ALEA Generator Replacement Terms and Conditions.docx

ALEA Generator Replacement Additional Terms and Conditions

General Contractor's License:

An Alabama General Contractor's License may be required for this bid. All suppliers must attach a copy of their general contractor's license to the questionnaire of this ITB. Failure to have an Alabama general contractor's license and to provide a copy of this license may result in bid rejection. Supplier must also meet all requirements of chapter 8 of title 34 of the Code of Alabama, 1975, as amended.

***Applies to bids in excess of $100,000***

Mandatory Site Visit:

There will be a mandatory site visit for this project. Details of the meeting are in a separate document in the solicitation documents section.

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Bid Submission Instructions:

Beginning on the Alabama buys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Deadline for Questions: June 30, 2026, by 5:00 pm.

License Requirements:

Each bidder shall provide a copy of their current license from the Alabama Electrical Contractor’s Board. Failure to provide said documentation may result in the rejection of your bid.

Each bidder shall provide a copy of their current license from the Alabama Plumbers and Gas Fitters Board. Failure to provide said documentation may result in the rejection of your bid

Each bidder shall provide a copy of their current State of Alabama business license. Failure to provide said documentation may result in the rejection of your bid

Applicable Laws:

The supplier will comply with all applicable Federal and State of Alabama laws and all municipal ordinances that apply to these services.

Insurance Requirements:

Supplier must have a minimum of $2,000,000.00 liability coverage with $1,000,000.00 per occurrence and must be in effect for the contract period. Insurance certificate, or letter of intent to provide the amount of coverage from the insurance company must be submitted with the bid, or the bid may be rejected. In addition, supplier should submit with their bid proof of workman’s compensation insurance sufficient to satisfy all legal requirements of the State of Alabama. Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, must show the State of Alabama as the certificate holder.

Assignment of contract:

To assign, sublet, subcontract, or transfer any contract resulting from this solicitation, the supplier's written request must be approved by the Chief Procurement Officer.

F.O.B. Destination:

F.O.B. destination is the location where merchandise is delivered and unloaded on a receiving dock, if available, to ALEA and the change of title takes place. The supplier is liable for freight charges, risk of loss or damage to the merchandise up to the destination.

Delivery and installation:

Bid is to include all costs associated for supplier to complete the work. Work is to be completed as per the attached specifications.

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Quality of materials and labor:

Materials used that are not otherwise specified shall be new, unused, and the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.

Indemnity: Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and Subcontractors, and shall fully indemnify, defend, and save harmless the Division, Eligible Users, and the State of Alabama from all claims, losses, suits, actions, damages, and costs of every name and description arising out of Contractor’s performance of this Contract caused by any intentional act or negligence of Contractor, its agents, employees, officers, partners, or Subcontractors, without limitation; provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the sole fault of the Division, Eligible Users, or the State of Alabama. The parties agree that if there are any limitations of the Contractor’s liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property.

Requested information:

Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.