AIANSSP 2025-2030 RFA.pdf

RFA S-58100-00016937 – AIANSSP 2025-2030 Grant

ODE RFA, updated 20210119 Page 1 of 18

STATE OF OREGON

COVER PAGE

OREGON DEPARTMENT OF EDUCATION

AMERICAN INDIAN/ALASKA NATIVE STUDENT SUCCESS

PLAN (“AIANSSP”) 2025-2030 GRANT

Request for Grant Applications (“RFA”)

OREGONBUYS NOTICE # S-58100-00016937

Date of Issue: May 15, 2026

Closing Date and Time: June 17, 2026, 3:00 p.m. PT

Single Point of Contact (SPC): Lena Baisden-Cleave, Senior Contracting Officer

Address: 255 Capitol Street NE

City, State, Zip: Salem, OR 97310

Phone: (971) 208-0266

E-mail: lena.baisden-cleave@ode.oregon.gov

In compliance with the Americans with Disabilities Act of 1990, this RFA may be made available in alternate formats such as Braille, large print, audiotape, oral presentation, or computer disk. To request an alternate format, call the Oregon Department of Education at (503) 947-5600.

ODE RFA, updated 20210119 Page 2 of 18

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 PURPOSE

1.2 GRANT AMOUNT AND DURATION

1.3 ELIGIBILITY

1.4 SCHEDULE

1.5 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY AND SCOPE

2.1 AUTHORITY

2.2 DEFINITION OF TERMS

2.3 OVERVIEW

2.4 SCOPE OF ACTIVITIES

SECTION 3: PROCESS AND REQUIREMENTS

3.1 GRANT PROCESS

3.2 APPLICATION REQUIREMENTS

SECTION 4: EVALUATION

4.1 RESPONSIVENESS DETERMINATION

4.2 EVALUATION CRITERIA

4.3 POINT AND SCORE CALCULATIONS

4.4 RANKING OF APPLICANTS

4.5 NEXT STEP DETERMINATION

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.2 SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

5.3 GRANT NEGOTIATION

SECTION 6: ADDITIONAL INFORMATION

6.1 GOVERNING LAWS AND REGULATIONS

6.2 OWNERSHIP/ PERMISSION TO USE MATERIALS

6.3 CANCELLATION OF RFA; REJECTION OF APPLICATIONS; NO DAMAGES

6.4 COST OF SUBMITTING AN APPLICATION

SECTION 7: LIST OF ATTACHMENTS

ATTACHMENT A: SAMPLE GRANT – NON-CONSORTIUM

ATTACHMENT B: SAMPLE GRANT – CONSORTIUM

ATTACHMENT C: SAMPLE GRANT – TRIBAL

ATTACHMENT D: FILLABLE APPLICATION FORM

ATTACHMENT E: AIANSSP 2025-2030

ODE RFA, updated 20210119 Page 3 of 18

SECTION 1: GENERAL INFORMATION

1.1 PURPOSE

The State of Oregon, acting by and through its Department of Education, (“Agency”), is issuing this Request for Grant Applications (“RFA”) for on behalf of its Office of Indian Education (“OIE”) to provide funding for the implementation of the American Indian/Alaska Native Student Success Plan (“AIANSSP”) 2025-2030.

The AIANSSP 2025-2030 Grants are being made available to Oregon Tribes, Community-Based Organizations (“CBOs”), Early Learning Hubs, Early Learning Providers, School Districts, Post- Secondary Institutions of Education, Culturally Specific Organizations or a Consortium thereof, to address the Goals and Objectives in the AIANSSP 2025-2030 (Attachment E).

The goal of these grants is to support efforts utilizing the strategies outlined in the AIANSSP 2025-2030 to address issues such as attendance; chronic absenteeism; and early childhood to elementary, middle to high school, and high school to post-secondary transitions. These grants shall also include a variety of supports for the involvement of parents and communities across the state in order to assist students to develop a range of knowledge, skills, abilities, and dispositions that will lead to successful student outcomes in educational achievement.

Additional details are included in the Scope of Activities section.

1.2 GRANT AMOUNT AND DURATION

Agency anticipates the award of 10 Grant Agreements (each a “Grant”) from this RFA. The initial term of each Grant is anticipated to be 1 year. The amount of each Grant is anticipated to be $144,000.00.

1.3 ELIGIBILITY

To be eligible for a Grant under this RFA, Applicants must meet the following criteria:

• A Community-Based Organization as defined in Section 2.2 of this RFA;

• An Early Learning Hub as defined in ORS 417.827, OAR 414-900-0010 and ORS 417.829;

• An Early Learning Provider as defined in Section 2.2 of this RFA;

• An Oregon Public School District organized under ORS 332;

• An Education Service District (“ESD”) organized under ORS 334;

• A Tribal Government organized under ORS 190;

• A Post-Secondary Institutions of Education institution as defined in Section 2.2 of this RFA;

• A Culturally Specific Organization as defined in Section 1.2 of this RFA; or

• A Consortium of the above entities as defined according to OAR 581-017-0350; and

• Demonstrate capacity to serve a minimum of ten Plan Students as defined in Section 2.2 of this RFA in alignment with Section 2.3.3 Grant Goals of this RFA.

ODE RFA, updated 20210119 Page 4 of 18

1.3.1 CONSORTIUM GUIDELINES

If an Applicant submits an Application as a Consortium Lead to act as fiscal agent on behalf of its Consortium members, the Consortium must:

• Include a Tribe or a Culturally Specific Organization for Plan Students.

Additionally, the Consortium Lead Applicant:

• Must submit documentation of authorization (email, letter, etc.) from each Consortium member that consents to their membership in the Consortium, and

• May not submit another Application.

1.4 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Event Date Time

Pre-Application conference May 21, 2026 3:00 PM

Questions/ requests for clarification due May 29, 2026 3:00 PM

Answers to questions/ requests for clarification issued (approximate)

June 5, 2026

Closing (Applications due) June 17, 2026 3:00 PM

Issuance of notice of award (approximate) July, 2026

1.5 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFA is identified on the Cover Page, along with the SPC’s contact information.

Applicants must direct all communications related to any provision of the RFA, whether the technical requirements of the RFA, Grant requirements, the RFA process, or any other provision only to the SPC.

SECTION 2: AUTHORITY AND SCOPE

2.1 AUTHORITY

Agency is issuing this RFA pursuant to its authority under House Bill (“HB”) 3427, Oregon Revised Statutes (“ORS”) 329.843 and Oregon Administrative Rules (“OAR”) 581-017-0675 to 581-017-0690.

2.2 DEFINITION OF TERMS

For the purposes of this RFA, capitalized words will refer to the following definitions:

ODE RFA, updated 20210119 Page 5 of 18

2.2.1 General Definitions

• “Amendment” means an addition to, deletion from, a material change in, or general interest explanation of this RFA.

• “Applicant” means an entity who submits an Application in response to this

RFA.

• “Application” means a written response to this RFA.

• “Closing” means the date and time specified in this RFA as the deadline for submitting Applications.

• “Evaluation Committee” means the group of people who will evaluate and score Applications submitted in response to this RFA.

• “State” means the state of Oregon.

2.2.2 Project Specific Definitions

• “Achievement gap” means the research-based gap in achievement that often exists between students who are economically disadvantaged, students learning English as a second language and students who are African American, Hispanic or Native American and their peers.

• “Action Plan Activities” are defined as a range of services, events, or actions taken to carry out the Action Plan in a manner that aligns with the Action Plan's stated AIANSSP 2025-2030 Goals and Objectives. The five stated Goals and accompanying Objectives listed within the AIANSSP 2025-2030 support youth, families, and educators to improve educational and social emotional outcomes for Oregon students.

• “American Indian/Alaska Native Student (AI/AN Student)” or “Plan Student” means a student enrolled in early childhood through Post-Secondary Institution of Education who is an American Indian/Alaska Native and has experienced disproportionate results in education due to historical practices, as identified by the State Board of Education by rule.

• “American Indian/Alaska Native Student Success Grant” is the AIANSSP 2025- 2030 Grant established in ORS 329.843.

• “American Indian/Alaska Native Student Success Plan (AIANSSP) 2025-2030” is a comprehensive plan developed by Native education leaders in Oregon that the Agency adopted to support Plan Students, as established in ORS 329.843.

• “Community-Based Organization” means a nonprofit organization that is representative of a community or significant segments of a community, which is located within or in close proximity to the community it serves. This includes

ODE RFA, updated 20210119 Page 6 of 18

Culturally Specific Organizations that have an expressed mission of providing services to specific populations within a community.

• “Community Voice” means members representing the community served by a project, including students, are involved in co-constructing project designs, implementation, and/or providing strategic guidance in final decision-making.

• “Culturally responsive” means the implicit use of cultural knowledge, prior experiences, frames of reference, and performance styles of diverse students to make learning more appropriate and effective for them.

• “Culturally Specific Organization” means a local organization that serves a particular community and is primarily staffed and led by members of that community; these organizations demonstrate intimate knowledge of lived experience of the community, according to OAR 414-575-0005(4).

• “Early Learning Provider” means an individual or entity certified or registered by the Department of Early Learning and Care (“DELC”) to provide care, education, and supervision for children from birth to school age. This includes licensed Certified Family Child Care Homes, Certified Centers, School-Age Centers, and Registered Family Homes, as well as approved Preschool Promise or Early Intervention providers.

• “Native” refers to Oregon students who are enrolled members of federally recognized Tribes, descendants of federally recognized Tribes, American Indian, Alaska Native, Native American, AI/AN and AI/AN Plus, students who self-identify as Native American, or as descendants of Native Americans/American Indians with connections to one or more cultural groups.

• “Non-profit organization” means an organization established as a nonprofit organization under the laws of Oregon and qualifies as an exempt organization under section 501(c)(3) or a social welfare organization under 501(c)(4) of the Internal Revenue Code as defined in ORS 314.011.

• "Partnership” is a relationship among the Applicant and one or more other organizations who are directly and continuously involved in the development and implementation of the proposed Action Plan in a Consortium relationship.

One organization is designated as the Applicant and Consortium Lead.

Additional Partners are designed as Consortium members and provide consent of their participation in the Consortium to the Consortium Lead for the application submission. All Partners are actively engaged in or play a significant role in the partnership’s decision-making and engagement with communities.

• “Plan Student” means an American Indian/Alaska Native Student (“AI/AN or AI/AN Plus Student”) enrolled in early childhood through Post-Secondary Education who is an American Indian/Alaska Native and has experienced disproportionate results in education due to historical practices, as identified by the State Board of Education by rule. The term Plan Students includes the full diversity of Plan Student identities, including AI/AN multiracial and AI/AN

ODE RFA, updated 20210119 Page 7 of 18

Hispanic/Latino-identifying students, also collectively referred to as AI/AN Plus.

• “Post-Secondary Institution of Education” means a public university listed in ORS 352.002, a community college operated under ORS 341 or an Oregon-based, generally accredited, private institution of higher education.

• “Tribe(s)” means a federally recognized tribal government in Oregon; the Burns Paiute Tribe, the Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians, Cow Creek Band of Umpqua Tribe of Indians, the Confederated Tribes of Grand Ronde, the Confederated Tribes of Siletz Indians, the Confederated Tribes of the Umatilla Indian Reservation, the Confederated Tribes of Warm Springs, the Coquille Indian Tribe, or the Klamath Tribes.

2.3 OVERVIEW

2.3.1 OFFICE OF INDIAN EDUCATION

The state we now call Oregon has been the homeland of diverse Native peoples since time immemorial. Their descendants, and Native people from throughout the United States, continue to live and thrive here. Developing an understanding of the diverse lifeways of today’s Native people and the legacy of our nation’s growth offers all people the opportunity to develop a shared future.

Historically, American Indian/Alaska Native Education has been, and continues to be, a rocky path. Many factors contribute to the academic achievement gap that exists between Plan Students and their peers. Whether Plan Students are dropping out, being pushed out, or stepping out, the result is the same, low employment rates, depressed economic development in Indian Country, separatism, and poverty.

The Agency promotes active Tribal communication through the Indian Education Advisor to the Deputy Superintendent. Executive Order 96-30 was issued by the Governor of the State of Oregon in 1996; it established State Government-to-Government Relations with the nine federally recognized Tribes in Oregon. The purpose of the formal relationship was to improve services and develop avenues for consultation. Under EO 96-30, the Government-to-Government Education Cluster was established.

Part C Title VI of Every Student Succeeds Act of 2015 details the national expectations to provide a quality education for all Plan Students. There are federal grant programs to 1) support the efforts of local educational agencies to meet the culturally related educational needs of Plan Students so such students can meet academic standards; 2) ensure that students gain knowledge and understanding of Native communities, languages, Tribal histories, traditions and cultures; and 3) to ensure that school staff who serve Plan Students have the ability to provide culturally appropriate and effective instruction.

2.3.2 BACKGROUND

Today, the Native population is about 1.4% of the total population in Oregon. Plan Students are potentially in every classroom and every district. Oregon is a national leader in adopting a comprehensive plan developed by Native education leaders.

In May 2025, the OIE, in partnership with the Office of Research, Assessment, Data, Accountability, released the 2023-24 American Indian/Alaska Native Students in Oregon: A Review of Key Indicators report. This report provides a comprehensive and inclusive

ODE RFA, updated 20210119 Page 8 of 18 overview of Plan Students’ educational experiences and outcomes statewide, while honoring the full diversity of Plan Student identities, including AI/AN Plus Students. This report provides in-depth information regarding the challenges faced by Plan Students in Oregon, sharing the obstacles Oregon Native students experience in their effort to achieve student success. This information may help provide additional perspective to Applicants in providing depth to the need to address the Goals and Objectives within the AIANSSP 2025- 2030.

2.3.3 GOALS

The AIANSSP 2025-2030 uses a framework of five Goals and associated Objectives to organize the strategies and activities embedded within. These include championing Tribal languages, addressing inequity in Native student data, pursuing Native excellence, cultivating holistic systems of support, and centering Culturally Responsive approaches. The purpose of the Grant is to provide funds to Applicants that document an understanding of the unique needs of Plan Students, and who have the potential to become exemplary programs that create collaborative practices relating to strategies outlined in the AIANSSP 2025-2030.

See Attachment E for the full details of the AIANSSP 2025-2030 Goals and related Objectives associated with each Goal that Grantees must achieve to support Plan Students.

2.4 SCOPE OF ACTIVITIES

The programs and services provided under the grant will address one of the five AIANSSP 2025-2030 Goals and one of the Goal’s associated Objectives included in the AIANSSP 2025- 2030 and ORS 329.843.

Applicants will submit proposed Action Plan Activities that will meet an AIANSSP 2025-2030 Goal and an Objective through a variety of activities which may vary in breadth and depth, but the overall offering should be designed to have a lasting impact on Plan Students’ skills and competencies at overcoming or removing barriers to Plan Students' academic and social emotional achievement.

This grant specifically supports five main Goals (Applicants shall select only one Goal on Application):

• Goal 1: Champion Tribal Languages

• Goal 2: Address Inequity in Native Student Data

• Goal 3: Pursue Native Excellence

• Goal 4: Cultivate Holistic Systems of Support

• Goal 5: Center Native Student Voices

The AIANSSP 2025-2030 related Objectives to the five main Goals can be found on the Resource tab of Attachment D Fillable Application.

ODE RFA, updated 20210119 Page 9 of 18

SECTION 3: PROCESS AND REQUIREMENTS

3.1 GRANT PROCESS

3.1.1 Public Notice

The RFA, including all Addenda and attachments, are published in the State of Oregon’s electronic procurement system OregonBuys at https://oregonbuys.gov/. Applicants are encouraged to register for an OregonBuys account to receive notifications of possible future business opportunities with the State of Oregon. Documents will not be mailed to prospective Applicants.

3.1.2 Questions/ Requests for Clarification

All inquiries, whether relating to the RFA process, administration, deadline, or method of award, or to the intent or technical aspects of the RFA must:

• Be submitted through the Q&A Smartsheet Form [https://app.smartsheet.com/b/form/019e1d48c28771d6a33321840d5c303 a];

• Identify Applicant’s name and contact information;

• Refer to the specific area of the RFA being questioned (e.g., page, section, paragraph number, etc.); and

• Be received by the due date and time for questions/ requests for clarification identified in the Schedule in Section 1.4.

3.1.3 Pre-Application Conference

A Pre-Application Conference will be held at the date and time listed in the Schedule in Section 1.4. Prospective Applicants’ participation in this conference is highly encouraged but not mandatory.

The purpose of the Pre-Application Conference is to:

• Provide an additional description of the project;

• Explain the RFA process; and

• Answer any questions Applicants may have related to the project or the process.

Statements made at the Pre-Application Conference are not binding upon Agency.

Applicants may be asked to submit questions in writing.

Questions and answers will be posted to OregonBuys.

3.1.3.1 Attendance at Pre-Application Conference

The Pre-Application Conference will be held as a webinar at the date and time in Section

1.4 Schedule.

Registration Link

[https://www.zoomgov.com/meeting/register/hR6NOiJJQYeYBw8MGUJh1g] https://oregonbuys.gov/ https://app.smartsheet.com/b/form/019e1d48c28771d6a33321840d5c303a https://www.zoomgov.com/meeting/register/hR6NOiJJQYeYBw8MGUJh1g

ODE RFA, updated 20210119 Page 10 of 18

The webinar will be recorded and made available through an amendment to this RFA in OregonBuys.

3.1.4 Application Due Date

Applications and all required submittal items must be received by the SPC on or before Closing. Applications received after Closing will not be accepted. All Application modifications or withdrawals must be completed prior to Closing.

Applications received after Closing are considered LATE and will NOT be accepted for evaluation. Late Applications will be returned to the respective Applicant or destroyed.

3.1.5 Application Submission

Applicant is solely responsible for ensuring its Application is received by the SPC via the Application Smartsheet Form [https://app.smartsheet.com/b/form/019de552bfe97626bfe50ec0f76e1e35] in accordance with the RFA requirements before Closing. Agency is not responsible for any delays by transmission errors or delays or mistaken delivery. Responses submitted by any means not authorized may be rejected.

3.1.6 Modification or Withdrawal of Applications

Any Applicant who wishes to modify or withdraw an Application already received by Agency must do so prior to Closing. Applicant must submit its modification or request to withdraw to the SPC using one of the manners listed in the Application Submission section.

Modifications must denote the specific change(s) to the Application submission. All requests must reference the RFA number.

3.1.7 Application Rejection

Agency may reject an Application for any of the following reasons:

• Applicant fails to substantially comply with all prescribed RFA procedures and requirements;

• Applicant makes any contact regarding this RFA with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or initiates inappropriate contact with the SPC;

• Applicant attempts to inappropriately influence a member of the Evaluation Committee; or

• Application is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFA or Addenda.

3.2 APPLICATION REQUIREMENTS

Application must address each of the items listed in this section and all other requirements set forth in this RFA. Applicant must describe how activities will be completed. An Application that merely offers to fulfill the project will be considered non-responsive to this RFA and will not be considered further.

https://app.smartsheet.com/b/form/019de552bfe97626bfe50ec0f76e1e35 https://app.smartsheet.com/b/form/019de552bfe97626bfe50ec0f76e1e35

ODE RFA, updated 20210119 Page 11 of 18

3.2.1 Fillable Application Form – Attachment D

Applicant must complete the application form provided in Attachment D and an authorized representative must submit the application. Applicant should use definitive verbs in their narrative to describe what Applicant “will” do rather than aspirational verbs such as “hopes”, “expects”, “intends”, “plans”, or similar verbs that do not express a firm commitment to undertake a specific action.

If Applicant chooses to apply as a Consortium, Applicant must additionally meet the requirements of Section 1.3.1 Consortium Guidelines of this RFA.

All Applications are public record and are subject to public inspection after Agency issues the notice of award.

SECTION 4: EVALUATION

4.1 RESPONSIVENESS DETERMINATION

Applications received prior to Closing will be reviewed for responsiveness to all RFA requirements. If the Application is unclear, the SPC may request clarification from Applicant.

However, clarifications may not be used to rehabilitate a non-responsive Application. If the SPC finds the Application non-responsive, the Application may be rejected, however, Agency may waive minor mistakes in its sole discretion.

4.2 EVALUATION CRITERIA

Responsive Applications meeting the requirements outlined in Section 3.2 Application Requirements will be evaluated by an Evaluation Committee.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of Applications. A response to a clarification request must be to clarify or explain portions of the already submitted Application and may not contain new information not included in the original Application.

SCORE EXPLANATION

50 out of 50 available points

OUTSTANDING – Application meets all requirements and Applicant demonstrates in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. Applicant provides insight into its expertise, knowledge, and understanding of the subject matter.

34-49 out of 50 available

VERY GOOD – Application provides useful information, while showing Applicant’s experience and knowledge of the subject matter and project.

Applicant demonstrates above average knowledge and ability with no apparent deficiencies noted.

18-33 out of 50 available points

ADEQUATE – Application meets all requirements in an adequate manner.

Applicant demonstrates an ability to comply with guidelines, parameters, and requirements, but does not put forth additional information.

ODE RFA, updated 20210119 Page 12 of 18

1-17 out of 50 available

FAIR – Application meets some requirements, but Applicant does not demonstrate sufficient knowledge of the subject matter.

0 POOR – Application is unacceptable and does not meet the requirements set forth in the RFA. Applicant does not demonstrate knowledge of the subject matter.

4.2.1 Fillable Application Form – Attachment D (400 Total Available Points)

Fillable Application Form (Attachment D) will be evaluated by the Evaluation Committee according to the following criteria:

4.2.1.1 Evaluation Item 1: Action Plan and Community (150 Available Points)

• 1.1 Action Plan Description (50 Available Points) How well does the Applicant describe the proposed Action Plan and how it will meet the AIANSSP 2025- 2030 Goal and Objective?

• 1.2 Community Description (50 Available Points) How well does the Applicant describe which community or communities they intend to serve through their proposed Action Plan? Does their answer include the cultural, ethnic and linguistic identities of the community or communities they intend to serve; a description of the communities served (e.g. family or Elder engagement;

community-wide events, etc.); and all grade levels served (Kindergarten only;

K-3, etc.)?

• 1.3 Community Voice Description (50 Available Points) How well does the Applicant describe how their organization will work with, listen to, and otherwise includes Plan Students, families, and community members in project design, implementation, and decision making. How well does their response reflect consideration of the definition of Community Voice defined in Section

2.2.2. of the RFA and address existing staff, community Partnerships or cultural expertise that will support the success of this proposed Action Plan? How well does their response include how they will address communication or participation barriers to ensure authentic engagement opportunities for Plan Students and community members?

4.2.1.2 Evaluation Item 2: Service Area, Equity & Student Identity (100 Available Points)

• 2.1 Service Area Needs (50 Available Points) How well does the Applicant include data (quantitative or qualitative, such as data from local districts, national, listening sessions, surveys, or research studies) to illustrate community needs? How well does the Applicant describe the needs of Plan Students in their community, including existing programs or services for Plan

ODE RFA, updated 20210119 Page 13 of 18

Students in their community and how their proposed Action Plan will address gaps in service?

• 2.2 Plan Student Identities (50 Available Points) How well does the Applicant describe how their proposed Action Plan serves the needs of Plan Students with intersecting identities (e.g., race, ethnicity, gender identity, sexual orientation, disability, national origin, religion)? How well does the Applicant include specific intersecting Plan Student identities and strategies from their proposed Action Plan to support their claim?

4.2.1.3 Evaluation Item 3: Budget Form & Narratives (100 Available Points)

• 3.1 Budget Narrative 1 (50 Available Points) How well does the Applicant describe in detail how each proposed expenditure on the Budget Form is in line with the Action Plan proposed? How well does the Applicant specifically address how the activities within their Action Plan are aligned to the selected AIANSSP 2025-2030 Goal and Objective?

• 3.2 Budget Narrative 2 (50 Available Points) How well does the Applicant identify the roles and responsibilities of staff who represent the Staffing category on the Budget Form?

4.2.1.4 Evaluation Item 4: Assessment Plan (50 Available Points)

• 4.1 Assessment Plan (50 Available Points) How well does the Applicant describe what assessment tools will be used to monitor progress toward their AIANSSP 2025-2030 Goal and Objective? How well does the Applicant include what data will be collected to determine whether all activities within their Action Plan have been met? How well does the Applicant specifically address how they plan to analyze and disseminate Action Plan outcomes with Plan Students and the community?

4.3 BONUS POINTS EVALUATION

The SPC will conduct the bonus points evaluation for up to 50 available points.

The SPC will add bonus points according to the following table based upon what the Applicant selects in Attachment D Fillable Application, 5.1 Plan Students Served:

Plan Students Served Bonus Points Awarded

11-20 Plan Students 15 Bonus Points

21-50 Plan Students 25 Bonus Points

51-100 Plan Students 35 Bonus Points

ODE RFA, updated 20210119 Page 14 of 18

101+ Plan Students 50 Bonus Points

4.3.1 BONUS POINTS FOR CONSORTIUM APPLICANTS

A Consortium Applicant may combine Plan Students Served among all the Consortium members for a total count of Plan Students Served.

For example, if the Consortium Lead Applicant would serve 12 Plan Students and a Consortium Member would serve 10 Plan Students, together they would serve 22 Plan Students and could select the “21-50 Plan Students” tier on Attachment D Fillable Application, 1.1 Plan Students Served.

4.4 POINT AND SCORE CALCULATIONS

Scores are the values assigned by each evaluator.

Points are the total possible values for each section as listed in the table below.

The SPC will average all scores for each evaluation criterion.

Points possible are as follows:

SECTION

REFERENCE

EVALUATION CRITERIA POINTS

POSSIBLE:

4.2.1.1 Evaluation Item 1: Action Plan and Community (150 Available Points)

1.1 Action Plan Description 50

1.2 Community Description 50

1.3 Community Voice Description 50

4.2.1.2 Evaluation Item 2: Service Area, Equity & Student Identity (100 Available Points)

2.1 Service Area Needs 50

2.2 Plan Student Identities 50

4.2.1.3 Evaluation Item 3: Budget Narrative (100 Available Points)

3.1 Budget Narrative 1 50

ODE RFA, updated 20210119 Page 15 of 18

3.2 Budget Narrative 2 50

4.2.1.4 Evaluation Item 4: Assessment Plan (50 Available Points)

4.1 Assessment Plan 50

SUBTOTAL POINTS POSSIBLE: 400

ADDITIONAL BONUS POINTS, IF APPLICABLE: 50

GRAND TOTAL POINTS POSSIBLE: 450

4.5 RANKING OF APPLICANTS

The SPC will total the points for each Application. SPC will determine rank order for each respective Application, with the highest point total receiving the highest rank, and successive rank order determined by the next highest point total.

4.6 NEXT STEP DETERMINATION

4.6.1 ADDITIONAL ROUNDS

If Agency elects to conduct additional evaluation rounds, Agency will provide written notice to all Applicants describing the next step. At any time, Agency may dispense with the selected additional round and: (1) issue an award to the 10 highest ranking Applicants; (2) elect to conduct an additional round of competition; or (3) cancel the RFA.

4.6.2 TIEBREAKERS

If the Agency receives Applications that are identical in quality and score, the Agency may, in its sole discretion, determine whether and how to award one or more Grants.

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.1.1 Award Consideration

Agency, if it awards a Grant, will award a Grant to the 10 highest ranking Applicant(s) based upon the scoring methodology and process described in the Evaluation section. Agency may award less than the full scope described in this RFA.

AGENCY RESERVES THE RIGHT TO NOT SELECT ANY OR ALL APPLICANTS UNDER

THIS RFA IF AGENCY DETERMINES IN ITS SOLE DISCRETION THAT A SELECTION

SHOULD NOT BE MADE.

5.1.2 Notice of Award

Agency will notify all Applicants in writing that Agency is awarding a Grant to the selected Applicant(s) subject to successful negotiation of any negotiable provisions.

ODE RFA, updated 20210119 Page 16 of 18

5.2 SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

5.2.1 Business Registry

If selected for award, Applicant must be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Grant. The selected Applicant must submit a current Oregon Secretary of State Business Registry number or an explanation if not applicable.

All corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules: http://www.filinginoregon.com/index.htm.

5.2.2 Insurance

Prior to execution of a Grant, the apparent successful Applicant must secure and demonstrate to Agency proof of insurance coverage meeting the requirements identified in the RFA or as otherwise negotiated.

Failure to demonstrate coverage may result in Agency terminating negotiations and commencing negotiations with the next highest ranking Applicant. Applicant is encouraged to consult its insurance agent about the insurance requirements contained in Insurance Requirements (Exhibit B of Attachment A) prior to Application submission.

For informational purposes, Oregon Department of Administrative Services Risk Management maintains a Commercial Insurance Agency Resource List. The list can be found at the following website: https://www.oregon.gov/das/risk/pages/index.aspx under Contracts and Risk Assessment.

5.2.3 Taxpayer Identification Number

The apparent successful Applicant must provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form. Agency will not disburse any Grant funds until Agency has a properly completed W-9.

5.3 GRANT NEGOTIATION

By submitting an Application, Applicant agrees to comply with the requirements of the RFA, including the terms and conditions of the Sample Grant (Attachment A, Attachment B, or Attachment C, as applicable), with the exception of those terms reserved for negotiation. Terms and conditions for additional agreement types or entity types may vary, if Agency determines in its sole discretion. Applicant must review the attached Sample Grant and note exceptions.

Unless Applicant notes exceptions in its Application, Agency intends to enter into a Grant with the successful Applicant substantially in the form set forth in the Sample Grant. It may be possible to negotiate some provisions of the final Grant; however, many provisions cannot be changed. Applicant is cautioned that Agency believes modifications to the standard provisions constitute increased risk and increased cost to the State. Therefore, Agency may consider the scope of requested exceptions in the evaluation of Applications.

Any Application that is conditioned upon Agency’s acceptance of any other terms and conditions may be rejected. Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.

http://www.filinginoregon.com/index.htm https://www.oregon.gov/das/Risk/Documents/Commercial_Insurance_Agency_Resource_List.pdf https://www.oregon.gov/das/risk/pages/index.aspx http://www.irs.gov/pub/irs-pdf/fw9.pdf

ODE RFA, updated 20210119 Page 17 of 18

In the event the parties have not reached mutually agreeable terms within 30 calendar days, Agency may terminate negotiations and commence negotiations with the next highest-ranking Applicant.

SECTION 6: ADDITIONAL INFORMATION

6.1 GOVERNING LAWS AND REGULATIONS

This RFA is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFA, evaluation, or award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States, or otherwise, to or from any claim or from the jurisdiction of any court.

6.2 OWNERSHIP/ PERMISSION TO USE MATERIALS

All Applications submitted in response to this RFA become the property of Agency. By submitting an Application in response to this RFA, Applicant grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Application solely for the purpose of evaluating the Application, negotiating a Grant, if awarded to Applicant, or as otherwise needed to administer the RFA process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478).

6.3 CANCELLATION OF RFA; REJECTION OF APPLICATIONS; NO DAMAGES

Agency may reject any or all Applications in whole or in part, or may cancel this RFA at any time when the rejection or cancellation is in the best interest of the State or Agency, as determined by Agency. Neither the State nor Agency is liable to any Applicant for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFA, award, or rejection of any Application.

6.4 COST OF SUBMITTING AN APPLICATION

Applicant must pay all the costs in submitting its Application, including, but not limited to, the costs to prepare and submit the Application, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.

SECTION 7: LIST OF ATTACHMENTS

ATTACHMENT A: SAMPLE GRANT – NON-CONSORTIUM

ATTACHMENT B: SAMPLE GRANT – CONSORTIUM

ATTACHMENT C: SAMPLE GRANT – TRIBAL

ATTACHMENT D: FILLABLE APPLICATION FORM

ODE RFA, updated 20210119 Page 18 of 18

ATTACHMENT E: AIANSSP 2025-2030