Amend #2 5400028143.docx

SAP

State of South Carolina

Fixed Price Bid

EXEMPT

Amendment #2 Questions & Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028143 05/01/2025

JEFFERY SCHWALK

(803) 737-1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *FP ON-CALL TRAFFIC SIGNAL

USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/20/2025 14:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/16/2025 COMPLETED 10:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE ONLINE

CONFERENCE TYPE: Pre-Bid Conference

DATE & TIME: 04/15/2025 9:00:00 AM COMPLETED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: In person: SCDOT Procurement, 955 Park Street, Room 101 Columbia, SC 29201 or Dial-in: 1-833-523-3710 Access Code 657738

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

NOTE: In addition to the providing Answers to submitted Questions below, a new version of the Pricing Worksheet has been posted (Pricing Worksheet V2) to align with the Answers herein. The prior version has been removed and should not be used.

Pricing Worksheet V2 has separate tabs for each of the three (3) years, a change from the previous version which had all years on a single tab. This change was made to accommodate changes increasing the allowed maximum for each line item.

QUESTION #1:

Pertaining to an emergency call out: It was said that it is necessary to have a PO in hand prior to working, but what if SCDOT offices are closed?

SCDOT RESPONSE TO QUESTION #1:

Field Offices shall issue a blanket PO which will allow for initial response and provision of services, which may be updated at the soonest possible opportunity to reflect the specific situation.

QUESTION #2:

Is it possible to split mobilization into district specific line items instead of milage? (Milage Pay items are rarely if ever used.)

SCDOT RESPONSE TO QUESTION #2:

Line items 1, 2, 3, 4, and 5 have been revised to clarify intended use. See examples below.

Example 1:

A purchase order has one location, it is 60 miles between location of material and worksite, and it’s going to take 2 trips to transport the material to the worksite. The purchase order should have the below line items for mobilization.

0. Location 1

0. Line item 1

0. Line item 3 x 2 Example 2:

If a purchase order has multiple locations, location 1 is 101 miles between material and worksite, and it’s going to take 1 trip to transport the material to the worksite and location 2 is 300 miles between material and worksite and it’s going to take 3 trips to transport the material to the worksite. The purchase order should have the below line items for mobilization.

0. Location 1

1. Line item 1

1. Line item 4

0. Location 2

2. Line item 1

2. Line item 5 x 3

QUESTION #3:

Is the Maximum price for all 3 years or just the first year?

SCDOT RESPONSE TO QUESTION #3:

The maximum price concept applies to all 3 years. However, the maximum prices allowed for year 2 and year 3 have been revised on the pricing worksheet to reflect anticipated inflation.

QUESTION #4:

Can a Double Ped Station Bracket Adapter be a line item instead of incidental? (This item cost as much as a ped station.)

SCDOT RESPONSE TO QUESTION #4:

Yes, a Double Ped Station Bracket may be a line item. Line item 130 - FURNISH & INSTALL DOUBLE PED STATION BRACKET ADAPTER has been added.

QUESTION #5:

Can there be a section for “likeness” of equipment be matched? (IE signals may be two different manufactures but on the QPL and we are told we must match existing.)

SCDOT RESPONSE TO QUESTION #5:

Please see Equipment Compatibility (found on page 15 of the solicitation) is amended as follows:.

EQUIPMENT

a. Contractor Supplied Equipment

i. The Contractor shall furnish all new equipment, including incidental items; used, refurbished equipment will not be accepted.

ii. Compatibility

1. To insure compatibility, any additional equipment required to complete a work order, shall be purchased by the Contractor from the same Manufacturer as the original item.

2. When installing equipment where some existing equipment is being retained, the Contractor shall provide the same type of equipment, as is remaining, for visual compatibility.

QUESTION #6:

Can Camera Wire be a separate line item in LF? (Currently the line item is written to include 150’ lead in with no way to get paid for overage.)

SCDOT RESPONSE TO QUESTION #6:

Camera Wire as a separate line item appears this is on the existing bid item sheet. Line item 144 - FURNISH & INSTALL ADDITIONAL VIDEO DETECTION CABLE TO CROSS ROADWAY.

QUESTION #7:

PVC price isn’t enough to cover punching windows for loops. This is basically directional drilling and you have to dig a waist deep or deeper hole to get the conduit tied in on the back side of the sidewalk. Can the pay go up or a separate line item specifically for windows for loops?

SCDOT RESPONSE TO QUESTION #7:

The allowable maximum price has been increased for the following line items

· Line item 24 - FURNISH & INSTALL 1.0" SCHEDULE 80 PVC CONDUIT

· Line item 25 - FURNISH & INSTALL 2.0" SCHEDULE 80 PVC CONDUIT

· Line item 26 - FURNISH & INSTALL 3.0" SCHEDULE 80 PVC CONDUIT

QUESTION #8:

Will SCDOT consider adding a cost plus item to cover items that aren’t covered or cost considerably more than the items on the contract like sidewalks, thermo, paving or items like tree removal or trimming?

SCDOT RESPONSE TO QUESTION #8:

Based on various questions received, SCDOT has developed internal provisions to cover items that are not on the bid item list or cost more than what was originally anticipated. The use of these provisions will require various levels of SCDOT approvals prior adding them to a purchase order. In addition, the price has been increased for the following line items:

· Line item 232 – CONCRETE SIDEWALK 4" UNIFORM

· Line item 233 – C&G - CONC.CURB & GUTTER (2'-0") VERT.

· Line item 235 – Concrete Median (for at-grade pass-through of raised medians)

QUESTION #9:

Will SCDOT penalize contractors for not working in some areas?

SCDOT RESPONSE TO QUESTION #9:

This is an on-call contract. Contractors may indicate they are unable or unwilling to accept work in locations no convenient to their business.

QUESTION #10:

Can we have additional line items added for differing foundation conditions? We have some areas that need to be slurry drilled and cased, this requires additional equipment, time, labor and materials. We have areas that have rock, that require additional time, labor and equipment and we have areas where we must hand dig or soft excavate large portions of due to how close we are being asked to put them against utilities. On the locations where we do have to do soft excavation many times we uncover unmarked lines and the hole must be moved. There is no pay item for that. It is happening more and more with the increase in underground utilities.

SCDOT RESPONSE TO QUESTION #10:

SCDOT has developed internal provisions to cover the contractor for unforeseen circumstances such as the examples described in your question. The use of these provisions will require various levels of SCDOT approvals prior adding them to a purchase order.

QUESTION #11:

Can SCDOT on the additional years do a blanket inflationary increase to whatever the inflation rate was for the past year? If inflation was 1.9% then raise the amount by 1.9%. If it was 8% then raise it 8%.

SCDOT RESPONSE TO QUESTION #11:

The maximum prices allowed for year 2 and year 3 have been revised on the pricing worksheet to reflect anticipated inflation.

QUESTION #12:

Can we go over the max allowance on the additional years?

SCDOT RESPONSE TO QUESTION #12:

The maximums pricing allowed for year 2 and year 3 have been increased. Pricing worksheets submitted as a part of an Offeror’s bid shall not exceed the maximum prices established. Offers which exceed line item maximums will be found to be nonresponsive and may be rejected.

QUESTION #13:

Can SCDOT limit the project to a single intersection or at least county? Instead of having 1 loop 6X6 in one county and an hour away a few more loops. The minimum Mob and Traffic would help cover the cost on that 1 loop.

SCDOT RESPONSE TO QUESTION #13:

Please see response to question 2, above.

QUESTION #14:

Would the state consider leaving the bid for on call pricing as its current state with no maximums and getting bids from vendors on a each location basis With pricing volatility still in a unsure state I think it would be more advantageous ???

SCDOT RESPONSE TO QUESTION #14:

Pricing for this solicitation will continue under the fixed price model, with line item maximums, as advertised.

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