AF TENCAP IT Services 2.0_RFP Letter.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

WRIGHT-PATTERSON AIR FORCE BASE OHIO

21 April 2025

MEMORANDUM FOR: Prospective 8(a) Business Development Program Participant Offerors

FROM: AFLCMC/WINK

2690 Loop Rd West Building 556, Room 010 Wright-Patterson AFB OH 45433-7101

SUBJECT: Air Force (AF) Tactical Exploitation of National Capabilities (TENCAP)

Information Technology (IT) Support Services Competitive 8(a) Request for Proposal (RFP)

In reply reference solicitation number: AFTENCAP_25_IT_001

1. AFLCMC/WINK hereby requests proposals for the AF TENCAP IT Support Services requirement in accordance with the Performance Work Statement (PWS) (See Attachment #1), TENCAP IT Support Services 2.0 - Deliverables List (See Attachment #2), and Model Contract (See Attachment #3).

2. This requirement has been accepted by the U.S. Small Business Administration (SBA) into the 8(a) Business Development Program [8(a) BD program] as a competitive requirement. This acceptance was in accordance with Section 8(a) of the Small Business Act, 15 USC 637(a)(1), Federal Acquisition Regulation (FAR) Subpart 19.8, and the executed Partnership Agreement between the SBA and the U.S. Department of Defense (DoD). This effort has been assigned the SBA Requirement Number Req ID: YB1733953618T. SBA accepted this requirement under the North American Industrial Classification System (NAICS) Code of 541513.

3. This effort has been set-aside entirely for competition amongst eligible 8(a) BD program participants only. AFLCMC/WINK will not accept or evaluate proposals from, or make any contract award to, offerors that are not members of the 8(a) BD program. Prior to award of any contract that may result from this RFP, AFLCMC/WINK will get confirmation from the SBA that the apparent successful offeror is an eligible participant in the 8(a) BD program.

4. All proposals submitted by eligible 8(a) BD program participants will be evaluated for technical adherence to the requirement as detailed in the PWS (See Attachment #1) and the TENCAP IT Support Services 2.0 - Deliverables List (See Attachment #2). The offeror with the lowest priced proposal that is found by AF TENCAP and AFLCMC/WINK to be technically acceptable will be selected for award. Offerors are encouraged to address every element of the PWS (See Attachment #1) in their proposals. If AF TENCAP and AFLCMC/WINK are unable to reach an agreement with the lowest priced technically acceptable offeror, negotiations will begin with the second lowest priced technically acceptable offeror, and so on.

5. Unsuccessful offerors will be notified within five (5) days of contract award. De-briefs will be conducted in accordance with FAR 15.505.

6. Please provide a pricing proposal in accordance with FAR 15.408 Table 15-2 including comprehensive Basis of Estimates (BOE), Bill of Materials (BOM), Grand Cost Summary (GCS), Application of Rates (AOR), and indentured Work Breakdown Structure (WBS). In addition, submit an electronic Excel “Ad Hoc Pricing Model” version of your proposal that the negotiator can utilize during the negotiation process. Ensure the Excel version includes formulas that are unlocked and automatically capture all sub-totals, totals, and any changes to hours at all cost levels. The proposal shall provide cost detail as outlined in the PWS (See Attachment #1). Your complete proposal should consist of the following:

a. Management and Technical Volume(s) describing the approach to accomplish the objectives as stated in the PWS and required Government Furnished Property (GFP) list, if applicable. Include need dates for each item as well as recommended source and rationale. Address risk and mitigation plan associated with delay or non- availability of each item.

Government property instructions can be found at https://dodprocurementtoolbox.com/site-pages/gfp. This site provides information and resources to assist in the submittal of GFP lists to ensure compliance with FAR Part 45, FAR 52.245-1, DFARS PGI 245, and DFARS Part 227. Please note that any GFP being requested shall be submitted in the correct DoD Financial Improvement Audit Readiness (FIAR) compliant form.

b. Provide a separate list of all Ground Rules, Assumptions, and

Conditions of your offer. Do not include ground rules and assumptions in the BOEs.

c. Provide the anticipated monthly spend plan for program funds for this contract broken out by month to accommodate incremental funding by the Government.

d. Provide a staffing plan spreadsheet that also details the current security clearance of individuals identified in that plan.

7. Proposals shall be in a written format limited to forty (40) pages for the technical volume with no less than 12-point font. The font shall be Times New Roman. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material; the sheet shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Tracking, kerning, and leading values shall not be changed from the default values of Microsoft Word 2016 or later word processing or page layout software. Offerors shall use at least 1 – inch margins on the top and bottom, and ¾ - inch side margins.

This forty (40) page limitation does not apply to the Excel “Ad Hoc Pricing Model” or the staffing plan spreadsheet requested in paragraph 6 above. The Excel model and staffing spreadsheet may be provided as embedded attachments to the technical volume or as separate attachments. The Excel pricing model and staffing spreadsheet do not have express size limitations. In addition, offerors can provide their responses to the Model Contract (Attachment # 3) in a separate attachment or volume to their proposal. The model contract responses shall be no longer than the

Model Contract attachment itself. Offerors shall limit the content of the Excel model, staffing spreadsheet and model contract response to information relevant to those respective attachments / volumes.

Legible diagrams and/or flowcharts shall be used whenever practicable. These shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Diagrams and / or flowcharts are not considered pages of text. The text needed to label and/or describe the diagrams and/or flowcharts shall be no smaller than 8-point font and shall not exceed 200 words per diagram and/or flowchart.

8. Proposal preparation costs in response to this RFP are not considered an allowable direct charge to any resulting or any other contract; however, if appropriate, such charges may be allowable expenses as specified in FAR 31.205-18. AFLCMC/WINK and AF TENCAP reserve the right to cancel this solicitation at any time. If AFLCMC/WINK and AF TENCAP cancel this solicitation, the government has no obligation to reimburse any offerors or their suppliers for any costs. Costs incurred from responding to this solicitation are at the offeror’s risk.

9. Each offeror is encouraged to provide any suggestions for changes, revisions, or updates to the contract structure or accompanying attachments as part of the proposal. Please ensure any proposed changes, revisions, or updates are clearly marked and a justification for each one is included. These proposed changes, revisions, or updates will be considered by the government as part of the proposal evaluation, but there is no guarantee they will be accepted.

10. Each offeror shall provide a complete and responsive proposal to be delivered electronically via DoD SAFE DoD SAFE addressed to the PCO, Jordan Poling at jordan.poling@us.af.mil no later than 4:00 PM (EST) on 23 May 2025. The estimated target award date is 01 August 2025.

Please ensure that the proposal remains valid for at least 180 days from the proposal submittal date. If any offeror will be unable to submit a proposal by the requested deadline above, please notify the PCO via email by 4:00PM (EST) 16 May 2025. No classified materials should be submitted to the PCO via the email address listed above. AF TENCAP and AFLCMC/WINK do not request or desire any classified addendums or components to proposal responses.

11. This RFP is not an authorization to begin performance, and in no way obligates the government for any costs incurred by any offeror for this requirement. Prior to commencement of any activities associated with performance of this requirement, the government will issue a written notice signed by the PCO. Authorization to begin work shall be accomplished through a contractual agreement. The government reserves the right to not make an award in response to this

RFP.

12. The government intends to award this effort based on the initial proposals, as received, but reserves the right to conduct discussions, if necessary.

13. Please direct any questions, comments, or concerns to the undersigned PCO, Jordan Poling, at jordan.poling@us.af.mil, phone: (937) 255-2479 no later than 4:00 PM (EST) on 12 May 2025.

Jordan S. Poling, GS-13, USAF Contracting Officer

Attachments:

Attachment 1: AF TENCAP IT Services 2.0 PWS Attachment 2: AF TENCAP IT Services 2.0 Deliverables List Attachment 3: AF TENCAP IT Services 2.0 Model Contract