SPS.pdf

FERNAN FOREST SERVICE OFFICE BUILDING H.V.A.C. UPGRADE

FERNAN, IDAHO

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

011000 SUMMARY OF WORK

012500 SUBSTITUTION PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017823 OPERATION AND MAINTENANCE DATA

017900 DEMONSTRATION AND TRAINING

DIVISION 22 – PLUMBING

220700 PLUMBING INSULATION

221116 DOMESTIC WATER PIPING

DIVISION 23 – HEATING VENTILATING AND AIR CONDITIONING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC PIPING AND EQUIPMENT

230553 IDENTIFICATION FOR PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230900 HVAC INSTRUMENTATION AND CONTROLS

230993 SEQUENCE OF OPERATION

231123 FACILITIES NATURAL-GAS PIPING

232113 HYDRONIC PIPING

232123 HYDRONIC PUMPS

232500 HVAC WATER TREATMENT

232923 VARIABLE-FREQUENCY MOTOR CONTROLLERS

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233713 DIFFUSERS, REGISTERS, AND GRILLES

235216 HEATING BOILERS AND ACCESSORIES

236423 SCROLL WATER CHILLERS

237313 MODULAR INDOOR CENTRAL-STATION AIR-HANDLING UNITS

238219 FAN COIL UNITS

DIVISION 26 – ELECTRICAL

260450 BASIC ELECTRICAL REQUIRMENTS

260519 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

262726 WIRING DEVICES

262813 FUSES

262913 ENCLOSED CONTROLLERS

283100 FIRE DETECTION AND ALARM

SUMMARY OF WORK 01 1000 - 1

SECTION 01 1000 - SUMMARY OF WORK

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including Division 1 Specification Sections, apply to this section.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. The Project, consists of general, mechanical and electrical construction to the existing Fernan Forest Service Office Building for the U.S. Department of Agriculture, Northern Region, Idaho Panhandle National Forest in Coeur d’ Alene, Idaho as shown on the Contract Documents prepared by A&E Architects, Missoula Montana and Morrison – Maierle, Consulting Engineers, Kalispell, MT.

B. Contract Documents indicate the work to be carried out under a single General Construction Contract.

1.3 DESCRIPTION OF BID ITEMS

BASE BID NO 1: HVAC SYSTEMS AND CONTROLS UPGRADE

Shall be a lump sum amount of money for which the General Contractor proposes to provide the following work:

Remove existing air-handling unit and associated mechanical room ductwork. Replace with new modular,4-fan, Fanwall Technology® (FWT), variable-air-volume (single variable-frequency drive) air handling unit complete with heating water and chilled water coils. Installation of air-handler section modules requires the removal of a basement exterior door and demolition of a portion of an adjacent wall. Remove and replace door and wall per plans. New concrete housekeeping pad.

Provide 7 new exterior wall openings to serve as building pressure relief system. Openings complete with mechanical louvers, back-draft damper and associated ductwork and grilles.

Remove 2 existing natural gas-fired atmospheric boilers, associated pumps and venting. Replace with 2 new high-efficiency condensing gas boilers with integral controls, secondary piping and boilers pumps, new PVC venting terminations at sidewall. New automatic glycol feed system, expansion tank and air separator. New concrete housekeeping pad.

Remove existing natural gas-fired, tank-type domestic water heater. Provide new tank-type, indirect water heater and associated pumps and controls piped to new boiler loop.

Remove 2 existing, VAV terminal units with hydronic heating coils serving upper floor. Replace with new 4-pipe fan coil units complete with hydronic heating coils, control valves and controls, chilled water cooling coils, control valves and controls, new insulated chilled water piping from basement mechanical room in concealed ceiling spaces and vertical chase to new fan coil units on upper floor.

Provide cooling coil condensate drain pans and piping to existing lavatory drains.

Remove 2 existing hydronic heating and 2 existing chilled water pumps in basement mechanical room. Provide 2 new redundant hydronic heating pumps and 2 new chilled water pumps. All pumps with individual, room-mounted variable-frequency drive control.

Remove all existing pneumatic control components including air-compressor, panels, thermostats, sensors and devices. Install a new microcomputer-based, direct-digital control (DDC)/energy management control system (EMCS) to replace the facilities existing pneumatic controls. The system is to be complete with PC graphics and web-based interface. The system shall consist of:

An operator workstation (PC microcomputer, flat screen monitor, application software, and printer), SUMMARY OF WORK 01 1000 - 2

Global control processors, Local control processors, I/O interface, Unitary controllers, Analog controllers, Timeclocks, Electronic sensors, Status sensors, Gas detection equipment, Thermostats, Dampers, and Actuators.

Provide new electronic hot-water control valves and electronic air damper actuators at each existing VAV terminal units. Control by new DDC system.

The controls system shall manage control functions associated with the facilities new and existing mechanical equipment which includes: Air-Handler (VFD’s), Boilers (interface with boiler control), Pumps (VFD’s), Air-cooled chiller, VAV terminal units and zone level thermostats, 4-pipe fan coil units, Exhaust fans, and Indirect domestic water heating.

ALTERNATE BID NO 1: REPLACE AIR-COOLED CHILLER

Shall be a lump sum amount of money for which the General Contractor proposes to provide the following work:

Remove existing air-cooled chiller. Replace with new air-cooled chiller (Control by new DDC).

1.4 WORK UNDER OTHER CONTRACTS

A. The Owner reserves the right to award separate contracts for other work within the space defined by this contract. Other work performed under separate contract(s) may be conducted simultaneously with work under this contract.

B. Cooperate fully with separate contractors so that work under those contracts may be carried out smoothly, without interfering with or delaying work under this Contract.

1.5 CONTRACTOR USE OF PREMISES

A. General: Contractor shall submit a sketch and description of their lay down and trailer area requirements to the Contracting Officer (CO) for approval. With approval from the CO this area will be defined as the “Project Limits”. During the construction period the Contractor shall have full use of the approved area described by "Project Limits" and enclosed by fencing specified under Division 1 Section 01 5000, Temporary Facilities and Controls. Unless otherwise approved, in writing, the Contractor shall conduct all storage of materials, vehicle parking, and construction activities within the confines of the “Project Limits”.

1. Traffic control shall be performed in accordance with local government and state requirements. The Contractor shall be responsible for providing a traffic control plan to appropriate agencies.

2. Contractor shall conduct his work during hours stated elsewhere herein.

3. All work must be coordinated with the Owner at all times. The Owner must be informed 48 hours in advanced about any work requiring special consideration and shall require Owners approval in writing.

4. Contractor shall conduct his work in such a manner as to minimize the inconvenience and disruption of the Owner's daily schedule.

5. The Contractor shall not ship materials to the Owner's central receiving facility or any other department. All shipments to the site must be sent to the Contractor's project field office.

The owner will reject all contractor materials.

6. Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials within the Project Limits or to the areas designated, in writing, by the Owner.

If additional storage is necessary, obtain and pay for such storage off-site.

7. Maintain a clear and free passage to an open area from the fire exits located within the Project site.

B. Employee Parking: The Contractor's employees may park within the Project limits

C. Only essential work vehicles are allowed within the project limits.

SUMMARY OF WORK 01 1000 - 3

D. Access: Keep driveways; fire lanes; and entrances serving the premises clear and available to the Owner and the Owner's employees at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

E. Waste Material: Remove all waste materials from the site on a regular basis. Do not dispose of any materials on site by burial or burning. The Contractor and its subcontractors shall comply with all applicable federal, state and local environmental laws and regulations, including but not limited to those involving hazardous waste. The Contractor and any subcontractors shall participate in all meetings necessary or requested with the Owner Representative, and any federal, state, or local government official responsible for environmental enforcement or inspection to discuss compliance with the obligation set forth in this paragraph. The Contractor shall make all reports and require subcontractors to make all reports requested by the Owner or required by law concerning the obligations set forth in this paragraph.

F. Work Hours: Working hours, unless otherwise approved by the Owner in writing, shall be between 7:00 A.M. until not later than 7:00 P.M. Monday through Friday. The construction site shall be secured at the end of the day. The Owners Representative shall be notified of any intentions to work after operating hours or on weekends 48 hours prior to such use.

G. Environmental Protection: Pollution of natural resources of air, land, and water by operations under this contract shall be prevented, controlled, and abated in accordance with the rules, regulations, and standards adopted and established by the State of Montana and the U.S.

Government. The Contractor shall provide such air and water pollution control measures required complying with the minimum standards established by such agencies.

1. The Contractor shall have informed himself of all applicable State requirements and similar state or federal requirements pertaining to control of or abatement of air pollution. He shall have provided or be prepared to provide such air pollution control measures as are required to comply with the minimum standards established by such agencies.

2. Erosion Control: The Contractor shall schedule and conduct operations so as to minimize erosion of soils and prevent sediment from entering the storm drainage system or washing to other low areas. The Contractor shall incorporate all permanent erosion control.

Features into the work at the earliest practicable time, and provide such temporary control measures as may be needed during construction to serve until the permanent features are completed.

3. Details of temporary protection required as a minimum on this project are shown in the Drawings. The Contractor shall submit to the Owner for approval details of any additional temporary measures proposed for use. All costs of complying with the above shall be considered incidental to the cost of other contract items and no direct compensation will be made, except as otherwise specifically provided in these Specifications. The Contractor shall be responsible for obtaining a Construction Permit from DHES for storm water discharge.

H. Underground Utilities: The Contractor shall be responsible for checking with the owners of underground utilities as to the location of their underground lines and shall be solely responsible for any damage done to these installations due to failure to locate them or to properly protect them. Locations of existing utilities and service connections shown on the Drawings are based on maps and information developed from limited field inspection. Actual utility locations, materials and size may vary from those shown on the Drawings. Utilities and service connections other than those shown may also be present (natural gas, buried electric, telephone, data, cable T.V., etc.). It shall be the Contractor's responsibility to contact the Owner of each utility and arrange for field location service.

1. It shall be solely the responsibility of the Contractor to fully coordinate his work with the agencies and to keep them informed of his construction activities so that these vital installations are fully protected at all times.

2. Exploratory excavation, if required, to locate underground utilities shall be the responsibility of the Contractor.

3. Environmentally Hazardous Materials: Should the Contractor encounter material suspected

SUMMARY OF WORK 01 1000 - 4

to be Environmentally Hazardous requiring special treatment, the Contractor shall cease all work in the area of the suspect materials and notify the Owner immediately.

1.6 SECURITY

A. The construction area shall be secured at the end of each working day. All doors, windows, etc. will be closed and locked. Power Equipment used for construction shall be un-plugged.

Ladders will be taken down and, all construction gates shall be padlocked shut.

1.7 PART 2 - PRODUCTS (Not Applicable)

1.8 PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 01 2500 - 1

SECTION 01 2500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Contracting Officers and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

SUBSTITUTION PROCEDURES 01 2500 - 2

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Contracting Officer’s Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Contracting Officer’s Supplemental Instructions for minor changes in the Work.

b. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

SUBSTITUTION PROCEDURES 01 2500 - 3

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

C. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 10 days after the Notice of Award.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Contracting Officer for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Owner, Contracting Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 2

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of Contracting Officerural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show Contracting Officerural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work.

Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, PROJECT MANAGEMENT AND COORDINATION 01 3100 - 3 door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Contracting Officer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted to Contracting Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Form bound in Project Manual.

D. Contracting Officer’sAction: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer’s response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contracting Officer’s actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 4

2. Contracting Officer’s action may include a request for additional information, in which case Contracting Officer’s time for response will date from time of receipt of additional information.

3. Contracting Officer’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use CSI Log Form 13.2B.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer’s response was received.

F. On receipt of Contracting Officer’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Contracting Officer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Contracting Officer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 5

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer, of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 6

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

SUBMITTAL PROCEDURES 01 3300 - 1

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

1. Division 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

2. Division 01 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

3. Division 01 Section "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of Owner's personnel.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Contracting Officer's responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Contracting Officer's Digital Data Files: Electronic copies of digital data files of the Contract Drawings will[ not] be provided by Contracting Officer for Contractor's use in preparing submittals.

1. Contracting Officer will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Contractor shall execute a data licensing agreement in the form of AIA Document C106.

SUBMITTAL PROCEDURES 01 3300 - 2

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Paper Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches label or beside title block to record

Contractor's review and approval markings and action taken by Contracting Officer .

3. Include the following information for processing and recording action taken:

a. Project name.

b. Date.

c. Name of Contracting Officer.

d. Name of Construction Manager.

e. Name of Contractor.

f. Name of subcontractor.

g. Name of supplier.

h. Name of manufacturer.

i. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

j. Number and title of appropriate Specification Section.

k. Drawing number and detail references, as appropriate.

l. Location(s) where product is to be installed, as appropriate.

m. Other necessary identification.

4. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Contracting Officer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

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a. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Contracting Officer .

5. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.

Contracting Officer will return without review submittals received from sources other than Contractor.

a. Transmittal Form for Paper Submittals: Use AIA Document G810

b. Transmittal Form for Paper Submittals: Provide locations on form for the following information:

1) Project name.

2) Date.

3) Destination (To:).

4) Source (From:).

5) Name and address of The Architect and Engineer

6) Name of Contractor.

7) Name of firm or entity that prepared submittal.

8) Names of subcontractor, manufacturer, and supplier.

9) Category and type of submittal.

10) Submittal purpose and description.

11) Specification Section number and title.

12) Specification paragraph number or drawing designation and generic name for each of multiple items.

13) Drawing number and detail references, as appropriate.

14) Indication of full or partial submittal.

15) Transmittal number.

16) Submittal and transmittal distribution record.

17) Remarks.

18) Signature of transmitter.

E. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Contracting Officer .

F. Options: Identify options requiring selection by Contracting Officer.

G. Deviations: Identify deviations from the Contract Documents on submittals.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

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2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Contracting Officer's action stamp.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Contracting Officer's action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

a. Contracting Officer will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Contracting Officer will return two copies.

3. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Contracting Officer will not return copies.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically-submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

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h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Submit product schedule in the following format:

a. PDF electronic file.

E. Coordination Drawings Submittals: Comply with requirements specified in Division 01 Section "Project Management and Coordination."

F. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Division 01 Section "Quality Requirements."

G. Maintenance Data: Comply with requirements specified in Division 01 Section "Operation and Maintenance Data."

H. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of Contracting Officers and owners, and other information specified.

SUBMITTAL PROCEDURES 01 3300 - 6

I. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified.

J. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

K. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

L. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

M. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

N. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

O. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

P. Schedule of Tests and Inspections: Comply with requirements specified in Division 01 Section "Quality Requirements."

Q. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

R. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

S. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

T. Design Data: Prepare and submit written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations.

Include list of assumptions and other performance and design criteria and a summary of loads.

Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

SUBMITTAL PROCEDURES 01 3300 - 7

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Contracting Officer .

B. Project Closeout and Maintenance Material Submittals: See requirements in Division 01 Section "Closeout Procedures."

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 CONTRACTING OFFICER'S ACTION

A. General: Contracting Officer will not review submittals that do not bear Contractor's approval stamp and will return them…