PreBidMtgNotes_3-25-2015.pdf

Amendment No. 1

Project: Hume Lake Dam

AG-9A40-S-15-0008

Pre-Bid Site Visit Meeting Notes

March 24, 2015

• Introductions: Patrick Gallegos – Contracting Officer, Steven Ray – Contracting Officer’s Representative, Monica Gallegos – Procurement Technician.

• Contract closing date April 8, 2015. See amendment 1, Closing date has been extended to April 24, 2015.

• RFI Questions should be submitted by close of business on March 27, 2015.

Contracting Officer (CO) will post RFI responses on Fed Biz Ops as an amendment. Send RFIs to: pgallegos@fs.fed.us

• Technical Proposals shall be limited to no more than 50 pages.

• Business proposals and technical proposals, Read L.4, Instructions for the Preparation of Technical and Business Proposals. Offerors shall submit their proposal(s) in the following format and the quantities specified:1 copy of the business/cost proposal which includes, signed offer (SF-1442, page 1 & 2 of the Solicitation, Schedule of Items and Section K of the solicitation package).

1 copy of the technical proposal.

1 electronic copy on CD-ROM (Technical Proposal Only).

• Contract Days – 200 calendar days.

• Additive Items (Option Items) the on solicitation are prioritized.

• 20% of the work shall be performed by prime contractor’s own forces.

• All material and supplies incorporated into the project will be subject to the Buy American Act – NO Exceptions.

• Bonding requirements are 20% Bid Bond. The successful offeror awarded the contract will be required to furnish 100% Performance and Payment Bond.

• ATTENTION to clause 52.204-07 -System for Award Management, Section I. If an offeror is not in the SAM.GOV data base by the time the award decision is made the firm will be disqualified as non-responsive.

• Davis Bacon/prevailing wages apply to this contract. The wage rates have been posted with the solicitation.

• This project is set-aside for Small Businesses only.

mailto:pgallegos@fs.fed.us

• ATTENTION to Clause H5, pg. 21, Site Investigation and Conditions affecting the work, paragraph (a). Read.

• Electronic submissions of proposals will not be accepted. Please mail hard copy proposals along with the CD and bid bond to the address listed in block 8 of the

SF-1442.

COMMENTS AND QUESTIONS FOR PRE-BID MEETING

• Pay Item 13A – Size the solar array to power only the monitoring portion not to operate valves.

• Pay Item 13B – Size add on to solar array to operate valves without using the generator.

• Who will be taking care of fish rescue when lake gets drained? Forest Service will take care of that along with Fish & Game.

• Once we get close to the nozzle, water will be very murky and dirty. Do we pump to a sediment pond? Is there an area we can pump to? We are working on this issue; additional information will follow.

• Is there a minimum flow for the downstream we have to maintain? There is a 2 inch pipe down there that is our minimum flow.

• It shows a 12 inch to 16inch vertical on the outlet intake, is there a valve there?

We are not sure, we will know once you get down there. Additional information will be provided.

• The trench for the pressure transducer control cable will have to be re-done;

currently it’s at 6-8 inches deep. This is part of Pay Item 14 although the control cable could be run in the same trench as the new conduit to the valve controls at the outlet works (Pay Item 16).

• Up to where will the liner go? To the bottom side of the concrete collar along the crest of the dam (see drawing C1.2).

• There are a lot of historic items around dam, no disturbance is allowed.

• Where is the main staging area? Along the roadway on the east side of the dam (see drawings C1.0 and C1.1

• Total length of dam? 650 feet total.

• The schedule of items will be broken down on the type of cement to be used in order for bids to have options on type of cement either micro fine or Portland.

• Can we get the manufacturing information on pressure transducer system that the Forest Service is providing? This information will be provided; see Remote Monitoring System Data document.

• DVR system as an additional line item? Power to DVR? This question will be answered later.

• We need to know what the Fish & Game permit has stipulated on it. We are working on this.

• Forest Service is working to obtain the needed permits, i.e., Corps of Engineers, Fish & Game, and DSOD (dam safety) etc.