Alt Fit Combined Synopsis Solicitation.pdf

Alteration and Fitting Services

JBSA-Lackland, TX

RFP # FA301625R6000

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

1. Solicitation number: FA301625R6000, Alteration and Fitting Services, is being issued as a

Request for Proposal (RFP) for JBSA-Lackland, Texas. These services are being acquired in accordance with FAR Part 13.5 Simplified Procedures for Certain Commercial items.

2. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-05, effective 07 Aug 2025, and DFARS Change number

01/17/2025, effective 17 Jan 2025.

3. This acquisition is set aside 100% for small business under the NAICS code 811490 – Other

Personal and Household Repair and Maintenance, Clothing repair shops, alterations only, with a size standard of $9M. A single award for a Firm-Fixed Price (FFP), Indefinite Delivery (ID), Requirements Contract will be made as a result of the evaluation of proposal(s) received.

4. The following is a list of contracts line- i t e m numbers (CLINs) and items, quantities and units of measure:

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

Alterations and Fitting Services

Phase In

03 Nov 25 – 30 Nov 25

LOT

Alterations and Fitting Services

Ordering Period 1

01 Dec 25 – 02 Nov 26

11 LOT $ $

Not To Exceed (NTE)

Repair/Replacement of

Government Property Order

Period 1

01 Dec 25 – 02 Nov 26

12 LOT $ $

Alterations and Fitting Services

Ordering Period 2

03 Nov 26 – 02 Nov 27

12 LOT $ $

Not To Exceed (NTE)

Repair/Replacement of

Government Property Order

Period 2

03 Nov 26 – 02 Nov 27

12 LOT $ $

Alterations and Fitting Services

Ordering Period 3

03 Nov 27 – 02 Nov 28

12 LOT $ $

3002 Not To Exceed (NTE) 12 LOT $ $ https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1112616

Repair/Replacement of

Government Property Order

Period 3

03 Nov 27 – 02 Nov 28

Alterations and Fitting Services

Ordering Period 4

03 Nov 28 – 02 Nov 29

12 LOT $ $

Not To Exceed (NTE)

Repair/Replacement of

Government Property Order

Period 4

03 Nov 28 – 02 Nov 29

12 LOT $ $

Alterations and Fitting Services

Ordering Period 5

03 Nov 29 – 02 Nov 30

12 LOT $ $

Not To Exceed (NTE)

Repair/Replacement of

Government Property Order

Period 5

03 Nov 29 – 02 Nov 30

12 LOT $ $

*Price shall reflect all management, tools, supplies, equipment, and labor necessary for the Alteration and

Fittings Services at JBSA-Lackland, TX.

TOTAL $

5. The place of performance will be: JBSA-Lackland, Texas.

6. The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

ADDENDUM TO FAR 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

(b) To assure timely and equitable evaluation of proposals, offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Submit proposals, to include all fill-in clauses to the office specified in this solicitation at or before the exact time specified in this solicitation.

(g) The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each proposal should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government, IAW FAR

52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the proposal. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Vendor responses to the INs will be considered in making the order selection decision. Be advised that Interchanges may also lead to

Solicitation Amendments. Contractors should read Interchanges and Amendments carefully to ensure whether revised proposals will be accepted or not as part of the Interchange or Solicitation

Amendment. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all vendors responding to this solicitation.

(h) Multiple Awards. The Government will award a single contract on an “all or none” basis;

multiple awards shall not be contemplated.

7. The provision at 52.212-2, Evaluation - Commercial Items applies to this solicitation.

ADDENDUM TO FAR 52.212-2 EVALUATION PROCEDURES

(a) Basis for Contract Award. The subject acquisition is being competed under FAR 13.5

Simplified Procedures for Certain Commercial Items, utilizing the Lowest Price Technically

Acceptable (LPTA) procedures. The Government intends to award one Firm Fixed Price

Indefinite Delivery (ID) Requirements contract for this competitive Small Business Set-Aside service acquisition. Award will be made to the technically acceptable Offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation.

Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors.

Failure to meet a requirement may result in a proposal being determined ineligible for award.

Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. It is the Government’s intent to evaluate proposals and award contracts without interchanges with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a price, and technical standpoint. However, the

Government reserves the right to conduct interchanges if the Contracting Officer (CO) later determines them to be necessary.

(b) The government intends to award one contract for this requirement. The resultant contract will have five (5) ordering periods and a phase in period (see attachment 2 Schedule of Service and attachment 1 Performance Work Statement).

(c) If any aspect of an offeror’s proposal does not meet the government’s requirements and is not considered correctable, the offer may be eliminated. The three (3) lowest priced proposals submitted timely will be evaluated for technical acceptability. If less than three (3) proposals are received, the government will evaluate all proposals submitted. The government may evaluate additional proposals if required. Only proposals rated technically acceptable are eligible to receive an award.

Evaluation CRITERIA will consist of — Price and Technical Factors.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall demonstrate the ability to provide the required services in accordance with (IAW) the attached Performance Work Statement (Attachment 1). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. General marketing documentation that does not speak to the identified Technical Factor and/or Sub-Factors, if any, may render a proposal unacceptable.

Offers must be submitted with acknowledgement of all amendments, if applicable. Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the

Government.

PART I, PRICE PROPOSAL. Offerors are required to complete / provide the information described below.

Offeror Information and Schedule: The offeror shall complete the offeror information and

Schedule / Price List (Attachment 2) and submit the attachment with their proposal. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include all attachments.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period.

There is no CLIN for this clause-related pricing. The price for that period will be determined based on the unit prices proposed for the ordering period that would directly precede the use of this clause, if used at any time during this contract. For evaluation purposes, the pricing for the last ordering period on the Schedule will be evaluated at time of award for price reasonableness.

In the event the Government requires continued performance under this clause, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will only be adjusted because of any revisions to applicable prevailing Department of Labor wage rates up to the point of executing this clause.

Price reasonableness will primarily be determined based on competition, however, other techniques to include historical pricing, current market conditions, comparison to the independent government estimate, and/or any other analysis techniques under FAR 13.106-3(a) may be used.

Upon examination of the initial offers, the contracting officer will determine if adequate price competition exists. If the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit other than cost or pricing data to support the price reasonableness.

PART II, TECHNICAL PROPOSAL. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of the

PWS and attachments. Offeror’s technical proposal must, at a minimum, address the following technical performance criteria:

Fitting and alterations-The contractor shall provide a narrative describing how it will accomplish alterations, fitting/tailoring and repairing in a timely manner with quality in accordance with the

PWS, AFI 36-2903, and Uniform Fit Guide for Fitting and Alterations standards and where standards are not available, in accordance with best industry practices. The narrative must address how the offeror will meet the following technical sub factors (1 & 2) in the RFP as well as in accordance with the PWS:

Sub Factor # 1 – Quality Control Plan

Standard: The Offeror shall provide a Quality Control Plan (QCP) with a complete written system for identifying and correcting deficiencies to include measurable metrics to identify deficiencies and the steps to be taken to correct them; as well as protocols to reduce/eliminate repeated occurrences.

The written plan shall specifically address contract requirements and at a minimum, provide the following:

i. The plan addresses how to manage daily work volume fluctuations as described in the

PWS to ensure completion of all required services by the identified completion time.

ii. The plan describes the processes used to proactively mitigate or prevent quality control deficiencies.

iii. The plan describes the processes used for Contractor identification of non-conforming services, should instances occur, and proposed corrective actions to ensure services provided conform to the requirements of the solicitation.

iv. The plan identifies metrics to track performance objectives identified in the Performance

Requirements Summary, to include same-day correction, and provide a measure of corrective actions taken to the COR monthly.

v. The plan ensures AFI 36-2903 is available to employees for ready access as well as how the offeror will document training of all personnel.

vi. The plan promotes safety at every level of the organization to include accident/incident prevention and general employee safety. Provide a comprehensive plan that also incorporates wing, base, squadron and location level actions. The plan should also recognize implementation of OSHA compliance safety actions associated with the activities performed in the area as well as safe handling/maintenance of machinery and material.

vii. The plan addresses, protects, preserves, and establishes accountability controls over

Government facility space, furniture, automated data processing equipment (ADPE), keys, and combination locks provided to the Contractor for use in performance of contract requirements.

viii. The plan, at a minimum, provides a comprehensive system of internal controls to manage

(account for, control, maintain, protect, and if necessary, replace) Government Furnished

Property (GFP) in its possession. The system shall be adequate to satisfy all requirements of FAR clause 52.245-1, Government Property.

The standard has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient plan which addresses all the elements (i. through viii.) of Sub-Factor

#1 above and meets the requirements of the PWS.

Sub Factor # 2 -- Continuation of Essential Contractor Services Plan

Standard: The Offeror shall provide a plan that, illustrates the ability to maintain essential contract requirements/ contractor services as required by DFARS Provision 252.237-7024, DFARS Clause

252.237-7023 and the remainder Clauses and Provisions (Attachment 3), in case of local or national emergency, to include but not limited to base access, unexpected loss of personnel and at a minimum, includes:

i. Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves.

ii. The time lapses associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site.

iii. The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home.

iv. Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

v. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

The standard has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient plan which addresses all the elements (i. through v.) of Sub-Factor #2 above and meets the requirements of the PWS.

Sub

Fac. #

Evaluation Criteria PWS Para.

Ref.

Acceptable Unacceptable

Quality Control Plan 1.5, 1.5.1

2 Continuation of Essential Contractor

Service Plan

Publication

DODI

3020.37

NOTE: For the proposal to be rated as acceptable, all technical evaluation criteria must be rated acceptable. If any technical evaluation criteria are rated unacceptable, the overall proposal will receive an unacceptable technical rating. Only technically acceptable proposals are eligible for the award.

8. Mandatory Registrations. Offeror(s) is(are) required to include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications – Commercial Items, with their proposal.

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision. To be eligible for award, registration with the System for Award Management (SAM) must be current.

9. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and Addendum to FAR 52.212-4.

ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

(c) Changes. Changes to the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes in the paying office, appropriation data, etc., which may be changed unilaterally by the government.

10. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (Deviation), all FAR clauses cited in the clause are applicable to the acquisition.

11. Site Visit: Interested contractors, if you plan on attending and require a base pass, please notify via email to Kailah Kraus at kailah.kraus@us.af.mil and Emily Deck Sanders at emily.deck_sanders@us.af.mil No Later Than Thursday, 21 August 2025 at 2:00PM CST., Initial questions are due back the same day and time. Please provide the following information for everyone attending the site visit.

(Full Name / Date of Birth / REAL ID Type / REAL ID Number / State of Issue)

The date of the site visit is scheduled for Wednesday, 27 August 2025 at 10:00 AM CST. (Only one site visit will be offered.) The site visit will be held BLDG # 5725, 1550 Wurtsmith STE 4, JBSA-Lackland TX 78236-5250.

Final questions are due back to the Government No Later Than Friday, 29 August 2025 at

12:00PM CST.

12. Proposal Due: No Later Than Tuesday 16 September 2025 at 2:00 PM CST. Submit your proposal via email to the CS Kailah Kraus at kailah.kraus@us.af.mil and the CO Emily Deck Sanders at emily.deck_sanders@us.af.mil. It is each contractor’s responsibility to ensure their proposal, and all data is complete and IAW the RFP. Multiple offers will not be accepted. (Note: The Government e-mail system periodically experiences delays, therefore, offerors are highly encouraged to confirm delivery and receipt of proposal). The government assumes no responsibility for late or incomplete responses to the RFP. Late responses will be processed in accordance with (IAW) 52.212-1 (f).

(The proposal shall be effective, at a minimum of 120 days)

13. NOTICE TO OFFERORS: The Government reserves the right to cancel this RFP either before or after the closing date. The Government has no obligation to reimburse any offeror for any costs related to proposal development.

Attachments:

1. Performance Work Statement (PWS)

Sub Attachments to PWS

1.1) Uniform Fit Guide (UFG) for Uniform Fitting and Alterations

1.2) Government Furnished Property Appendix

2. Schedule of Supplies/Services & Price Lists

3. Clauses and Provisions

4. Wage Determination 2015-5253 Rev 27

5. Financial Disclosure

6. Schedule of Insurance

Exhibit:

1. Quality Assurance Surveillance Plan