AETC IPT Commercial Solution Opening (CSO) Phase I (Attachements 1-8).pdf

UNITED STATES AIR FORCE (USAF)

AIR EDUCATION AND TRAINING COMMAND (AETC)

COMMERCIAL SOLUTIONS OPENING (CSO)

INITIAL PILOT TRAINING (IPT)

FA300225SC001

23 April 2025

Table of Contents

1 INTRODUCTION AND BACKGROUND

2 PURPOSE

3 CSO APPROACH AND OVERVIEW

4 GENERAL INFORMATION

5 SUBMISSION INFORMATION

1 INTRODUCTION AND BACKGROUND

1.1 The United States Air Force (USAF) is issuing this Closed Commercial Solutions Opening (CSO) to support the Initial Pilot

Training (IPT) program. The IPT effort will provide no less than 2,500 military officers preparatory training, annually, for rated career fields in the USAF, sister services and partner nation military branches. The service requested consists of administering Private Pilot Certificate (PPC), Airplane Single-engine Land (ASEL) certification and category rating, Instrument Airplane rating (IAR) and Airplane Multiengine Land (AMEL) certification and category rating courses by civilian pilot schools certificated under 14 CFR, Part 141, or civilian pilot refresher training, in whole, or in-part, in a period not to exceed 139 calendar days for each candidate submitted. The Government expects to begin training Government-provided candidates 120 calendar days after contract award and contractors shall be able to scale to the minimum candidate throughput of 150 graduates within the first performance year. A single contract or multiple contracts and multiple offerors may be awarded from this CSO/Area of Interest (AoI). Proposed awarded contracts’ training locations may be geographically aligned with follow-on USAF Undergraduate Pilot Training (UPT), Undergraduate Combat System Officer (UCT), and Undergraduate Remotely Piloted Aircraft Training (URT) locations.

2 PURPOSE

2.1 This CSO is issued in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 212.70 Defense

Commercial Solutions Opening. The USAF is soliciting solution briefs in response to AoI which will be posted as calls to this

CSO.

3 CSO APPROACH AND OVERVIEW

3.1 NAICS Code and Associated Description:

488190 OTHER SUPPORT ACTIVITIES FOR AIR TRANSPORTATION

541611 ADMINISTRATIVE MANAGEMENT AND GENERAL MANAGEMENT

CONSULTING SERVICES

611430 PROFESSIONAL AND MANAGEMENT DEVELOPMENT TRAINING

611512 FLIGHT TRAINING (Primary)

611519 OTHER TECHNICAL AND TRADE SCHOOLS

3.2 Federal Agency Name and Contracting Officer Address: Department of the Air Force, 338 ESS/PKA, 2021 1st Street West, JBSA-Randolph, TX 78150

3.3 Commercial Solutions Opening Title: This is a combined synopsis/solicitation for the Air Education and Training Command

(AETC) Initial Pilot Training (IPT) Commercial Solutions Opening.

3.4 Commercial Solutions Opening Number: FA300225SC001

3.5 Commercial Solutions Opening Type: This is the initial announcement. This will be a Two or Three-Step Closed Commercial

Solutions Opening wherein the Government will post specific AoI calls and evaluate responses during a specified period from the time of posting on the Government Point of Entry.

3.6 First Step: Quad Chart and Solution Brief DUE DATE AND TIME: Quad Chart and Solution Brief will be accepted by the

Points of Contact (POC) in Section 3.9 electronically until Thursday, 8 May 2025, 1400 CST. Quad Chart and Solution Brief may be submitted at any time during the specified period. Quad Charts and Solution Briefs received after specified date and time, will be considered late in accordance with FAR 52.212-1(f). Any questions will be due on the provided CRM NLT 30 April 2025, 1400 CST.

3.7 Second Step (If Applicable): Pitch DUE DATE AND TIME: NOT AT THIS TIME/TBD Offerors that submit Quad Chart and Solution Briefs considered to be of further interest to the Air Force may be requested to provide in-person or virtual pitches of its commercial solution. Pitches received after specified date and time will be considered late in accordance with FAR 52.212-1(f). Depending on the requirements of specific AoI the Government may omit step 2 and go directly to step 3.

3.8 Third Step: Proposal DUE DATE AND TIME: NOT AT THIS TIME/TBD Offerors who submit a Quad Chart and Solution

Brief considered to be of further interest to the Air Force and/or have provided a pitch (if applicable) of interest to the Air Force may receive a request for proposal. Proposals received after specified date and time, will be considered late in accordance with FAR 52.212-1(f).

3.9 Submission POC: Quad Charts, Solutions Papers and other documentation requested as a part of this CSO must be submitted electronically to the following Contracting POCs:

Contracting Officer Name: Mr. Justin Haynes Address: 338 ESS/PKA, 2021 1st Street West, JBSA-Randolph, TX 78154

Email: justin.haynes.7@us.af.mil

Contract Specialist Name: Ms. Jaimee Wilson Address: 338 ESS/PKA, 2021 1st Street West, JBSA-Randolph, TX 78154 Email: jaimee.wilson@us.af.mil

3.10 Solicitation Request: AETC located at JBSA-Randolph, Texas and other AETC base locations are soliciting responses for the

AoI attached to this Closed CSO.

3.11 Type of Contract: The Air Force anticipates the award of a Fixed Price type contract in accordance with FAR Part 12 as a result of this solicitation/CSO. Offerors are encouraged to review FAR 52.212-4 and 52.212-5 for standard terms and conditions of a FAR Part 12 contract. In addition, the Air Force also reserves the right to award an Other Transaction (OTs) for Prototype project pursuant to 10 USC 4022 and contracts or agreements under Procurement for Experimental Purposes 10 USC 4023. The Air Force may also award follow-on production contracts related to Other Transaction for Prototype projects issued under this CSO as a result of this solicitation/CSO. The Air Force reserves the right to also award a FAR based contract, a FAR based contract for a prototype, or a FAR based contract for follow-on production as a result of this solicitation/CSO. The Air Force further reserves the right to award all, part, or none of the proposals received.

3.12 Anticipated Number of Awards: The Air Force anticipates making multiple initial awards under this Closed announcement.

Additional awards may be made at any time based on mission needs, operational scaling requirements, and the availability of funding. The Air Force reserves the right to award one or more, or no, contracts for all, part, or none of the proposals received.

This CSO will also include one (1) Small Business Reserve to ensure meaningful small business participation under a full and open competition.

3.13 Classified Information: Access to unclassified sensitive or classified information is not anticipated for awards under this CSO.

Offerors are encouraged to submit unclassified responses to simplify and expedite reviews and response by the Government.

3.14 Purpose: All items, technologies, and services acquired using a CSO will be treated as commercial items. The Government encourages proposals that span a wide spectrum of possible technical and business solutions in response to the specific AoI in Attachment 8 or posted as separate calls. The Government reserves the right to award any combination of proposals which offer the best overall value to the Government, and to oversee any and all processes and approaches once initiated. Awards as a result of this announcement shall be Fixed Price FAR Part 12 commercial contracts.

mailto:justin.haynes.7@us.af.mil mailto:jaimee.wilson@us.af.mil

3.15 Awards resulting from this Closed CSO will be made based on the evaluation results of a two or three-phased proposal process described in Section 5. The Government reserves the right to fund all, some, one, or none of the proposals submitted; may elect to fund only part of a submitted proposal; and may incrementally fund any or all awards under this CSO. All awards are subject to the availability of funds.

3.16 All coordination and communication between offerors and the Government will be conducted using (www.sam.gov) and the points of contact associated with this CSO, as specified in Section 3.9.

3.17 Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort but expected to be there at the time of award.

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The Government reserves the right to re-open a phase at any time.

4 GENERAL INFORMATION

4.1 Points of Contact: Questions regarding the content of this CSO must be addressed to the Contracting Officer. Attn: Justin

Haynes, 338 ESS/PKA, justin.haynes.7@us.af.mil.

5 SUBMISSION INFORMATION

5.1 Submission Overview: This CSO is open for Quad Chart and Solution Brief submissions during the specified period only.

Phase I submissions shall include both the Quad Chart and Solutions Brief, prepared in accordance with the formats in Attachments 1 and 2, respectively. Subject to funding availability, all Solution Briefs will be evaluated In Accordance With (IAW) Attachment 7. Calls may be placed against the CSO and specific information related to due dates will be provided in each call. The calls may also include specific items which apply to the call such as further technical details, cut-off date for Solution Briefs and Quad Charts and/or proposal submission and any pertinent information. Proposals, Solution Briefs, and Quad Charts submitted in response to calls should be submitted according to directions contained within each individual call and in accordance with this CSO. Offerors should monitor (www.sam.gov) for specific calls or amendments to this CSO.

5.1.1 CSO TYPE: CLOSED: Two or Three Step with Calls:

- CLOSED: A Closed CSO solicits commercial solutions (Calls) within a fixed timeframe and typically with a more specific http://www.sam.gov/ mailto:justin.haynes.7@us.af.mil http://www.sam.gov/ scope or problem set.

- Two or Three Step – Means a sequential, streamlined, and inexpensive process for engaging interested parties to this CSO where Quad Charts/Solution Briefs (Phase I) are a mandatory prerequisite for engaging the Government under this CSO, prior to potential submission of a Pitch session (Phase II, if applicable), proposals and Statements of Work (SOW) submissions (Phase III).

- Calls: Calls will include AoI defined by the organizations issuing the calls. Each call can be designed to meet the needs of the issuing organization. Descriptions of potential Call structures can be found below. Calls will include instructions to interested parties, due dates for Solution Briefs, Quad Charts, proposal submissions, and selection criteria.

5.2 Two or Three Phased Submission: This CSO may be conducted in two OR three phases as follows:

5.2.1 Phase I Quad Chart and Solution Brief: Interested offerors must submit Quad Charts and Solution Briefs in accordance with the instructions provided in this CSO. Phase I submissions will be evaluated against criteria as described in Attachment 7 of this CSO.

5.2.1.1 All Quad Charts shall include the information indicated on the sample template in Attachment 1.

5.2.1.2 The Solution Brief narrative expands on the Quad Chart presentation. Instructions for format and content are located in

Attachment 2.

5.2.1.3 Solution Brief and Quad Chart submissions shall be sent to the POCs listed in Section 3.9 of this document for review. All submissions shall be unclassified.

5.2.1.4 The Government will not pay companies for the costs associated with Quad Chart or Solution Brief submissions.

5.2.1.5 Notification of Selection: All offerors providing Phase I submissions will be contacted by the Government, either with an email letter informing them that the effort proposed is not of interest to the Government at this time or with a request for either a pitch session OR request for proposal by a specific date.

5.2.2 Phase II Pitch Session (If applicable): Phase II submission will only be accepted from offerors who upon review of Phase I submissions, are invited by the Contracting Officer to a pitch session. In addition to the pitch, the Government, at its discretion, may request an additional written submission to further supplement the information provided in the Phase I solution brief. Instructions for format and content are located in Attachment 3. Please note: The Government reserves the right to forgo

Phase II and go directly to Phase III.

5.2.3 Phase III Technical, Cost, and Statement of Work (SOW) Proposal: Phase III proposals will only be accepted from offerors who upon review of either Phase I or Phase II submission, are invited by the Contracting Officer to submit a full proposal (Technical, Cost, and SOW. In order to be considered for award under Phase III, offerors must be registered in the System for Award Management (SAM) at https://sam.gov/; be considered responsible in accordance with FAR Part 9.1, Responsible Prospective Contractors; have a satisfactory performance record; and otherwise be eligible for award based on federal law and regulation.

5.2.4 Proposal Submission: Upon notification for a proposal by the Contracting Officer, offerors will have 30 calendar days to prepare and submit a proposal in accordance with the format and instructions in Attachments 4-6.

Proposal Review, Evaluation and Selection Process: Each proposal will be evaluated by the Government and the proposal must stand on its own technical merit. Proposals will be evaluated in accordance with the evaluation criteria and process specified in Attachment 7. The primary basis for selecting proposals for acceptance shall be technical proposal, ability to meet AETC's schedule, and cost. Technical and schedule are of equal importance and are significantly more important than cost. In order to provide the desired evaluation, qualified Government personnel will conduct reviews and (if necessary) convene panels of experts in the appropriate areas. IAW DFARS 212.7004 price shall be considered to the extent appropriate, but at a minimum, to determine that the price is fair and reasonable. No technical data is required to meet our minimum requirements.

Proposals will not be evaluated against each other since they are not submitted in response to a common performance work statement or statement of work.

5.2.5 Small Business Subcontracting Plan: Other Than Small Business Only: The offeror shall provide a Small Business

Subcontracting Plan IAW FAR 52.219-9 Alternate II, FAR 52.219-8, Utilization of Small Business Concerns, DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts), and DFARS 252.219-7004, Small Business Subcontracting Plan (Test Program).

The Small Business Subcontracting Plan shall include all items identified in FAR 19.704(a)(1) through (15) (Subcontracting Plan Requirements), and FAR 52.219-9(d)(1) through (15) (Small Business Subcontracting Plan). The offeror's small business subcontracting plan shall include, but is not limited to, detailing the commitment/targets for each category of small business, veteran-owned small business, service-disabled veteran-owned small business, small disadvantaged business, HUBZone, and women-owned small business concerns. The plan shall describe for each category the total value subcontracted expressed in dollars and percentage of total subcontracted value if an individual subcontracting plan. The plan shall also state the extent and https://sam.gov/ nature of work to be performed by small business concerns, the method used to develop goals, the method used to locate potential suppliers, if the goals include indirect costs (if so, describe the cost allocation method) and describe the efforts the offeror will make to assure small businesses have an equitable opportunity to compete for subcontracts. The Small Business Subcontracting Plan will be assessed as part of responsibility and must meet the FAR and DFARS requirements prior to award of a contract. If the planned goals do not meet or exceed DoD Fiscal Year (FY) 25 subcontracting goals below, substantial explanation/rationale shall be provided. The plan shall also provide the name and duties of the contractor's subcontracting plan administrator.

Small Business Subcontracting: 30% Small Disadvantaged Business: 5% Service-Disabled Veteran Owned Small Business: 5% Women Owned Small Business: 5% HUBZone Small Business: 3%

This CSO will also include one (1) Small Business Reserve. To ensure meaningful small business participation under a full and open competition, if one, or more than one, small business can meet the requirements of this CSO then, the Government will award at least one fixed price contract to a capable small business.

5.2.6 Debriefing: The Government will conduct written, post-award debriefings upon request only in accordance with FAR 52.212-

1(l) and will address the evaluation factors contained herein only. It will not include a comparison of submissions against a common Statement of Work (SOW) as the CSO provides no common SOW that interested parties must respond to and instead represents opportunity for submission of a variety of innovative commercial items, technologies, and/or services that represent meaningful submissions of diverse scope and price.

ATTACHMENT 1: QUAD CHART FORMAT

The following information must be included in the Phase I Quad Chart. Quad Charts shall not exceed 1-page in landscape view. Quad Charts must follow the formatting guidelines on the slide template below. All font/text must be at least 12-point font.

Initial Pilot Training FAA Certification and Course Offerings

• Are you certified under CFR, Title 14, Part 141?

• Do you offer FAA certifications for:

- Private Pilot Certificate (PPC), Airplane Single-engine Land (ASEL)?

- Instrument Airplane Rating (IAR)?

- Airplane Multiengine Land (AMEL)?

• Do you have designated pilot examiners (DPEs) or Examining Authority?

• Can you complete all required training and certifications in 139 calendar days or less?

Training Capacity and Schedule

• Can you begin training 120 calendar days after contract award?

• What is your current aircraft inventory? (Include aircraft type, count, and “glass” cockpit capability)

• How many candidates can you train annually?

(Average class size will be 25-30 candidates, IPT classes will commence every three weeks)

• Can you scale to a min. of 150 candidate throughput within first training year?

Safety, Tracking, and Cost

• Can you submit five years of FAA safety records

(or all available historical safety data)?

• Can you grant the Government access to your

Learning/Training Management System

(LMS/TMS)?

• Will you provide weekly training status reports to Government stakeholders?

• Provide a Rough order of Magnitude (ROM) cost per candidate for PPC, IAR, and AMEL certifications.

• Include your company name, SAM.gov UEI, address, and point of contact.

Aircraft/Facility/Location Requirements

• Does your aircraft meet the IPT requirements?

• Can you provide secure furnished lodging that meets DoD Lodging Adequacy Standards (dated 18 Dec 2020)?

• Does your proposed location support year-round flight operations (VFR days) conducive to fly training?

• Do you currently have the staffing (PM, CFI, CFIIs) required for your proposed throughput of candidates?

• Can you provide the documentation required for the Government to be NEPA compliant IAW the AoI?

ATTACHMENT 2: PHASE I SOLUTION BRIEF FORMAT

The solution brief narrative expands on the Quad Chart presentation and must be 8.5 x 11 inches with one-inch margins, no longer than five (5) pages, single-spaced (must use standard single-space function in Microsoft Word), with text in Times New Roman, no smaller than 12-point font. All solution briefs must specify a project title, the Offeror’s organization, and the specific AoI topic number associated with the proposal on the cover page.

Pages shall be numbered starting after the cover page. The solution brief is limited to a total of 5 pages, not including the cover page. The page limitation covers all information including indices, photographs, foldouts (counted as one (1) page for each 8.5 by 11-inch portion) tables, charts, appendices, attachments, resumes, etc. The Government will not consider pages in excess of these limitations.

Alternatively, Solution Briefs may take the form of briefing slides which should not exceed 15 slides unless otherwise stated on the AoI. Any pages or slides submitted beyond this limitation will be removed and not evaluated.

Format: The Solution Brief will be formatted as follows:

Cover Page: CSO Number, Title of Program, Area of Interest, Name of Offeror, Business Size, Offeror's Commercial and Government Entity (CAGE) number, Sam.gov Unique Entity ID (UEI) Code; Contracting POC and Technical POCs with appropriate telephone numbers, and email addresses for the POCs.

Executive Summary (1 page): Provide an executive summary of the technology.

Technical Concept: Describe the unique aspects of the technology and the proposed work as it relates to the AoI. Identify whether the effort includes the pilot or demonstration of existing commercial technology (identified as commercially ready and viable technology), or the development of technology for potential defense application. If development or adaptation is proposed, identify a suggested path to mature technology. Identify aspects which may be considered proprietary.

The technical portion of the solution shall include a discussion of the nature and scope of the effort and the offeror's proposed technical approach/solution. It may also include any proposed deliverables. Resumes, descriptions of facilities, and a proposed SOW are NOT required to be submitted with the solution brief paper.

Offeror Viability/Rough Order of Magnitude (ROM) Cost/Price: Provide a brief overview of the offeror’s business establishment and their underlying financial information. Provide a ROM and a summary of current fundraising to date and a summary of the top line (gross sales/revenues).

Provide a summary of product commercialization and go-to-market strategy.

Price Portion: The cost/price portion of the solution brief shall include a ROM cost/price estimate per candidate per certificate (PPC, IAR, AMEL). No detailed price or cost information should be included; only a time-phased bottom-line figure should be provided.

Solution briefs and quad charts shall be submitted to POCs identified in section 3.9 of the CSO.

ATTACHMENT 3: PHASE II PITCH SESSION FORMAT

During this step, offerors are invited to pitch and further discuss the proposed concept/technology/solution in person or virtually. The Government will provide the offeror 30 minutes for the offerors’ pitch and additional time if needed for follow up questions/discussion.

Pitch Content: Offerors shall provide an in-person or virtual pitch to demonstrate and provide further details on the technical and business viability of the proposed solution. In addition to the pitch, the Government, at its discretion, may request an additional written submission to further supplement the information provided in Phase I solution brief.

During the pitch session, the offeror must detail/address:

Estimated Price/Schedule: Provide a ROM price (price per certification) and notional schedule for how this concept could be implemented within the DoD.

Data Rights Assertions: The solution brief will identify any Intellectual Property (IP) involved in the effort and associated restrictions on the Government’s use of that IP.

Data rights will be negotiated at the contract level.

*Note: The Government reserves the right to forgo Phase II and go directly to Phase III.

ATTACHMENT 4: PHASE III TECHNICAL PROPOSAL FORMAT

The Technical Proposal portion of the Phase III submission shall conform to the following:

1. Page Limitations and Formatting:

(a) Technical Proposal: The Technical Proposal page limitations will be 20 pages. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11-inch portion) tables, charts, appendices, attachments, resumes, etc. Environmental documentation provided will not count towards the 20-page limitation. The document must be provided in Microsoft Word. Signed pages may be submitted in Adobe. Font shall be standard 12-point, Times New Roman. Character spacing must be "normal," not condensed in any manner. Pages shall be single-spaced (must use standard single-space function in Microsoft Word), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom. All text, excluding text in tables and charts (single-spaced), must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

(b) Statement of Work (SOW): The same formatting rules for the Technical Proposal apply to the SOW, page limitation is also 20 pages (see attachment 6).

(c) Price Proposal: The Price Proposal does not have a page limit restriction (see attachment 5)

(d) The Government will verify, upon receipt, that the proposal and SOW conform to the stated requirements. Any pages in excess of the stated page limitation will not be considered for evaluation purposes.

2. Technical Proposal: The following describes the technical proposal requirements:

The Technical proposal(s) shall describe the objectives of the proposed work, the approach, deliverables, and the resources needed to execute the IPT effort. Include the nature and extent of the anticipated results. Include ancillary and operational issues such as certifications, algorithms, and any engineering/software development methodologies to be used. Provide a detailed class schedule that outlines the various phases of work to be accomplished within the proposed period of performance. You may refer to the Solution Brief that prompted this proposal request, but do not duplicate it. Provide additional details of data rights assertions that may include, but are not limited to: royalty provisions, limited licenses (scope, duration, and manner), options, conditions, right-of-first refusal, and exclusive dealing terms, amongst others. Government Support Required: Identify the type of support, if any, the offeror requests of the Government in general, such as facilities, equipment, data, flight physicals and information or materials.

ATTACHMENT 5: PHASE III PRICE PROPOSAL FORMAT

The price proposal must include pricing information sufficiently detailed for meaningful evaluation of the proposal and to determine that the price is fair and reasonable. Since the CSO is limited to commercial solutions, detailed certified costs and pricing will not be required.

Since all proposals are considered commercial items, technologies, or services, the requirements of the Truth in Negotiations Act (TINA) are not applicable. However, if the Contracting Officer determines additional information is necessary to support a determination of a fair and reasonable price, other than certified cost and pricing data may be requested.

The responsibility for providing adequate supporting data and attachments lies solely with the offeror. Further, the offeror must also bear the burden of proof in establishing reasonableness of proposed prices; therefore, it is in the offeror’s best interest to submit a fully supportable and well-prepared price proposal.

The offeror shall prepare the Price Proposal (with the exception of the pricing narrative information described below) using Microsoft Excel format. Include the AoI Number and the Project Title on all pages. The offeror shall retain the Excel version of all Price Proposal documents for subsequent submission to the Government should the offeror’s proposal be selected for award.

1. Format. Price proposals shall be formatted as follows.

a. Paper Size – 8.5 X 11-inch paper

b. Margins 1-inch

c. Spacing – single

d. Font – Times New Roman, 12 Point

e. Electronic Software: Microsoft Word, Excel, or Adobe Acrobat

2. Additional Information: The following information should be contained in a cover sheet attached to the price proposal:

a. Full company name and address

b. CSO number submitting proposal against

c. Points of contact, name, title, and phone number

d. CAGE code

e. Unique Entity ID number

NOTE: If an offeror takes exceptions to the requirements called out in the announcement, the exceptions should be clearly stated in the proposal.

ATTACHMENT 6: PHASE III STATEMENT OF WORK (SOW) FORMAT

A SOW must be included with the full proposal as part of the Phase III submission. The SOW is limited to 20 pages in length and must be a separate and distinct document suitable for incorporation into the procurement instrument. DO NOT INCLUDE ANY PROPRIETARY INFORMATION IN THE SOW. In addition to the offeror’s proposed SOW, a Government generated Supplemental Requirements SOW containing additional contracting requirements may be included in any resulting award(s). Pages should be numbered, and the initial page should have a date (document date) shown under the title.

The proposed SOW must accurately describe the work to be performed. The proposed SOW must also contain a summary description of the technical methodology as well as the task description, but not in so much detail as to make the SOW inflexible. The SOW should include the following sections and specifically respond to the Request for Proposal (RFP):

1. OBJECTIVE. This section is intended to give a brief overview of the project and should describe why the work is being pursued and what the offeror intends to accomplish.

2. SCOPE. This section includes a statement of what the SOW covers. This should describe the capability area (CSO topic and/or AoI) to be performed, goals, and milestones for the effort. Provide a detailed project/course schedule that outlines the various phases of work to be accomplished within the proposed period of performance.

3. BACKGROUND. The offeror must identify appropriate documents that are applicable to the effort to be performed. This section includes any information, explanations, or constraints that are necessary to understand the project tasks and requirements. This section should describe the effort’s relationship to ongoing efforts.

4. SOLUTION-SPECIFIC OBJECTIVES AND TASKS. This section contains the detailed description of objectives and tasks that are necessary to perform the proposed work.

These objectives/tasks will represent the work to be performed in any potential contract award, and, thus, shall be considered contractually binding. This section should be developed in an orderly progression and presented in sufficient detail to establish the feasibility of accomplishing the overall program goals. This section should clearly distinguish solution-specific objectives from solution-specific tasks. The sequence of performance must be presented by fiscal year and task order, as in the Technical Proposal. The SOW must contain every objective and task to be accomplished. Note: The Government reserves the right to modify and negotiate the language in the SOW prior to any potential contract award.

a. Objective and Task descriptions must be definite, realistic, and clearly stated. Use the phrase “the contractor shall” whenever the work statement expresses a provision that is binding. Use “should” or “may” whenever it is necessary to express a declaration of purpose. Use “will” in cases where no offeror requirement is involved (e.g., power will be supplied by the Government).

b. Do not use acronyms or abbreviations without first defining them. Place abbreviations and acronyms in parentheses following the first usage of the spelled-out phrase.

c. If presentations and meetings are identified in the offeror’s schedule, the offeror shall include the following statement in the SOW: “Conduct presentations and meetings at times and places specified in the contract schedule.”

d. The desired project structure consists of solution-specific objectives focused on demonstrating the capability of the training, and solution-specific tasks, which cover schedules, reporting requirements and deliverables of the IPT effort.

ATTACHMENT 7: EVALUATION CRITERIA AND SELECTION PROCESS

The Government will review each Quad Chart/Solution Brief (Phase I) and select the offerors that have the greatest potential to meet the needs of AETC’s requirements based upon the AoI.

Initially, a determination will be made if each offeror is technically qualified and has a comprehensive understanding of the IPT requirements based on the information stated in the Quad Chart/Solution Brief. Phase I submissions will be evaluated solely on a Selectable or Non- Selectable basis. The Government will determine the most technically competent and capable of the qualified offerors using the criteria below:

• Criteria (Factors) for Selecting Quad Chart/Solution Briefs/Pitch Sessions (if applicable) for Full Proposal Submission:

o Technical merit/capability, o Schedule: does the proposed schedule align with AETC timeline?

o Price

• Relative Importance: Technical and Schedule are of equal importance and are significantly more important than Price.

• Method of Evaluation: Subject Matter Expert Evaluation, those include Contracting officers and specialists, Cost Analysts, Acquisition Program Management Officers, and rated military officers with over 10 years of aviation experience.

The evaluation criteria listed above will be used to evaluate submittals for all phases. Price shall be considered to the extent appropriate, but at a minimum, to determine that the price is fair and reasonable. The Government reserves the right to fund all, some, one, or none of the proposals submitted or may elect to fund only part of a submission under this CSO.

Phases II/III will be categorized as Recommended, Selectable, or Non-selectable as follows:

• Recommended: Proposals are recommended for acceptance if sufficient funding is available and normally are displaced only by other Recommended proposals.

• Selectable: Proposals are recommended for acceptance if sufficient funding is available, but at a lower priority than Recommended proposals. A Selectable proposal may require additional development. To ensure a diversity of approaches, a Selectable proposal may be prioritized over a Recommended proposal if the Selectable proposal presents a unique approach unlike any of the Recommended proposals.

• Not Selectable: Even if funds were available, the proposal should not be funded.

ATTACHMENT 8: Area(s) of Interest (AoI)-Initial Pilot Training (IPT)

Air Education and Training Command (AETC) is seeking innovative commercial technologies and services that enhance pilot production capabilities. Submissions should propose commercial solutions aligned with the capability needs of the IPT program. The topics below are not listed in order of priority and are not all-inclusive.

IPT will deliver non-personal services, including but not limited to facilities, maintenance, personnel, and equipment required to execute the IPT Statement of Objectives (SOO) and resulting Statement of Work (SOW). The offeror shall train and certify, if the candidates meet the requirements, all Government-assigned candidates in accordance with the Code of Federal Regulations (CFR), Title 14, Part 141 (Appendices A–M), FAA regulations, and applicable U.S.

laws. The offeror shall provide all instruction, ground training, flight training, and FAA knowledge/practical tests necessary to certify candidates in:

• Private Pilot Certificate (PPC), Airplane Single-Engine Land (ASEL) certification and category rating

• Instrument Airplane Rating (IAR)

• Airplane Multiengine Land (AMEL) certification and category rating

FAA certifications must be conducted as a combined training pipeline not to exceed 139 consecutive calendar days per candidate.

TOPIC: AETC-001, Initial Pilot Training Solutions

AETC seeks to enhance the effectiveness and efficiency of flight training by developing foundational aviation skills through commercially available instruction. The proposed SOW must align with the SOO (Attachment 9).

Areas of Interest include:

• Private Pilot (PPC ASEL) Course. This course provides the required aeronautical knowledge and flight training to prepare candidates for the Private Pilot practical test.

Course completion requires the successful award of a Private Pilot – Single Engine Land certificate. This training shall be accomplished under 14 CFR, Part 141 Appendix B.

• Instrument (Airplane) Rating (IAR) Course. This course provides the required aeronautical knowledge and flight training to prepare candidates for the Instrument rating practical test. Course completion requires the successful award of an Airplane Instrument rating. This training shall be accomplished under 14 CFR, Part 141 Appendix C.

• Multiengine Land Pilot (PPC AMEL) Private Course. This course provides the required aeronautical knowledge and flight training to prepare candidates for the Multiengine rating practical test. Course completion requires the successful award of an Airplane Multiengine Land rating. This training shall be accomplished under 14 CFR, Part 141 Appendix I.

• Pilot Refresher Course (PRC). Pilot Refresher Course provides the candidate flight and ground training in the aeronautical knowledge areas that are applicable to the level of pilot certificate, aircraft category and class rating, or instrument rating, as appropriate.

This training shall be accomplished under 14 CFR, Part 141, Appendix K, Special Preparation Courses. This training enables a candidate to continue with other courses as required (e.g., PPC ASEL-holders to proceed to the IAR course, USAF follow-on training, etc.).

• Private PRC. Provides the candidate flight and ground training in the areas applicable to the PPC and prepares the candidate to enter the IAR, PPC AMEL, at a proficiency level commensurate with peers.

• Instrument PRC. Provides the candidate flight and ground training in the areas applicable to an ASEL Private Pilot Certificate and/or AMEL endorsement and prepares the candidate to enter the PPC AMEL course, at a proficiency level commensurate with peers.

• Multi-engine PRC. Provides the candidate flight and ground training in the areas applicable to private pilot with an AMEL endorsement and/or Instrument rating and prepares the candidate to enter the IAR course, at a proficiency level commensurate with peers.

Private Pilot Course Without FAA Flight Test. Training according to PPC ASEL without completion of the FAA knowledge tests, Designated Pilot Examiner (DPE) PPC flight test and certification. This training shall be accomplished under CFR 14, Part 141, Appendix B. Additionally, a minimum of 8 (maximum of 10) sorties will be accomplished under Instrument Flight Rules (IFR) training. These IFR sorties will consist of instrument approaches including RNAV, ILS/LOC, ADF, and VOR training. Cross country sorties will be flown under IFR, utilizing low altitude airways utilizing onboard navigation systems.

Other sorties should be accomplished under VFR.

• Academics / Equipment Provided: The offeror shall provide all instructors, facilities, and instructional equipment, to include aircraft and all other equipment or personnel required to accomplish this training, required to support academic, ground, flight and simulator training. Students shall be issued:

• Individual electronic tablets preloaded with paid subscriptions to flight planning software (e.g., ForeFlight or Garmin Pilot™)

• Headsets for flight operations

• Access to Wi-Fi and computer-based courseware

• Flight/simulator training tools

Training must be delivered in IPT-dedicated cohorts, separate from non-IPT students

• Flight Data Analytics: The offeror shall collect, maintain, and report candidate training and performance data. At a minimum, the offeror shall track:

• Training progress and event completion status

• Flight and simulator hours

• Sortie and simulator event counts

• Certification results and grades

• Aircraft type and hours flown per aircraft type

This data shall be managed using a Learning Management System (LMS) or Training Management System (TMS). In the absence of such a system, the offeror shall ensure data is formatted and delivered electronically on a weekly basis to designated Government training management personnel.

The offeror shall grant access to the LMS/TMS to the following Government stakeholders:

• USAF pipeline management personnel

• Training management authorities

• Candidates’ owning units

• Contracting Officer’s Representative (COR)

Additional data tracking and reporting requirements may be defined in task orders issued upon contract award.

• Syllabus and Training Plan: The offeror shall provide a syllabus and training plan inclusive of the number of flying hours and training device hours to demonstrate its capability to provide training to 25-30 candidates for their proposed throughput (minimum 150).

o NOTE: Current IPT Scaling schedule requires up to three class of 25-30 candidates beginning every three weeks.

• Cockpit Avionics: Cockpit Avionics: Aircraft shall be equipped with a modernized, fully integrated “glass cockpit” avionics suite. At a minimum, the avionics suite shall include the following capabilities and features:

• Primary Flight Display (PFD)

• Multi-Function Display (MFD)

• Global Positioning System (GPS) with Area Navigation (RNAV)

• Wide Area Augmentation System (WAAS)

• Automatic Dependent Surveillance–Broadcast (ADS-B) In/Out

• Active Traffic System

• Integrated Engine Monitoring System

• Integrated Communication and Navigation systems

• Dual VHF Communication Radios

• Capability to conduct VOR, Localizer (LOC), Instrument Landing System (ILS), and

GPS/RNAV approaches

• Display capability for terminal procedure plates, including Standard Terminal Arrival Routes (STARs), Standard Instrument Departures (SIDs), and instrument approach procedures

• Display capability for flight charts, including VFR sectionals, IFR low altitude enroute charts, and IFR high altitude enroute charts

• Certified for Instrument Flight Rules (IFR) operations under 14 CFR Part 23

• Display configuration shall include either:

a) One large screen (minimum 10 inches) capable of simultaneously displaying two independent views (e.g., PFD and MFD), or

b) Two separate displays, each with a minimum screen size of 10 inches The avionics suite shall be capable of supporting FAA training objectives and Part 141 syllabus requirements throughout the entirety of the Initial Pilot Training (IPT) program.

• Lodging and Facility Management: The offeror shall provide fully furnished lodging accommodations at no cost to candidates, in accordance with commercial practices and the Department of Defense Lodging Adequacy Standards (dated 18 December 2020), Sections 1 and 2 (see Attachment 10). Lodging must meet all applicable health, safety, and security requirements.

The offeror shall ensure:

• Lodging is available at least one calendar day before training begins and one calendar day after completion, unless otherwise specified.

• Check-in and check-out are available over a minimum 8-hour window on both ends.

• Candidates may share a common living area (e.g., kitchen and lounge) with 2–4 total occupants.

• Each candidate must have a private, lockable bedroom.

• No more than two candidates may share a bathroom.

• Only same-sex or legally married candidates may share lodging.

• Candidates must not be housed with non-IPT personnel or accompanying family members.

• Lodging is climate-controlled with temperature control, clean, and free of pests, mold, and allergens.

• High-speed internet access is provided in all rooms.

• Key control procedures are in place to ensure security and safety.

• IPT candidates shall reside with other IPT candidates only.

• Deep cleaning is performed between occupancies.

• 24/7 emergency maintenance is available for issues related to plumbing, HVAC, electrical, security, and habitability.

• Safety Procedures and Records: Safety is the highest priority, and the offeror shall take every action possible to ensure IPT is executed in a safe manner. The goal is zero ground and flight mishaps. The offeror shall demonstrate an adequate approach to managing and maintaining FAA safety standards and shall submit its previous 5 years of FAA safety records for Government review. Submissions should include any aviation incident, accident or occurrence of a fatal or serious nature. If an offeror does not have at least five years of historical data, they are to submit any and all data requested above which they currently possess.

• Aircraft: The offeror shall provide sufficient aircraft to accommodate contract schedules and delivery dates. The aircraft shall carry a valid FAA airworthiness certificate for civil aircraft operations. The aircraft shall be operated and maintained as civil aircraft and follow current Federal Aviation Regulations. The offeror shall utilize a like-family of Small Airplanes in the Normal or Utility category with integrated avionics consisting of Global Positioning System (GPS) and Wide Area Augmentation System (WAAS) capable navigation and a modern glass cockpit that meets the requirements listed above.

If multiple aircraft are used for separate phases of training, each aircraft should have the same or similar avionics suite or build upon the previous avionics’ suite (i.e., same avionics suite family). If the offeror uses more than one type of aircraft, a participant shall be restricted to the type of Aircraft Type in which training was initiated. During Airplane Single Engine Land (ASEL) training, candidates shall fly the same type of single engine aircraft throughout the duration of training. During AMEL training, candidates shall fly the same type of multi engine aircraft throughout the duration of training.

• Visual Flying Rules Flying Days: The offeror shall propose a training location that is conducive to fly training in order to meet the 139-calender day requirement for their proposed throughput of candidates. The 139-calendar day training requirement is a hard requirement. If awardees are unable to meet this requirement and the excusable delays at FAR 52.212-4(f) do not apply, then the contract with the awardee may not be extended or may be terminated at the convenience of the Government or for cause. The offeror shall also notify the Government of historical weather patterns that may influence pilot production during different times of the year. The offeror shall be able to provide training during all months of each FY and the period of performance.

• Flying Hours: The offeror shall provide the estimated required hours needed to complete a PPC ASEL, IAR, and PPC AMEL per student. The hours proposed should differentiate between ground instructional hours, aircraft flying hours, and any proposed use of simulator hours.

• National Environmental Policy Act (NEPA): Provide all information/documentation necessary for NEPA compliance at proposed location(s). A proposed approach that the Government determines is likely to meet NEPA requirements via a Categorical Exclusion (CATEX), meaning actions that do not individually or cumulatively have potential for significant effect on the environment and do not, therefore, require further environmental analysis in an Environmental Assessment or an Environmental Impact Statement. If during evaluation, a determination is made that an environmental assessment or an environmental impact statement will be required to be conducted by the Government, then that offeror’s proposed location will be deemed non-selectable; potentially deeming the offeror’s proposal non-selectable. Pertinent items:

o Would the use of your proposed location and associated airspace require the construction, remodeling, or expansion of any buildings, runways, or any other facilities or structures to accomplish this requirement?

o Will your proposed location require the need to move additional aircraft to your proposed location to accomplish this requirement?

o On average, how many sorties do you fly each day at your proposed location?

How many more sorties do you estimate you will fly per day at your proposed location because of this requirement?

By what percentage do you estimate this requirement will increase your average flight sorties per day at your proposed location?

NOTE: While the Government will strive for maximum objectivity, the Government evaluation of each offeror’s proposed location, by nature, is subjective; therefore, professional judgment is inherent in this determination.

Attachments A. IPT Statement of Objectives (SOO) dated 18 Apr 2025 (Attachment 9) B. Department of Defense Lodging Adequacy Standards for IPT (Attachment 10) C. IPT Notification and Reporting Requirements (Attachment 11)

Department of Defense Lodging Ad

IPT _ Notification and Reporting Requ