AHEC-26910-B_AD 253 Server Room AFB_FINAL.pdf

OSA-AFB-1 pg. 1

REV 7/2025

ADVERTISEMENT FOR BIDS

Design / Bid / Build State of Colorado

Auraria Higher Education Center

Notice Number: AHEC-26910-B Project Number: P1003887 Project Title: Administration Building (AD) 253 Server Room Upgrades Estimated Project Cost: $370,369.00

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4. The respondent has reviewed Appendix D and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and the General Conditions of the Contractor’s Design/Bid/Build Agreement (SC-6.23) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

OSA-AFB-1 pg. 2

6. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

PROJECT OVERVIEW

The Auraria Higher Education Center (AHEC) is requesting bids from an HVAC Contractor (with an electrical subcontractor) to conduct upgrades to an existing IT server room. This includes the demolition of the existing condensing units and installation of a new UPS and two (2) CRAC units that serve an IT server room at the Auraria Administration Building (AD). Drawings and specifications are dated 9/11/2025 by RMH Group; drawings have been reviewed by the authority having jurisdiction, AEC-West, and are approved for construction.

Scope of Services

The scope of services is for an HVAC Contractor (with an electrical subcontractor) to demolish and replace the existing CRAC unit and associated piping and ductwork, existing feeder, then install two (2) new CRAC units, BAS monitoring controls, UPS, and new feeder from existing transformer to the new UPS, based on the drawings and specifications dated 9/11/2025 by RMH Group. The goal of the project is to perform work with the least amount of interruption to building operation and occupants, scheduling this to keep the data center operating.

Temp cooling will not be required since there two (2) CRAC units in the room, and the awarded Contractor is required to replace the units one at a time while using the opposite for room cooling.

The electrical shutdown must be limited to the panelboard in the room and not the whole building, and is expected to take 10-12 hours, so a portable backup generator will need to be provided to power up the critical loads in this room including the fire alarm, servers, etc. Again, each CRAC unit can be replaced while the other is cooling the room.

The project duration is 6 months (180 days) from contract execution to substantial completion.

The scope of services will include full Construction Contracting Services for the project specified during the process of construction and warranty period to the State as per the Advertisement for Bid. Specific tasks to be performed by the Contractor include those generally performed by the construction community where the Contractor is the prime vendor to the State. Bidders shall reference the drawings, specifications, and supporting documents in the Appendices for an understanding of the entire scope of the project.

Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded Contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond must be included in the Contractor’s bid.

OSA-AFB-1 pg. 3

MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders must show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The bidding contractor must have been in the same business, under the same name, for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $400,000.00 (hard costs), utilizing the expertise present in their Colorado Office. Please be sure to specify project names, dates for each project, and references (name, phone number, and e-mail address) for each project, with bid submission.

4. Demonstrated bonding capability up to $400,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity with bid submission.

5. Attended and signed in at the Mandatory Pre-Bid Conference.

Firms meeting the minimum requirements may obtain the bidding documents on the website accompanying this advertisement.

ColoradoVSS:

https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4

Or BidNet:

https://www.bidnetdirect.com/colorado

MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at the Auraria Campus:

Building Address: Facilities Management - 1156 7th St, Denver, CO 80204 Room: Facilities Lunchroom Date/Time October 14, 2025 at 10:00AM

SCHEDULE

The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum. All times listed are Mountain Time.

Advertisement for Bids Issued 10/8/2025 Mandatory Pre-Bid Conference and Site Tour 10/14/2025 at 10:00AM https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 https://www.bidnetdirect.com/colorado

OSA-AFB-1 pg. 4

Request for Clarifications Due 10/17/2025 at 12:00PM Final Addendum Issued (anticipated) 10/21/2025 at 5:00PM Bid Submittals Due (date and Time) 10/27/2025 at 2:00PM Public Bid Opening 10/27/2025 at 2:00PM Award Intent Notification (anticipated) 10/28/2025 Contracting 10/29/2025 – 11/10/2025 Contract Approval (anticipated) 11/12/2025 Anticipated Construction Start 12/1/2025 Anticipated Construction Finish 5/31/2026

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS and BidNet websites. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this AFB will be issued under numerically sequenced addenda.

Owner initiated changes to this AFB will be posted in the form of addenda on ColoradoVSS and BidNet.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule above.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

POINT OF CONTACT/CLARIFICATION

Name: Stacy Tino, CPPB, NIGP-CPP, Procurement Director Agency: Auraria Higher Education Center Email Address: stacy.tino@ahec.edu Phone: Office: (303) 556-3289 or Cell: (303) 859-1464

BIDDING

Bids shall be submitted on the required bid form as indicated on the Information for Bidders document (SBP-6.12) in Appendix A.

mailto:stacy.tino@ahec.edu

OSA-AFB-1 pg. 5

One (1) hard copy of the sealed bid with bid bond, including the minimum requirements documentation, is due Monday, October 27, 2025, and shall be received no later than 2:00PM Mountain Time, and shall be submitted to the following address:

Agency: Auraria Higher Education Center, Procurement Services Contact Stacy Tino, CPPB, NIGP-CPP Address: 1201 5th Street, Suite 370, Denver, CO 80204

Please call Stacy at (303) 859-1464 to gain access to secured building to drop off bids.

Bid Forms and Appendices to be included with bid submittal:

Bid Form (SBP-6.13) Bid Bond (SBP-6.14)

Documentation evidencing the minimum qualifications also to be submitted with bid.

Late bid submittals will be rejected without consideration. The State of Colorado assume no responsibility for costs related to the preparation of bid submittals.

BID OPENING

Opening of the bid submittals will be in-person at the address listed for bid submission.

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12) Appendix B: Bid Form (SBP-6.13) Appendix B1: Bid Bond (SBP-6.14) Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18) Appendix D: Sample: SC6.21 and SC6.23 Contractor’s Design/Bid/Build

(D/B/B) Agreement and General Conditions of the DBB Agreement