AHEC-19915-R_AHEC Library Solar Installation Design Build Lump Sum RFP_FINAL_MOD 2_1-24-19.pdf

IPD D/B LS RFP

Rev. 7/2015

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR PROPOSALS

FOR AN

INTEGRATED PROJECT DELIVERY METHOD

UTILIZING

DESIGN/BUILD LUMP SUM (LS) SERVICES

For The

Auraria Higher Education Center

For The

Auraria Sustainable Campus Program Library Roof PV Solar Array Installation

REQUEST FOR PROPOSALS FOR AN

INTEGRATED PROJECT DELIVERY METHOD UTILIZING

DESIGN/BUILD SERVICES

TABLE OF CONTENTS

I. GENERAL INFORMATION

A. Background Information B. Introduction/Description of Project C. Minimum Qualifications D. Scope of Services

II. PREQUALIFICATION SUBMITTALS (STEP I)

A. Schedule B. Mandatory Pre-submittal Conference C. Clarifications D. Agreements and Acknowledgements E. Prequalification Submittals

III. INTERVIEWS/COST PROPOSAL (STEP II)

A. Short List B. Interview C. Cost Proposals D. Method of Selection and Award

IV. EVALUATION CRITERIA

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. Qualifications of the Team

2. Qualifications of the Management Team Members

3. Project Management Approach

4. Prior Project Experience/Success

a. Timeliness

b. Budget Considerations

c. Quality

d. Disruption

e. Project Acceptability

f. Compliance

5. Miscellaneous Considerations

a. Claims/Litigation History of the Firm

b. Apprenticeship Training Program

c. Other

6. 10 Year Maintenance Program

B. INTERVIEWS/COST PROPOSALS CRITERIA

1. Qualifications of the Team

2. Qualifications of the Management Team Members

3. Project Management Approach

4. Prior Project Experience/Success

5. Miscellaneous Considerations

6. 10 Year Maintenance Program

7. Sealed Cost Proposal Consideration

V. D/B LS AGREEMENT INFORMATION

VI. ACKNOWLEDGMENT AND ATTESTATION

VII. COST PROPOSAL FORM

APPENDICES:

Appendix A: Design/Build Lump Sum (LS) Agreement and General Conditions (Sample) (Forms SC-8.0 and SC-8.1)

Appendix B: Certification and Affidavit Regarding Unauthorized Immigrants

(Form UI-1) (To be submitted with both Prequalification Submittal and sealed Cost Proposal by Team)

Appendix C: Project Concept, Program Expectations

Appendix D: Carlisle Roof Guidelines

Appendix E: AHEC Design and Construction Standards

Appendix F: Electrical Distributions from Arts MTO

Rev. 7/2015

REQUEST FOR PROPOSALS FOR AN

INTEGRATED PROJECT DELIVERY METHOD UTILIZING

DESIGN/BUILD LUMP SUM (LS) SERVICES

Auraria Sustainable Campus Program Library Roof Solar Array

Auraria Higher Education Center

I. GENERAL INFORMATION

A. BACKGROUND INFORMATION

The Auraria Campus is comprised of three College institutions -- University of Colorado Denver, Metropolitan State University of Denver and Community College of Denver. The students of these institutions, as part of the Auraria Sustainable Campus Program (SCP), have funded this Photovoltaic (PV) Solar Array project.

The Auraria Higher Education Center (AHEC) has a history in sustainability and is interested in reducing the environmental impact of campus electricity use. AHEC has made a commitment to 100% renewable electricity by 2030 and complete carbon neutrality by 2050. A more complete description of the goals and expectations set forth for this project by the SCP is provided in Appendix C.

The Auraria Campus is fed from two feeders that come from two different transformers at Xcel’s Zuni Substation. The two feeds (2217 and 1308) come into the Auraria Campus in the Holly Parking Lot to an Xcel Energy Automatic Throw Over (ATO) Switchgear. The ATO facility is designed to accommodate a future demand of 16,920 kW. In August 2017 the campus peak demand reached 8,083 kW. In January and in December of 2017 the peak demand came in at 5,678 kW.

Once the feeds leave the ATO the equipment becomes AHEC equipment. The two feeds are then routed into two Manual Throw Over (MTO) switchgear facilities, i.e. the Arts Building MTO and the Holly Lot MTO. There are two switchgears (A and B) in the Arts MTO. A and B each supplies three 200 amp circuits. And each of these circuits are limited by fuses, load break junctions/elbows and the conductor size which is 2/0 AWG copper.

The Arts Building MTO feeds the Library Building from Circuit 2A which originates from Xcel’s 2217 Feeder and from Circuit 2B that originates from Xcel’s 1308 Feeder. The 2A circuit serves the MDC1 transformer in the Library, and the 2B circuit serves MDC2 transformer which provides power to the remainder of the building. The Arts 2A circuit also powers the Arts Building and the Old Science Wing, the North Chiller Plant, and Transformer MDS1 that serves the New Science Building. The 2B circuit also currently serves Transformer MDS2 of the New Science Wing in addition to the Library. The electrical distributions are presented in a flow chart for further clarification in Appendix F.

The proposed solar array system will feed back into Auraria’s electrical infrastructure and be coordinated with the required safeguards to prevent damages or incidents to the campus electrical infrastructure.

The monthly totals in Fiscal Year (FY) 16/17 for the Library transformers were:

2A MDC1 2B MDC2

Month

FY16/17

Totals in kWh Totals in kWh

July 74,876 73,672 August 52,739 53,867 September 66,533 61,798 October 61,145 56,656 November 62,430 58,217 December 59,446 60,733 January 57,820 62,522 February 61,152 49,601 March 71,489 67,591 April 53,281 53,573 May 40,890 55,291 June 81,652 58,856

The existing Auraria Library roof covering is a new (2016) Carlisle EPDM system with a 20-year No Dollar Limit (NDL) warranty and the warranty must be considered and maintained with the installation of this new PV system. All the roof protection safeguards and requirements must be included in the cost of the project.

AHEC requires the awarded company to include in the cost of the project a 10-year maintenance contract, including replacement of the inverter and any other PV System defective or failed components.

B. INTRODUCTION/DESCRIPTION OF PROJECT

AHEC and the selected firm will enter into one or more contracts involving a qualified supplier to facilitate the purchase of renewable electricity by AHEC. For this RFP renewable electricity will be defined as electricity generated by solar resources. It is the expectation of AHEC that any renewable electricity ultimately procured pursuant to this work will be delivered using firm or non-interruptible transmission service to the host electric utility for delivery to the final end use. AHEC is interested in long-term power on site (behind the meter) solutions to provide renewable electricity. In addition, it is a requirement that AHEC retains ownership of any RECs attributed to the contract(s).

This project will entail the following:

1. Design, Electrical Engineering, and Installation of a solar PV system on the 82,500 square foot Auraria Library roof with the greatest generation capacity that is possible within the fixed budget.

2. The system provided must feed back into Auraria’s electrical infrastructure and be coordinated with the required safeguards to prevent damages or incidents to the campus electrical infrastructure.

3. System must include metering to monitor kW and kWh PV system production and tie the meter into the campus wide metering system and Energy CAP (the software system that the Campus uses to track energy use and cost).

4. The Design/Build (D/B) Entity must submit and acquire Code Compliance from AEC-West Code Consultants, along with scheduling and complying with all of the required inspections by AEC West, or State Electrical.

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5. The D/B Entity must comply with the Roofing Manufacturer’s Guidelines to keep the Carlisle 90 mil Ethylene propylene diene terpolymer (EPDM) roofing systems warranty (20 Year NDL) in place. All the roof protection safeguards and requirements must be included in the cost of the project.

6. The D/B Entity must comply with AHEC Design and Construction Standards (see Appendix E).

7. The D/B Entity must schedule needed building or campus electrical system outages during off hours when the campus is not in operation.

8. The D/B Entity will be responsible for providing temporary power to critical building loads during the outages.

9. The D/B Entity must provide a 10-year maintenance contract that includes replacement of the inverter and any other PV system defective or failed components will be included in the cost of the project.

AHEC intends to select a D/B Entity who will design, manage and construct the project as described within. The process to be used in the selection of the firm is comprised of two steps:

STEP I is the Submittal of Prequalification (Submittal) as described in Section II.

STEP II is the Interview/Cost Proposal as described in detail in Section III.

A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with Design/Build Contracting will evaluate responses to this RFP for both steps.

Upon completion of the evaluation of the Submittals of Prequalification, a limited number of teams will be invited to the interviews.

Sealed Cost Proposals will be required only from those teams who are interviewed and must be submitted as indicated in this RFP. Both qualifications and cost will be considered in the final ranking of teams with qualifications given 40% of the value of the weighted criteria and costs in the sealed Cost Proposal given 60%. (Costs will be scored on a cost per kW provided basis.)

The SCP has established a $1,000,000 budget for the turnkey design and construction of the Auraria Library Solar Array project.

C. MINIMUM QUALIFICATIONS

Notice is hereby given to all interested parties that all teams will be required to meet minimum requirements to be considered for these projects. To be considered as qualified, interested teams shall have, as a minimum:

1. The design of at least two (2) 500 kW or larger solar array projects that have been constructed within the last four (4) years, utilizing the expertise present in their Colorado Office; and

2. The construction of at least (2) 500 kW or larger solar array projects that have been constructed within the last four (4) years, utilizing the expertise present in their Colorado Office; and

3. Demonstrated specific Design/Build Contracting experience in projects of similar scope and complexity; and

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4. Demonstrated bonding capability up to $2,000,000 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

D. SCOPE OF SERVICES

Design and construct approximately 600+ kW Solar PV system on the 82,500 s.f.

Auraria Library roof. This will include the following:

The D/B Entity will design and construct the promised kW solar array system within the lump sum price specified;

The D/B Entity will furnish Value Engineering Services to identify cost effective changes to achieve optimum value for each construction dollar spent;

The D/B Entity shall formulate and evaluate alternative layouts and designs;

D/B Entity will provide cost estimates of the alternatives evaluated, and at the completion of each design development phase;

The cost estimates shall include operating and maintenance costs;

At a minimum, there will be a design development phase with AHEC reviews and approvals, 30 percent Construction Documents (CDs), 60 percent CDs, and 100 percent CDs with the D/B Entity responsible for resolving all review comments and obtaining necessary approvals prior to moving on to the next phase.

Submitting and acquiring Code Compliance from AEC-West Code Consultants;

all related AEC-West fees for review and inspections will be paid for by AHEC.

Obtaining the required electrical permits from the State and scheduling and complying with all of the required inspections; all related permit fees and inspections shall be included in the electrical contractor’s cost of work.

Complying with the Roofing Manufacturer’s requirements to keep the Carlisle 90 mil EPDM roofing systems warranty (20 Year NDL) in place;

The D/B Entity together with the D/B Architect/Engineer (A/E) shall attend all required design meetings and preconstruction meetings, and during construction the D/B Entity shall schedule and conduct weekly progress meetings to discuss procedures, progress, schedule, costs, quality control, and problems. The D/B Entity will record and distribute minutes of all meetings.

The D/B Entity’s A/E will provide professional level services related to design performance and construction administration services in the same manner as it would be acting as a 3rd party entity in a State Design/Bid/Build delivery method that must include the following: documenting submittals, reviews and approvals, requests for information (RFI), A/E Supplementary Instructions, RFIs that have cost impacts will have Change Order Bulletins that are issued by the A/E, followed by a Change Order Proposal (COP), and tracked with a Change Order and utilizing Contract Amendments, and all the close out documents in accordance with Office of the State Architect contract and procedural forms;

As-Built Record Drawings must be provided by the D/B Entity A/E that must describe the built condition of the project that incorporates all addenda, RFIs, change orders, and A/E supplementary instructions.

II. PREQUALIFICATION SUBMITTALS (STEP I)

A. SCHEDULE

1. The schedule of events for the RFP process and an outline of the schedule for the balance of the project is as follows (all times listed in this RFP are Mountain Time):

Advertisement/RFP Document Release January 3, 2019 Mandatory Pre-submittal Conference and Tour January 14, 2019 at 1:30PM Date Email Questions (Clarifications) Due January 22, 2019 at 5:00PM Date Email Responses Issued January 24, 2019 at 5:00PM Submittals (Prequalification: Step I) Due February 4, 2019 at 2:00PM Interview Short List Announced February 14, 2019 at 5:00PM Date Email Questions (Clarifications) Due February 21, 2019 at 5:00PM Date Email Responses Issued February 25, 2019 at 5:00PM Sealed Cost Proposal (Evaluation and Award: Step II) Due March 8, 2019 at 2:00PM Interviews March 11, 2019 Selection Announced March 15, 2019 Negotiation of D/B LS Agreement (D/B Agreement or Contract) March 27, 2019 Contract Approval (projected) April 16, 2019 Anticipated Design Start April 17, 2019 Anticipated Construction Start/Finish TBD

2. Eight (8) hard copies of the Prequalification Submittals are due February 4, 2019 and shall be received no later than 2:00PM at the following address:

AHEC Procurement Services ATTN: Stacy Steelman, CPPB 1201 5th Street, Suite 370 Denver, CO 80204

3. The above schedule is tentative. Responding teams shall be notified of revisions in a timely manner by email. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the schedule date and time.

B. MANDATORY PRE-SUBMITTAL CONFERENCE

1. To ensure sufficient information is available to teams preparing Submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have Auraria Higher Education Center staff able to discuss the project. Teams preparing Submittals must attend and sign-in in order to have their Submittals accepted. The pre-submittal conference will be held at:

Auraria Campus Auraria Library 1155 10th Street Mall, Room 225 Denver, CO 80204 Monday, January 14, 2019 at 1:30PM

C. CLARIFICATIONS

1. Owner initiated changes to this RFP will be issued under numerically sequenced email addenda. Addenda generally consist of the following items:

a. Clarifications

b. Scope Changes

c. Time and/or Date Changes

Respondents must acknowledge all issued addenda in their Submittal and Cost Proposal.

2. Respondent initiated requests for clarification will be received any time prior to

January 22, 2019 no later than 5:00PM via email to: stacy.steelman@ahec.edu

All AHEC responses will be issued by email addenda on or before January 24, 2019 at

5:00PM.

Requests for clarification from the shortlisted firms must be received no later than February 21, 2019 at 5:00PM via email to: kristin.anzara@ahec.edu

All AHEC responses will be issued to shortlisted firms by email addenda on or before February 25, 2019 at 5:00PM.

D. AGREEMENTS AND ACKNOWLEDGEMENTS

1. All respondents accept the conditions of this RFP, including, but not limited to, the following:

a. All Submittals and Cost Proposals shall become the property of AHEC and will not be returned.

b. Late Submittals and Cost Proposals shall not be evaluated. Facsimile

Submittals shall not be accepted.

c. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary Submittals will not be honored. Cost Proposals will be considered proprietary.

d. AHEC reserves the right to reject any or all Submittals and Cost Proposals on the basis of being unresponsive to this RFP or for failure to disclose requested information.

e. AHEC shall not be liable for any costs incurred by respondents in the preparation of Submittals and Cost Proposals, nor in costs related to any element of the selection and contract negotiation process.

f. The respondent has reviewed Appendix A and by responding has agreed that the terms and conditions of the sample Design/Build Lump Sum (LS) Agreement (D/B Agreement or Contract) are expressly workable without reservation.

g. The respondent has reviewed Appendix C and by responding acknowledges the Project Concept, Program Expectations as the initial basis of design.

h. The respondent has reviewed Appendix D and Appendix E and by responding acknowledges the standards as basic standards for design, and construction.

E. PREQUALIFICATION SUBMITTALS (STEP I)

1. Respondent must comply with the following items, a through f. AHEC retains the right to waive any minor irregularity or requirement should it be judged to be in the best interest of AHEC.

a. Submit Eight (8) complete copies of all material.

b. Submittals shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Criteria in Section IV. A. A single page cover letter addressed to the Auraria Higher Education Center, Stacy Steelman, Procurement Director outlining the team qualifications is required at the front of the Submittal. (Not counting the cover letter and required Acknowledgement and Attestation form, the entire Submittal is to be no more than thirteen (13) doubled sided 8 ½’ x 11” (26 if single sided) sized pages in portrait format, at least 10 font, and stapled, spiral or plastic bound. No loose leaf notebooks or hard bound Submittals.

c. Submittals shall be evaluated in accordance with criteria as indicated in SECTION

IV. A. PREQUALIFICATION SUBMITTAL CRITERIA.

d. Response to all items shall be complete.

e. All references shall be current and relevant.

f. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in Section VI. and submit at the back of the Prequalification Submittal.

III. INTERVIEWS/COST PROPOSALS (STEP II)

A. SHORT LIST

From the Submittals received, a short list of qualified respondents shall be identified using the scoring in accordance with Section IV. A. Prequalification Submittal Criteria.

Teams failing to meet the minimum required qualifications will not receive further consideration.

B. INTERVIEW

1. Mandatory interviews shall be conducted for the short listed teams only. Interview times and location, will be arranged by the Auraria Higher Education Center and all short listed teams will be notified in advance. At the option of AHEC, a visit to the short listed team managing home office and/or representative field office may be required.

2. All short listed teams will provide a preliminary design for the work, a proposed schedule, and a technical proposal that provides the basis for the Cost Proposal. The technical proposal should at a minimum:

a. Identify the solar panels being chosen and discuss why.

b. The solar panel efficiency and compare it to the industry averages.

c. The solar panel manufacturer warranties.

d. The solar panel durability for Denver Area conditions.

e. Projected solar panel degradation over time.

f. Provide written information about the manufacturer, solar panel tolerance, temperature co-efficient rating, conversion efficiency, potential induced degradation (PID) resistance, Light induced degradation (LID) resistance, and the type of solar cells used in the panels.

g. Identify the inverter(s) chosen, what type of inverter(s) and why it is a good fit.

C. COST PROPOSALS

1. Only those teams short listed for interview are required to submit their sealed Cost Proposals. Cost Proposals are due on the scheduled submission date prior to the start of interviews. Only one sealed copy is required. Cost Proposals will remain sealed until after the qualitative scoring and will then be opened. The cost amount will then be considered (60 percent) in conjunction with the qualitative score from the response and interview (40 percent). (Costs will be scored on a cost per KW provided basis.)

a. Submit sealed Cost Proposal separately. Do not include Cost Proposal data in the Prequalification Submittal or the interview presentation and handout.

Also, do not enclose qualification in sealed Cost Proposal.

2. Cost Proposals shall be submitted on the form provided in Section VII., without modification. A Cost Proposal shall be accompanied with sufficient detail to clearly identify the cost for design, management services, construction, and general conditions. Percentage of the cost of work is not an acceptable value. The Cost Proposal should be prepared independently in accordance with the following:

a. The total cost for the turnkey design, engineering and installation of the Auraria

Library Solar Array project cannot exceed $970,000. D/B Entities need to focus on providing the best and the most that can provided within the $970,000 amount.

b. Any specific services requested in the RFP and its appendices that are not included should be clearly identified. Exclusion of any required service may result in the Cost Proposal being found non-responsive.

c. Appendices C, D and E of this RFP include the SCP Project Concept, Program Expectations, Carlisle Roof Guidelines, and AHEC Design and Construction Standards.

d. Provide staff and rate schedule with staff by name, position, and man-hours for design services and construction administration services estimated on the project.

e. AHEC reserves the right to reject any Cost Proposal not prepared in the above manner. Cost Proposals that exceed the available funds may be rejected outright, but AHEC reserves the right to negotiate a reasonable cost for service within the available funds. The D/B Agreement will be a bonded lump sum Contract to encompass all design, management, and construction work; some allowances may be included.

3. This Cost Proposal is a binding offer to perform the work associated with the Scope of Services described in this RFP. The State, however, reserves the right to negotiate a cost adjustment based on scope clarification subsequent to selection and prior to contract execution.

D. METHOD OF SELECTION AND AWARD

The Jury Panel shall complete a combined evaluation of qualifications and Cost Proposal in accordance with the criteria as indicated in SECTION IV. B. INTERVIEWS/COST PROPOSALS/EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including cost) will then occur.

The final cost amount and scope of services may be negotiated at AHEC’s discretion.

Award and contract will be contingent on deliverability of key proposed D/B Staff.

IV. EVALUATION CRITERIA

A. PREQUALIFICATION SUBMITTAL CRITERIA

(Note that the primary focus of the Prequalification evaluation will be the Firm’s capabilities).

1. QUALIFICATIONS OF THE TEAM

Provide a description of the composition and management structure of your team.

Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar fast track project delivery methods.

Describe how the team’s experience will relate to the success of this project.

Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.

Provide a detailed description of the process of how your team selects qualified sub-contractors and manages them effectively on complex multi-phased projects.

Provide a detailed description of how your team will maximize the Colorado construction work force on this project.

Provide your team’s safety record over the last five years and describe your teams’ efforts to retain and support employees.

2. QUALIFICATIONS OF THE DESIGN AND MANAGEMENT TEAM MEMBERS

Describe the qualifications and relevant experience of the lead design architect/engineer including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

Describe the qualifications and relevant experience of the construction manager/general contractor including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.

Describe the qualifications and relevant experience of other key in-house staff and time commitments for this project.

Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFP.

3. PROJECT MANAGEMENT APPROACH

Provide a strategic project approach summary: Include discussion of your team’s approach in providing successful Design/Build services based on prior experience in design development, cost estimating, scheduling and quality effectiveness.

Include specific examples (1-2 page excerpts) of actual products (estimates, progress reports, schedules, constructability reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).

Provide a description of design and construction work Project Management Team has capability to self-perform, including qualifications to do such.

4. PRIOR PROJECT EXPERIENCE/SUCCESS

Select your three (3) most relevant projects and provide, at a minimum, the following:

The project/contract name Description of services provided Overall design/construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders

Rev. 7/2015

Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)

Key assigned in-house staff (name and title) Subcontracts (service) used in the performance of the contract Type of roof that the system was installed on Schedule history Reference(s) for Owner as described in IV.A.3 Continuing services, if any

a. Timeliness In general, Design/Build Contracting work is seen as successful if it is on time, on budget, and of acceptable quality. Timeliness is generally based on completion by the originally published date and is indicated by a Certificate of Occupancy. Please demonstrate for each of the above projects how timely delivery occurred.

b. Budget Considerations Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget. For purposes of this RFP, the State is interested not only in being within budget but also in the respondent’s ability to address and implement the following issues as well:

1. Conceptual estimating

2. Value analysis

3. Alternate solutions

4. Scope reduction that maintains project function

5. Cost/benefit analysis

Demonstrate for the above projects examples of how you accomplished the above cost control services.

c. Quality Design quality has traditional connotations (coherent, integrated, efficient, flexible, aesthetic, etc.). Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.).

Demonstrate for the above project examples how a high quality of workmanship was achieved.

d. Disruption Demonstrate how your services on the above project examples dealt with issues of disruption at existing facilities, etc.

e. Project Acceptability Please discuss how your Design/Build Contracting services helped achieve owner satisfaction with regard to project quality and acceptability on your project examples.

f. Compliance Provide information on how compliance with industry standards of care, building codes, etc. was achieved.

5. MISCELLANEOUS CONSIDERATIONS

a. Claims/Litigation History of Firm Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts; explain the litigation, the issue, and its outcome or anticipated outcome.

b. Apprenticeship Training Program Where an Apprentice Training Program certified by the Office of Apprenticeship located in the Employment and Training Administration in the United States Department of Labor exists in the State, or a comparable program for the training of apprentices is available in the State:

1. Each submitter shall demonstrate access to the certified program or a comparable alternative (Note that it is the responsibility of the submitter to demonstrate the comparability of a non-certified program) and,

2. Each submitter’s subcontractor at any tier with a contract value of two hundred fifty thousand dollars or more ($250,000) shall demonstrate access to the certified program or a comparable alternative.

c. Other This category is included for other items provided by the respondent. Inclusions may include standard firm promotional literature, testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc.

6. 10 YEAR MAINTENANCE CONTRACT

Describe your recommendations for scope of services and frequency of services that should are to be provided in a with 10 year maintenance program.

How many maintenance contracts does the company currently have in place at this time?

B. INTERVIEWS/COST PROPOSALS EVALUATION CRITERIA

(Note that the primary focus of the Interview evaluation will be to score the D/B Entities according to parameters 1 through 7 listed below before considering the Cost Proposal.

1. QUALIFICATIONS OF THE TEAM

Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.

Are the lines of authority, responsibility and coordination clearly identified?

2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS

Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the lead architect/engineer’s project manager and all other project management team members. Explain their roles and responsibilities and authority and why they are the right team members for this project.

Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the construction manager/general contractor’s superintendent and other team members.

Explain anticipated project management team staff current and projected workload.

Identify all current office locations and the resident expertise intended to be provided under this RFP. Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.

3. PROJECT APPROACH

Identify the solar panels being chosen and discuss:

o The solar panel efficiency and compare it to the industry averages.

o The solar panel manufacturer warranties.

o The solar panel durability for Denver Area conditions.

o Projected solar panel degradation over time.

Provide written information about the manufacturer, solar panel tolerance, temperature co-efficient rating, conversion efficiency, potential induced degradation (PID) resistance, Light induced degradation (LID) resistance, and the type of solar cells used in the panels.

Identify the inverter(s) chosen, what type of inverter(s) and why it is a good fit.

Explain the preliminary design and that is basis for the Cost Proposal.

Provide the proposed schedule used to develop the design and construction costs.

Discuss how the contingency amount was determined and past experiences on projects with encountering unknowns and change order requests.

4. PROJECT MANAGEMENT APPROACH

Explain the strategic project approach for this project in summary: Include discussion of your team’s approach in providing successful D/B services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.

Explain the design and construction work the project management team has the capability to self-perform including qualifications to do such work.

Provide a detailed description of how your project management team selects qualified sub-contractors and manage them effectively on this project.

Provide a description or illustration of how student and faculty safety is maintained during hoisting and installation of the panels.

5. PRIOR PROJECT EXPERIENCE/SUCCESS

Explain the most relevant projects the lead architect/engineer, superintendent and the team members have completed together and/or separately and what their role was. AHEC may at its discretion contact references and/or conduct independent performance analysis on projects on which the team member has worked).

Provide descriptions of other related experience of lead design architect/engineer and superintendent and other project management team members.

Indicate level of experience working and installing proposed system on EPDM type roofs

6. MISCELLANEOUS CONSIDERATIONS

Craft Labor Capabilities Describe the availability of resources that will be utilized to successfully complete the project.

Apprenticeship Training Program (Mandatory for Step II) Describe access to federal or state-approved apprenticeship programs, as available.

Other

Rev. 7/2015

This category is included for other items provided by the presenter. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why this management team is uniquely qualified for this project.

7. 10 YEAR MAINTENANCE CONTRACT

Discuss how the proposed scope of services will add value to the project.

Discuss the expected longevity of the key components of the system.

8. SEALED COST PROPOSAL CONSIDERATION

Both qualifications and cost will be considered in the final ranking of teams with qualifications given 40% of the value of the weighted criteria and costs in the sealed Cost Proposal given 60%. (Costs will be scored on a cost per KW provided basis.)

V. D/B LS AGREEMENT INFORMATION

A. Carefully review the Design Build Lump Sum (LS) Agreement sample (Appendix A) before initiating your response. Any exceptions to the contract must be communicated formally in accordance with the written questions schedule in II.A.

1. Appendix B of this RFP is the Certification and Affidavit Regarding Illegal

Immigrants, a mandatory portion of the contract agreement.

2. Appendix C of this RFP includes the Project Concept, Program Expectations that apply to this project and are incorporated by reference into the contract agreement as required initial design criteria. Deviation from the Project Concept, Program Expectations must be justified in writing and approved the AHEC Representative before incorporation into the project.

3. Appendix D and Appendix E of this RFP include mandatory construction standards that are incorporated by reference into the contract agreement. Deviation from the Carlisle Roof Guidelines, or AHEC Design and Construction Standards, must be justified in writing and approved the AHEC Representative before incorporation into the project. Formal presentation of the proposed design to a review committee for approval may be required.

B. AHEC reserves the right to make non-material changes to the appended model D/B

Agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.

C. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.

VI. ACKNOWLEDGEMENT AND ATTESTATION FORM

A. Several versions of the Acknowledgment and Attestation Form follow this section.

Proper completion of the appropriate form is a mandatory requirement for a respondent to be considered responsive to this RFP Prequalification Submittal.

B. Qualifications made by a respondent in executing this form may render a Submittal non-responsive as determined by AHEC.

Rev. 7/2015

VII. COST PROPOSAL FORM

A. Immediately following the Acknowledgement and Attestation Form is a Cost Proposal

Form to be utilized to summarize the Cost Proposal for the services. Only those teams short-listed will be required to submit Cost Proposals as directed by AHEC.

B. This RFP document, its Appendices, and any written Addenda issued prior to the submittal of Cost Proposals, and written clarifications prior to the interview shall serve as the only basis for Cost Proposals.

C. The respondent, by submitting a response to this RFP, does hereby accept that minor changes by the State to the model D/B Agreement and its exhibits, which do not adversely affect the respondent, shall not be cause for withdrawal, or modification of the amounts submitted herein. Exceptions to the RFP documents and/or modification of the proposal may render the overall proposal non-responsive.

D. Upon due consideration and review of this document along with its Appendices, written

Addenda, and written clarifications prior to the interview, the respondent does hereby submit the following Cost Proposal for Design/Build Contracting services, consistent with the schedules provided in the Statement of Work. Respondents are hereby advised that it is AHEC’s desire to accelerate design and construction schedules where reasonably possible, without adverse cost impact.

E. Respondent should complete the Cost Proposal Form by filling in all blanks on the form that follows.

Rev. 7/2014

ACKNOWLEDGEMENT AND ATTESTATION FORM

(Partnership Format)

Date: ______________________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Design/Build Lump Sum (LS) Agreement, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at ____________________________ Date City

___________________________, State of _______________________________________ County State

1) ___________________________________________ Partner Signature

Typed Name: _________________________

2) ___________________________________________ Partner Signature

Typed Name: _________________________

Notary: ________________________________________________ ________________ Date

Commission Expires: _____________________________________

Note: Add additional signature if there are more than two partners.

(Joint Venture Format)

Date: ______________________

Sum (LS) Agreement, and its exhibits contained herein, and is familiar with their terms and conditions

Subscribed on _______________________________ at _________________________, ___________________________, State of _____________________________________.

County State

1)_______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

2)_______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

Note:

1. Add additional venture partners as necessary.

2. Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships.

3. Attach venture agreement

4. Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity.

(CORPORATE FORMAT)

Sum (LS) Agreement, and its exhibits contained herein, and is familiar with their terms and conditions

___________________________, State of _____________________________________.

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here.

(SEAL)

(Sole Proprietorship Format)

Sum (LS) Agreement, and its exhibits contained herein, and is familiar with their terms and conditions

___________________________, State of _____________________________________.

Respondent Date

Typed Name: ________________________

Notary: ______________________________ ____________________________ Date

Commission Expires: ___________________

COST PROPOSAL FORM

DESIGN/BUILD Lump Sum (LS) SERVICES

Date:____________________

Project Title

1. D/B General Conditions (lump sum) $ ________________

2. Design Cost $ ________________

3. Carlisle Roof Guideline Costs $ ________________

4. Solar Panel Cost $_________________

5. Electrical Division 26 Cost $_________________

6. Bond Cost $_________________

7. Project Management Cost $_________________

8. Construction Administration Services Cost $_________________

9. 10 year Maintenance Program Cost $_________________

Total Design/Build Cost $ _________________1

Total System kW Generation Potential: ___________________2

Total Design/Build Cost/kW (carried to 5 decimal places) $ __________________

Contingency for Unknown and Unforeseen Conditions $___________________ (Note: AHEC is seeking a recommended contingency amount from D/B Entity; this amount shall not be part of the total above.)

Please provide a detailed breakdown to adequately describe the D/B staff provided, term of their services, and associated costs so as to demonstrate as complete an understanding as possible of the services provided.

The cost shall include preconstruction services, construction costs, general conditions, profit, overhead, home office staff, home office expenses, accounting and/or legal fees, insurance and any other costs or expenses.

Acknowledge receipt of Addendum Nos. _______________

Applicant or Corporate Officer Signature

Title

1 Total must not exceed $970,000.

2 Note if measured installed performance does not equal or exceed this figure the Lump Sum Contract will be reduced proportionately as liquidated damages.

COST PROPOSAL FORM

DESIGN/BUILD Lump Sum (LS) SERVICES

Date:____________________

Project Title

Anticipates Services outside the United States or Colorado Yes No

If the respondent anticipates services under the contract or any subcontracts will be performed outside the United States or

Colorado, the respondent shall provide in a written statement which must include, but need not be limited to the type of services that will be performed at a location outside the United States or Colorado and the reason why it is necessary or advantageous to go outside the United States or Colorado to perform such services. (Does not apply to any project that receives federal moneys)

Will comply with 80% Colorado Labor Yes No

For State Public Works projects per C.R.S. 8-17-101, Colorado labor shall be employed to perform at least 80% of the work. Colorado Labor means any person who is a resident of the state of Colorado at the time of the Public Works project. Respondents indicating that their bid proposal will not comply with the 80% Colorado Labor requirement are required to submit written justification along with the bid submission. (Does not apply to any project that receives federal moneys)

Bidder is a Service-Disabled Veteran Owned Small Business Yes No A Service-Disabled Veteran Owned Small Business (SDVOSB) per C.R.S. 24-103-211, means a business that is incorporated or organized in Colorado or maintains a place of business or has an office in Colorado and is officially registered and verified by the Center for Veteran Enterprise within the U.S. Department of Veteran Affairs. Attach proof of certification along with the proposal submission.

Applicant or Corporate Officer Signature

Appendix A

DESIGN/BUILD LUMP SUM (LS) AGREEMENT (SC-8.0)

(Sample)

THE GENERAL CONDITIONS OF THE DESIGN/BUILD LUMP SUM (LS) AGREEMENT (SC-8.1)

(Sample)

SEE LINKS:

D/B AGREEMENT:

HTTPS://DRIVE.GOOGLE.COM/FILE/D/0BYG39KP3LPLCVHG0DFRODXJPBTA/VIEW

GENERAL CONDITIONS OF THE D/B AGREEMENT:

HTTPS://DRIVE.GOOGLE.COM/FILE/D/0BYG39KP3LPLCBZN4NHHQUVDTVNM/VIEW

Appendix B

CERTIFICATION AND AFFIDAVIT REGARDING UNAUTHORIZED IMMIGRANTS (FORM UI-1)

IP

In

P

A

T

1.

2.

3.

B

4.

C

V

V

B

PD D/B LS RFP

nstitution/Agen roject No./Na

A. CERTIFICA

he Vendor, w

. The Vendo employ or subcontrac

. The Vendo perform w administer

(ii) the “De confirm the

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. AFFIDAVIT

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I a

I unde contra that I a I will c identifi repres second benefit

CERTIFIED an

ENDOR:

Vendor Full L

BY:

Signatu

STATE O

OFFICE O

STATE B

CERTIFIC

ncy:

ame:

ATION STATE

whose name a or shall com contract with ctor that know or certifies tha work under th red by the Un epartment Pro e employmen or shall comp by the Colora nt of this pro all be liable fo

T CRS 24-76

dor is a sole p e State of Col am a United S am a Perman am lawfully pr erstand that th ct to perform am lawfully pr comply with ication prior to entation in th d degree und t is fraudulent nd AGREED t

Legal Name ure of Authoriz

OF COLORA

OF THE ST

BUILDINGS

CATION AND

EMENT

and signature ply with the h an unauthor wingly employ at it does not his contract, ited States D ogram” admin nt eligibility of ply with all re ado Departm ovision or CR or damages to

.5-101 (HB 0

proprietor, the orado that (ch

States citizen nent Resident resent in the his sworn sta work for the resent in the U the requirem o starting wo his sworn affi der CRS 18-8 tly received.

to this _ ___ zed Represen

ADO

TATE ARC

S PROGRA

D AFFIDAV

CRS 8-17.5-

appear below provisions o rized immigra ys or contracts now knowing and that it

Department of nistered by th all employees easonable req ment of Labor

RS 8-17.5-10

o the State.

6S-1023) e undersigne heck one):

, or of the United

United States atement is re State of Colo United States ments of CRS

rk. I acknow idavit is punis

8-503 and it s

__ day of ___ ntative

CHITECT

M

IT REGARD

101 & 102 (H w, certifies an f CRS 8-17.5 ant to perform s with an una g employ or c will participa f Homeland S he Colorado D s who are new quests made r and Emplo 1 et seq., the d hereby swe d States, or s pursuant to quired by law orado. I under s prior to start S 24-76.5-101 ledge that ma shable under shall constitut

DING UNAU

HB 06-1343, S

nd agrees as

5-101 et seq m work for the authorized imm contract with a ate in either

Security and t Department o wly hired to p in the cours oyment. If th e State may ears or affirm

Federal law.

w because I a rstand that st ting work for t 1 et seq. and aking a false, r the criminal te a separate

_20 __.

UTHORIZED

SB 08-193)

follows:

q. The Vend e State or ente migrant.

and unauthor r (i) the “E-V he Social Sec of Labor and perform work se of an inves he Vendor fa terminate w ms under pena am a sole pr tate law requi the State. I fu d will produc , fictitious, or l laws of Col e criminal offe

IMMIGRAN

dor shall not er into a cont rized immigra Verify Progra curity Admini Employment under this co stigation und ails to comply ork for breac alty of perjury roprietor ente res me to pro urther acknow ce the require fraudulent sta orado as per ense each tim

NTS

knowingly tract with a ant who will am”, jointly stration, or in order to ontract.

er CRS 8-y with any ch and the y under the ering into a ovide proof wledge that ed form of atement or rjury in the me a public

Appendix C

PROJECT CONCEPT, PROGRAM EXPECTATIONS

Auraria Sustainable Campus Program: Goal Context

Why now?

1. We are currently out of compliance with a climate commitment that all three institutions on this campus signed in 2007. It is a primary responsibility of the ASCP to keep moving toward these goals in an efficient manner. Installing the proposed short‐term solar arrays would decrease our greenhouse gas emissions in our target areas by 2% in time for our first 2020 benchmark.

Through our programming over the past 10 years, we have reduced our emissions by 1.26%. The solar project alone would bring that up to 3.26%.

2. In addition to the climate commitment, our program is also beholden to the student referendum where the students voted to have their fees spent on ‘reducing our campus’ reliance on fossil fuels’ primarily.

3. Auraria’s roofs are only going to get older. As they age, this lowers the lifespan of solar and decreases financial favorability of the investment. We should capitalize on our new (library) or soon‐to‐be‐replaced roofs to maximize profit margin.

4. The ASCP has not made significant progress toward our mission statement in regard to GHG emission reductions since 2013 and is simultaneously sitting on a large quantity of money

(specifically in the renewable energy budget) that we need to invest in a high‐impact project.

5. Solar is popular among our constituents, high‐impact, and a visible achievement that would increase our credibility with students and contribute to our identity as a sustainable college campus (which will become increasingly marketable to prospective students decisions to attend school on this campus in the coming years).

6. This project will pay for itself, its maintenance, and is projected to provide an annual surplus to the ASCP budget which will then be used toward energy efficiency projects campus‐wide.

The ASCP suggests the following priorities be followed for our current Phase 1 project:

● Phase 1: Short Term/Immediate (1‐2 years)

○ Library rooftop: Based on multiple quotes, it is expected that we can install 600 ‐ 712 kW

(DC) on the Library roof, producing up to 967,072 kWh…