Air Vent Cleaning SOW.doc

STATEMENT OF WORK

FOR

AIR STATION CAPE COD VENT CLEANING

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GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 INTRODUCTION:

1.1.1 Coast Guard Air Station Cape Cod is comprised of three hangars (labeled Buildings 3172, 3170, and 3181) that facilitate all of the unit’s operational needs. Each hangar has permanently installed ventilation systems that circulate air throughout the buildings and their respective offices, working spaces, and duty living quarters.

1.1.2 This objective of this project is improve air quality throughout the Air Station by inspecting and cleaning the existing ventilation systems found in Buildings 3172 and 3181. Labor costs and estimates shall be based on Prevailing Wage Rate.

1.2 SCOPE: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to clean the ventilation systems at Air Station Cape Cod. Building/ duct schematics can be provided upon request. The Contractor shall identify, in writing, a recommended course of action by outlining the components and ducting systems that require cleaning and those which do not. The Contractor shall also provide an itemized estimate for cleaning services so that the scale of the project can be adjusted as necessary.

1.2.1 REQUIRED WORK: The ventilation systems shall be inspected according to local, state, and federal regulations. This list should not be considered complete. It represents the general items needed to complete the contract requirements.

a. Perform visual inspection (both externally and internally) of all diffusers, registers, and ceiling tiles around the registers and diffusers found in Buildings 3172 and 3181.

b. Surface clean all diffusers, registers, and the surrounding ceiling tiles with H.E.P.A. vacuum method.

c. Attach a vacuum to the ducts identified as strategic locations to provide maximum cleaning capabilities. It is preferred that the Contractor’s vacuum has H.E.P.A. filters or better to remove and capture 99.97% of all particles 0.3 microns and larger.

d. Using manual or mechanical brushes to dislodge dirt and debris from interior surfaces of ducts.

e. Air blow interior surfaces of ducts so that they are free of debris.

f. Re-inspect all ducts and systems upon completion of cleaning to ensure debris has been removed.

g. Upon completion of the inspection and testing, a findings report will be submitted for review. If the submitted report requires further action after USCG review, the vendor is responsible for all follow-up correction and action and shall resubmit the report to the USCG.

1.3 SITE VISITS: Bidders are strongly recommended to inspect the site where work is to be performed to satisfy them regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Arrangements for such visits shall be made by contacting the COR and any questions regarding this specification or the work shall be addressed in writing and directed to the Contracting Officer.

1.4 HOURS OF WORK: Normal working hours for the contract are 7:00 A.M. to 4:00 P.M., Monday through Friday (excluding Federal Holidays). If the Contractor desires to work other than normal duty hours, on weekends or federal holidays, he/she must request written permission from the Contracting Officer at least 36 hours in advance of such work and approval must be received prior to the requested work time. The Contractor shall coordinate the work schedule and all work with the COR. The Contractor shall not make any attempt to access any work areas without prior arrangements with the COR.

1.5 PRECONSTRUCTION CONFERENCE: Upon award of the contract and prior to starting the project, the Contractor shall attend a pre-construction conference with the Contracting Officer to ensure a complete understanding of the project. The Contractor shall pay for all expenses incurred by him in this regard. All questions shall be resolved and confirmed in writing if required.

1.6 SECURITY REQUIREMENTS: All Contractor personnel scheduled to work on JBCC shall be subject to a National Crime Information Center (NCIC) background check in order to gain access through the Base security gates. To process the NCIC background check, all Contractors shall provide the following information: name, citizenship, drivers’ license state and number, and date of birth. The NCIC form (Fig. 7) shall be filled out by the Contractor, listing all personnel that require access to JBCC; form shall be submitted to the COR for processing at least 7 calendar days prior to the date of access.

1.6.1 Contractor’s vehicles shall have a valid and current proof of insurance and vehicle registration. The drivers shall have a valid license and all passengers shall have a positive photo ID. All Contractor vehicles must enter the Base through the main gate on the Bourne side of the Base property.

1.7 REMOVAL OF CONTRACTOR EMPLOYEES: All employees of the Contractor in the performance of this contract, or any representative of the Contractor entering the worksite, shall abide by all applicable regulations and shall submit to security checks as deemed necessary. The Government reserves the right to direct the Contractor to remove any employee from the performance under this contract for misconduct or security reasons. This shall not relieve or constitute an excuse from the contract performance. Upon dismissal the employee shall render any and all identification for entry to the worksite.

1.8 SCHEDULE OF WORK: After receiving the notice to proceed, the Contractor shall submit a Schedule of Work on the Government furnished form or other form approved by the Contracting Officer. The Contractor shall not commence work under this contract without receiving a copy of the signed, approved schedule.

1.9 LABOR & DAILY LOGS: All personnel shall be skilled and have sufficient knowledge and experience necessary to perform the work assigned to them. The Contractor shall complete the Base Cape Cod daily log form at the end of each working day and deliver weekly reports to the COR. The Government will attest to its accuracy by initialing the form and providing a copy back to the Contractor.

1.10 SAFETY: The Contractor shall take all necessary precautions to meet proper safety standards and regulations of the State and Federal Codes. OSHA regulations apply to all work performed on site. In addition, the Contractor shall conform to any restrictions as may be outlined by the Base Safety Officer and Fire Department during the course of the contract. Prior to doing any welding or burning with a torch the Contractor shall obtain a “hot work” permit from the USCG FED Safety Office.

1.10.1 TEMPORARY PROTECTION: The Contractor shall provide temporary protection and take precautions as necessary to ensure that no debris, material, dust, equipment, or workers endanger the safety of government personnel and guests while in the area where work is being performed.

1.11 ON SITE SUPERVISION: The Contractor shall provide qualified supervision at all times when work is being conducted by Contractor employees or Sub-Contractor employees. Prior to commencing work, the Contractor shall submit a letter to the Contracting Officer designating an employee from his/her company as the foreman or supervisor. The supervisor shall be on site any time work is being performed. The supervisor shall be able to read, write, speak and English.

1.12 PROTECTION OF PROPERTY: The Contractor shall comply with the requirements of Paragraph 52.236-9 and 52.236-10 of the Federal Acquisition Regulation and the following: All existing grounds, fences, utilities, equipment, building components and adjacent property (including vehicles) shall be protected from any damage resulting from contract operations. Contractors will be responsible for any damage to Government property. Damaged property (done by the Contractor) shall be repaired by the Contractor, at Contractor’s expense, to meet previous existing conditions.

1.13 HAZARDOUS MATERIAL: The Contractor shall be solely responsible for any and all Contractor generated or owned hazardous materials. While performing work specific herein, if potentially hazardous materials are utilized a SDS will be submitted to the COR prior to its use. If hazardous materials are encountered, the Contractor shall notify the COR immediately. The Contractor’s responsibility for handling hazardous material is incidental to work performed, i.e., the Contractor shall handle, remove, and properly dispose of only those hazardous materials necessary to complete the contract work.

1.13.1 Any commercial adhesives, sealants, adhesive primers, sealant primers, and associated surface preparation and cleanup solvents in containers greater than a net volume of 16 fluid ounces, or a net weight of one pound shall not exceed volatile organic compounds (VOC) limits as established in the Massachusetts Department of Environmental Protection promulgated Adhesives and Sealants regulations, 310 CMR 7.18(30)."

1.13.2 If asbestos is detected or presumed the work shall be immediately stopped and the COR shall be notified.

1.13.1 All wastewater and liquid discharge associated with this work shall be contained and disposed of in accordance with Federal and MA environmental regulations. Cleaning and maintenance of the Contractor's and Sub-Contractor's equipment shall not be conducted on Joint Base Cape Cod property.

1.14 DISPOSAL OF REMOVED MATERIALS: Dumpsters placed on site require a permit. Permits are obtained from the USCG FED Safety Office. All material removed by the Contractor that is not indicated to be salvaged by the Government shall become the property of the Contractor. This material shall be disposed of legally off of Joint Base Cape Cod property. The Contractor shall not cause, suffer, or permit the handling, transportation, or storage of any material in a manner which results, or may result in emissions that cause or contribute to a condition of air pollution, any debris which could create air-borne dust must be shipped in a closed container or wet down and securely tarped over. The Contractor is responsible to comply with all applicable federal, state and local environmental and disposal regulations. The Contractor shall submit to the COR the following:

1.14.1 Bill of lading for all disposed materials.

1.14.2 Copy of landfill receipts.

1.14.3 Recyclers operating permit.

1.14.4 Hazardous Waste Manifest initial and returned copy. The Generator’s signature on the Hazardous Waste Manifest must be obtained from an authorized member of the Base Cape Cod’s Environmental Health and Safety Division in accordance with 40 CFR 264 and 310 CMR 30.

1.15 SUBMITTAL DESCRIPTION: Samples, catalog cuts, shop drawings, and other information shall be submitted by the Contractor as required by the list of submittals on the Submittal Register Form(s) which is included in this specification. No other forms shall be used or will be accepted by the COR

1.15.1 The Contractor shall submit a list of all hazardous materials with safety data sheets (SDS) to the COR for approval prior to work commencement on this project. Storage of hazardous materials will not be permitted on Joint Base Cape Cod property. All excess hazardous materials shall be legally disposed of off Base Cape Cod property prior to closing this contract.

1.15.2 The Contractor shall submit a list of all trade licenses.

1.15.3 All materials used by the Contractor shall comply with VOC Emission limits for use in the Commonwealth of Massachusetts (310 CMR 7.00). Cleaning and maintenance of the Contractor's and Sub-Contractor's equipment shall not be conducted on Joint Base Cape Cod property.

1.15.4 The Contractor shall ensure that adequate protective measures are taken to minimize personnel exposure to harmful substances. If protective measures are required, the Contractor shall include them in a Safety Plan and they shall be reviewed by the Contracting Officer prior to the start of any contract work involving use of the harmful substance. The Safety Plan shall include the results of the Asbestos Survey if applicable.

1.16 RESTORATION AND CLEAN-UP: All areas disturbed by construction shall be restored to match the condition and material that existed prior to the start of work. The Contractor shall keep the work areas clean of trash and debris at all times. The Contractor shall not allow trash or debris to blow from the work area.

1.17 GOVERNMENT INSPECTION: The Contractor shall keep the COR informed of contract operations and plans so that they may arrange to be present at the various times that work is being performed.

1.18 PERFORMANCE PERIOD: All work under this contract including site cleanup, punch list, acceptance by the COR and required submittals shall be completed within (45) calendar days of issuance of the Notice to Proceed (NTP) by the Contracting Officer unless stated otherwise.

1.19 WARRANTY: In addition to any other warranties set out elsewhere, the Contractor shall warrant that the work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material, or design furnished or workmanship performed by the Contractor or any of his Sub-Contractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the work.