in writing, by the contracting officer. The contractor must submit any such proposed change to the contracting officer for approval and must include complete, legible drawings and wiring diagrams, as well as a complete description of the proposed change. Prior to submitting the proposed change, the contractor must at its own cost and expense have obtained comments from the original equipment manufacturer concerning the overall effect of such changes on the system. If the changes are made, the contractor must provide the contracting officer with as-built drawings of the modifications.

1. SCHEMATIC WIRING DIAGRAMS

The contractor must maintain a complete of set of current, legible schematic wiring diagrams in each elevator machine room for each elevator machine contained therein. To the extent that any of the required schematic wiring diagrams are not available at time of contract award, it will be the responsibility of the contractor to provide replacement diagrams at no cost to the Postal Service. At the end of the contract term, any schematic diagrams provided by the contractor will become the property of the Postal Service.

2. EMERGENCY CALLBACK SERVICE

The contractor must provide 24 hours-a-day, 7 days-a-week, emergency callback service, at no added cost to the Postal Service, under which a journeyman elevator mechanic will report to the site of the emergency when requested by the contracting officer, COR of those persons designated only in the COR notice of appointment, in accordance with the following schedule.

a. Within one hour after receipt of request for any stalled elevator with trapped passengers.

b. Within the first 2 regular work hours of the next regular working day for any other elevators covered by the contract.

The COR will provide the contractor with a list of individuals who are authorized to call for emergency service. This list will be updated as required. The contractor must provide the COR with the names and telephone numbers (home and office) of the persons to be contacted to

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comply with this requirement of the contract. In the event of a passenger being trapped in a stalled elevator, the procedures specified in the ANSI/ ASME Al 7 .4, Guide for Emergency Evacuations of passengers from Elevators, must be followed.

e. MINIMUM PREVENTIVE MAINTENANCE REQUIREMENTS

The preventive maintenance specified in this clause is considered the minimum required for all equipment. If specific equipment covered by this contract requires additional preventive maintenance for safe, reliable operation, as specified by the manufacturer or by ANSI/ ASME A 17 .1, the contractor must perform the required additional preventive maintenance without added cost to the Postal Service.

f. SERVICE SCHEDULE

WEEKLY

1. Perform general inspection of machinery, sheaves, worm and gear, motor, brake, selectors, and floor controllers when used; lubricate as required.

2. Empty drip pans; discard oil.

3. Observe brake operation; adjust or repair if required.

4. Inspect/lubricate machinery, contacts, linkage and gearing.

5. Clean/Inspect brushes and commutator; perform needed repairs.

6. Clean/inspect controllers, selectors, relay connectors, contacts.

7. Ride car and observe at each landing the operation of doors, leveling, reopening devices, -etc., and clean all door tracts.

8. Inspect governor working parts, clean and lubricate.

9. Clean and lubricate signal drive mechanism when used.

10. Check condition of car operating controls.

11. Check governor and tape tension sheave lubrication.

12. Clean pit and machine room, remove all rubbish and empty drip pans.

13. Replace burned out signal and/or indicator lamps

STATEMENT OF WORK FOR IFSM CONTRACT 17

MONTHLY

1. Check door operation. Clean, lubricate and adjust brake, linkages, gears, motors, check keys, set screws, contracts, chains and cams.

2. Check door closer. Clean, adjust and lubricate pivot points, sill trips and checking devices.

3. Check. Selector. Clean, adjust and lubricate brushes, dashpots, traveling cables, chain, pawl, magnets, wiring contacts, relays tape drive and broken tape switch.

4. Check car. Clean, adjust and lubricate car door and gate tracks, pivots, hangers, car grill, stile channels, side and top exits.

5. Check in-car intercom, telephone and alarm operations. Make any necessary repairs or replacements to alarm system. Report any problems with intercom or telephone systems to COR.

6. Observe operations of signal and dispatching system. Inspect compensating chain hitches, drum buffers, rope clamps, slack cable switch, couplings, keyways, indicator dials and pulleys. Check bed weighing device and dispatching time settings. Clean, adjust and lubricate as necessary.

7. Check oil level in car and counterweight oil buffers and add oil as required.

8. Check brushes and commutators. Inspect commutators for finish, grooving, eccentricity, and mica level. If required, clean, tum and refinish commutators to provide proper commutation. Inspect brushes for tension, seating and wear, replace or adjust as required.

9. Lubricate guide rails and service automatic lubricators.

10. Check controller contacts and pulleys. Visually inspect, check adjustment and replace contacts as required.

11. Check and adjust:

a. Car ventilation system

b. Car position indicator

c. Hall position indicator

d. Hall and· car call buttons

e. Visually inspect and clean governors.

f. If equipped with firefighter service, initiate Phase I recall and check operation to at least two floors under Phase II. Log this test on maintenance chart.

g. Test in car emergency light operation and log this test of check chart.

STATEMENT OF WORK FOR IFSM CONTRACT 18

QUARTERLY

1. Check leveling operation. Clean and adjust leveling switches, hoistway vanes, magnets and inductors. Repair and/or adjust for proper leveling.

2. On hoist way doors, clean, lubricate and adjust tracks, hangers, eccentrics, linkage gibs and interlocks.

3. Inspect all fastenings and ropes for wear and lubrication. Clean both governor and hoist ropes.

Lubricate hoist ropes and replace if needed. DO NOT LUBRICATE GOVERNOR ROPES.

Inspect all rope hitches, shackles and equalize rope tension.

4. Clean, adjust and lubricate car door or gate tracks, pivots, hangers, car grille and stile channels.

5. Inspect hoist reduction gear, brake and brake drum, drive sheave and motor, worm and gear backlash, thrust end play and any bearing wear. Make any necessary repair or replacement.

6. In the car, test alarm bell system. Clean light fixtures. Inspect, clean and adjust retiring cam device, chain dashpots, commutators, brushes, cam pivots and fastenings. Test emergency switch (ground case if necessary). Inspect safety parts, pivots, set screws, switches, etc. Check adjustment of car and counterweight gibs, shoes or roller guides, lubricate and adjust, if necessary.

7. In the pit, lubricate compensating shave and inspect hitches. Inspect governor and tape tension sheave fastenings and repair if necessary. Empty and clean oil drip pans.

8. Clean all parts of safeties and lubricate moving parts to assure their proper operation. Check and adjust clearance between safety jaws and guide rails. Visually inspect all safety parts.

STATEMENT OF WORK FOR IFSM CONTRACT 19

SEMI-ANNUALLY

1. Clean controllers with vacuum, check alignment of switches, relays, tU11-ers, binge pins, etc. -adjust and lubricate. Check all resistance tubs and grids. Check oil in overload relays, settings, and operation of overloads. Clean and inspect fuses, fuse holders and all controller connections.

2. Inspect sheaves to ensure they are tight on shafts. Sound spokes and rim with hammer to detect cracks. Make any necessary repairs or adjustments.

3. Clean all overhead beams, sheaves, sills, bottom of platform, car tops, counterweight and hoistway walls.

4. Check damping motor brushes and replace if needed.

5. Examine all hoist ropes for wear, lubrication, length and tension. Replace, lubricate and adjust as required to meet code requirements.

6. Lubricate moving parts of vertical rising or collapsible car gates Check pivot points, sheaves, guides and track for wear.

7. Lubricate guide shoe stems.

8. Check governor and tape tension sheave fastenings.

9. For hi-parting doors, clean chains, tracks and sheaves - lubricate as required. Check door contacts.

10. Check fastenings and operation of door checks and interlocks. Clean and lubricate pivot points as required.

STATEMENT OF WORK FOR IFSM CONTRACT 20

ANNUALLY

1. Remove, clean and lubricate brake cores on brakes. Clean linings, if necessary and inspect for wear. Correct excess wear and adjust.

2. Inspect motor generator, hoist motor armatures and rotor clearances. Check motor and motor generator set connections. Lubricate in accordance with manufacturer's instructions.

3. Thoroughly clean car and counterweight guide rails using a non-flammable or high flash point solvent to remove lint, dust and excess lubricant.

4. Drain, flush and refill oil reservoirs of each hoisting motor and motor generator.

5. Drain and replace hoist reduction gear lubricant.

6. Check and reset, if necessary, all brushes for neutral settings, proper quartering and spacing on commutators,

7. Check group supervisor control systems, where installed. Test and adjust the system's dispatching, scheduling, and emergency service features in accordance with manufacturer's literature. The contractor must prove to the satisfaction of the COR that the system functions properly. All work must be performed with minimum inconvenience to building occupants.

Furnish a full report covering adjustment time intervals. Dispatch times on various programs, door standing time, and door opening and closing speeds to the contracting officer.

8. Conduct record full operational test of in-car emergency light. The emergency light must provide the required illumination (0.2fc 4 ft above floor and 1ft in front of operating panel) for four hours.

Repair or replace as necessary.

g. REPORTING REQUIREMENTS

The contractor must provide and keep current a chart for each elevator showing all scheduled maintenance work performed and all emergency call back services provided. The chart must indicate the time (in work hours) required to perform the work and must list all repairs and replacements performed.

The chart will be maintained in the appropriate machine room at the Postal Service Facility. Entries will be verified by the COR.

Each month, the contractor must consolidate information contained in the elevator charts into a report, to be submitted to the COR along with the contractor's monthly invoice. This report must indicate, for each elevator the date work was performed, the type of work performed (schedule maintenance or emergency call back), a brief description of all repair and replacements performed, the work hours expended and any materials used.

h. SAFETY INSPECTION AND TEST

All service and repair work must be performed in compliance with the ANSI/ ASME Al 7.1, Safety Code for Elevators and Escalators, and ANSI/ASME Al 7.2, Inspector's Manual for Elevators and Escalators, and must be subject to safety inspections by the Postal Service. Periodic inspection of the elevators or escalators as required by ANSI/ASME Al 7.1 (current edition) must be performed by inspectors

STATEMENT OF WORK FOR IFSM CONTRACT 21

designated by the COR and in accordance with existing Postal Service Policy. All elevators are inspected every six months. The contractor must provide personnel who are familiar with the equipment to perform tests and assist the inspector at no additional cost to the Postal Service. The contractor must periodically examine and test all safety devices, governors, oil buffers, etc. The contractor must make formal safety tests and inspections as required and outlined in the latest edition of ANSI/ ASME A 17.1. The tests must be conducted in the presence of the Elevator Inspector designated by the COR. Tests performed on 1, 3, and 5-year intervals will be scheduled to comply with the 1, 3, and 5-year intervals specified in ANSI/ ASME A 17 .1. the contractor must furnish test and condition reports after each test. After tests have been performed, all load weighing devices, etc. must be checked and adjusted as required to meet manufacturer's recommendations. Cars must not be placed in service until all tests, check and adjustments are completed and elevators are in proper working condition. The contractor will not be held responsible for any damages to the building and equipment caused by these tests unless such damages are a result of negligence by the contractor. Failure to follow correct procedures to prevent damages and failure to perform pretest examination shall be considered negligence by the contractor.

STATEMENT OF WORK FOR IFSM CONTRACT 22

SECTION FIVE - LANDSCAPE AND IRRIGATION

A. Scope of Services

The work includes, but is not limited to, the maintenance of all planted areas, including banks, slopes, lawns, flower beds, shrub areas and trees. The Contractor shall furnish all necessary labor, supervision, equipment, tools, materials, transportation, permits, insurance and taxes in his performance of this Scope of Services. The Contractor shall perform maintenance in accordance with the highest horticultural standards keeping the project in a first-class condition.

B. General Maintenance

a. The Contractor shall make a weekly general inspection of the grounds.

b. Cleaning and maintenance of all drainage lines, gutters, downspouts, and catch basins shall be on an as-needed basis to provide free-flowing storm drainage.

c. Mulch is to be applied to the beds of all shrubbery, trees, flowers and herbaceous ground cover to a depth sufficient to defer weed growth, minimum depth to be three inches. Mulch should be kept away from foundation as to prevent termites.

C. Lawn Maintenance

a. Lawns shall be cut and trimmed weekly during the growing season. Lawns shall be cut to a minimum of 1-1/2 to 1-3/4 inches: cross cutting every other week.

b. Lawn cuttings (debris) shall be cleaned from all curbs, paved and clear areas and removed from the premises by the Contractor on the same day as the mowing.

c. Apply complete chemical fungus and insect controls as necessary. If needed, control broad-leaf weeds with selective herbicides. In areas where crabgrass has infested the lawn, apply pre-emergent herbicides to crabgrass germination.

d. Lawns shall be watered at such frequency as weather conditions require, to replenish soil moisture below the root zone, and maintain the lawn in a healthy condition. Watering shall always be done at night.

e. Lawns shall be watered at such frequency as weather conditions require, to replenish soil moisture below the root zone, and maintain the lawn in a healthy condition. Watering shall always be done at night.

f. Re-seed and/or re-sod failing lawn areas as necessary.

g. Lawns shall be fertilized every six (6) weeks, April through October. The type of fertilizer will be whatever is necessary to maintain a healthy, fully growth lawn.

h. As required, remove thatch by verti-cutting, preferably in the fall, but otherwise I the spring. At this time, fertilize with nitrate (N) and over-seed if needed. Over-seeding must precede pre-emergent herbicides by at least four to six weeks. Normally, this means that:

STATEMENT OF WORK FOR IFSM CONTRACT 23

i. Lawns with have been invaded by crabgrass should be renovated and over-seeded in the fall and treated for crabgrass control in the following late winter. Airify compacted areas to improve water penetration whenever needed.

j. Damage to lawn areas caused by others (e.g. delivery trucks) shall be reported to the COR.

D. Tree and Shrub Maintenance

a. Shrubbery and tree beds shall be edged monthly.

b. Shrub plant material shall be manicured regularly to contain their size in respect to species, size of planter or relative to surroundings, and to the best health of the plant. Shrubs shall not be clipped into balled or boxed forms unless such is required by the design. All pruning cuts shall be made to lateral branches or buds, or flush with the trunk "stubbing" will not be permitted.

c. Prune trees to select and develop permanent scaffold branches that are smaller in diameter than the trunk or branch to which they are attached, which have vertical spacing of 18 to 48 inches and radical orientation so as not to overlay one another to eliminate narrow V-shaped branch forks that lack strength; to reduce toppling and wind damage by thinning cut crowns; to maintain growth within space limitations; to maintain a natural appearance; and…