S-10-0308 Attachment 6 Pre-Bid Meeting Minutes.docx

Columbine Deferred Maintenance, Accessibility and Electrical Upgrades– IAS REQ#379304 PRE-BID MEETING – June 3, 2010 – 10 AM – COLUMBINE ADMIN SITE

AGENDA

· This is the pre-bid meeting for the Columbine Deferred Maintenance Improvements. The information presented here today will be taken directly from the documents supplied on the fedbizopps.gov website. Any information that is new or different will be posted after this meeting on the same website. Specific questions about how the bids will be evaluated and awarded should be directed to the Contract Specialist listed on the website – Neil D. Belden. All bids are due June 22, 2010, in electronic form, by 2 pm Pacific time.

· RECOVERY: This is a Coronado National Forest project using funds from the 2009 American Recovery and Reinvestment Act (ARRA). This acquisition is being advertised as FULL AND OPEN COMPETITION, under the Small Business Competitiveness Demonstration Program. The government estimate is between $100,000 and $250,000. Note the wage determination schedule listed on the website. Performance time will be 120 Calendar Days after issuance of the Notice to Proceed.

GENERAL

· The work center has several uses and is used about ½ of the year:

a) Visitor Center.

b) Headquarters for fire crews.

c) Biologists and other disciplines.

· The scope of work consists of construction of:

a) New ADA accessible parking space with associated accessible ramp and sidewalks.

b) Upgrade of electrical facilities in workshop to meet current code.

c) Remodeling of existing shower building to provide an accessible shower and toilet.

d) General deferred maintenance on cabins and visitor's center such as new flooring and heaters.

e) New single unit vault toilet building.

GENERAL (continued)

· Contractor is to furnish all materials, equipment, transportation, labor, and supervision necessary to complete the work.

· All work must comply with the appropriate codes as referenced in the Scope of work specification. No permits are required nor will inspections from other than FS personnel be required.

· Electricity, water and restrooms for contractor use will be made available.

· No garbage service is available. Construction debris shall be removed from the mountain and disposed of according to local and state law.

· The contractor may stay in one or more of the cabins during construction.

· Materials and equipment may be stored on site in locations as approved by the Forest Service.

· Safety and security of the Contractor’s equipment and materials at the construction site is not guaranteed. Contractor is responsible for proving the necessary security for equipment, materials, and work until final acceptance by the Government.

· Contractor shall provide safety fencing around the work area to protect the public and employees.

· Note the fire prevention plan attachment on the website.

· A schedule for all work must be submitted and approved by the Government prior to commencement of construction.

· It is the Contractor’s responsibility to familiarize themselves with the existing conditions and notify the Government of any discrepancies shown in the bid documents.

· Protection of natural resources is required. The work limits will be flagged by the Forest Service. No disturbance outside that area will be allowed. Burning of slash or demolished items will not be permitted.

GENERAL (continued)

· Submittals are required, including shop drawings, manufacturer’s literature, and samples. Approval by the Government must be received prior to their use on the project.

· Quality control, including water line pressure testing, is required and outlined in detail in the specifications. The specifications are modified to reduce the quality control testing to concrete testing for the new toilet and Visitor Center sidewalks (1 cylinder total).

· Asbestos is present in the tile in the VIC.

· It shall be assumed that lead is present in all exterior and interior paint.

· Remove the existing furnace. Furnish and install a propane powered 120,000 BTU furnace with high elevation kit and thermostat. Vent and wire per code.

· Repair the roof and patch and paint the interior ceiling.

· Remove the deck porch and steps and replace with a new structure. Support framing shall be structural grad lumber. The deck and railings shall be Trex or other approved similar low maintenance product.

· Replace all interior water plumbing. Use 1 inch PEX. Feed two sinks and one toilet. Insulate pipe and install to allow pipes to be drained in the winter.

· Remove the existing electric hot water heater. Furnish and install a new propane powered 145,000 BTU water heater in the furnace closet. Vent, plumb and wire per code. Include high altitude chip with the unit.

· Remove and replace the existing kitchen vinyl flooring with new commercial grade VCT. Provide and install base cove and transition strips as required.

· Accessible parking stall

a) Construct accessible parking stall (16’x 19’). Slopes shall be not greater than 2% in any direction.

b) Several small trees will be removed

c) Demolition of 42 feet of curb and gutter

d) Saw cut as required to place asphalt Pavement structure will be 4 inches of AB under 2 inches of asphalt

e) Construct 100LF of new concrete curb and gutter

f) Paint pavement markings and accessible stall sign

g) The contractor will stake the exact location of the parking stall and mark the trees designated for removal for approval.

h) The Government will cut and buck the trees designated for removal.

· Remove and replace sidewalk

a) Remove 400 SF of existing sidewalk.

b) Construct 600 SF of new sidewalk over 4 inches of AB with a cross slope of no more than 2%.

c) Construct a curb ramp at the parking stall.

d) The contractor will stake the alignment of the new sidewalk for approval.

· Remove existing vault toilet and fill hole with project excavation and compact.

· Supply and install a single hole Romtec toilet as staked.

· Remove the interior walls, doors, ceiling, concrete floors, showers, toilets, sinks, electrical system and laundry machines.

· Construct new plumbing, walls (wood or metal frame), insulation, interior doors, floors, electric system, ceilings and miscellaneous appurtenances to accommodate two new toilet rooms with showers. One of the rooms will meet ADA standards.

· Remove the existing carpet and replace with epoxy flooring.

· Remove the existing carpet and replace with epoxy flooring.

· Rewire the entire cabin to meet NEC. New fixtures shall resemble look and quality of those replaced.

· Insulate exterior walls and the ceiling (R-13 and R-19)

· Remove exterior batten boards and overlay existing siding with fiber cement board (match existing look and color of Visitor’s Center).

· Replace all exposed wall plumbing with ¾ inch PEX. Make all required connections. Install to allow full drainage of pipes for winterization.

· Replace interior drywall, tape, texture, and paint.

CABIN 3

· Remove the existing carpet and replace with commercial grade VCT

· Rewire the entire cabin to meet NEC. New fixtures shall resemble look and quality of those replaced.

· Insulate exterior walls and the ceiling (R-13 and R-19)

· Remove exterior batten boards and overlay existing siding with fiber cement board (match existing look and color of Visitor’s Center).

· Replace all exposed wall plumbing with ¾ inch PEX. Make all required connections. Install to allow full drainage of pipes for winterization.

· Replace interior drywall, tape, texture, and paint.

· Replace existing receptacles and switches.

· Replace interior light fixtures with nine (9) 48”, 2 lamp T8 industrial fluorescent fixtures.

a. What are the correct wage scales for this project? Davis Bacon General Decision number AZ100006 dated 3/12/2010 ‘Residential’ applies.

b. Is construction water available at the site? CONSTRUCTION WATER IS AVAILABLE TO THE CONTRACTOR IN LARGE QUANTITIES AFTER JULY. IN THE MONTH OF JULY MINIMAL QUANTITIES OF CONSTRUCTION WATER WILL BE AVAILABLE TO THE CONTRACTOR.

c. Will the Government move the furniture out of the buildings prior to construction? YES.

d. Can the Visitor’s Center be shut down during construction? YES, AS NEEDED TO ACCOMMODATE CONSTRUCTION.

e. Where does the water service enter the Visitor’s Center? THE EXACT LOCATION COULD NOT BE DETERMINED. THE CONTRACTOR SHALL ASSUME 40 LF OF PEX PIPE WILL BE NEEDED.