Aerial Work Platforms PWS AUAB Jan 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Aerial Work Platform (AWP), Mobile Crane and Forklift Inspections, Maintenance, and Repair

Al Udeid Air Base, Qatar

13 January 2026

TABLE OF CONTENTS

Pages

1. DESCRIPTION OF SERVICES

2. SERVICE SUMMARY

3. QUALITY CONTROL

4. GENERAL INFORMATION…

5. SECURITY REQUIREMENTS

6. ENVRIONMENTAL AND HAZARDOUS MATERIALS HANDLING…

7. CONTRACTOR MANPOWER REPORTING

8. APPENDIX

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to maintain, repair, and inspect the Aerial Work Platforms (AWP), Mobile Cranes and Forklifts at Al Udeid Air Base, Qatar (AUAB) in a manner that will ensure continuous and safe operation. The AWP’s, Cranes, Forklifts and their locations are listed in Appendix A, Appendix B and Appendix C. All work must be performed in accordance with (IAW) manufacturer’s recommendations, commercial industry standards, codes, all federal, state, and local regulations. NOTE: The term “AWP” in this PWS includes all equipment listed in Appendix A. All Mobile Cranes are listed in Appendix B. All Forklifts are listed in Appendix C.

1.1 LOAD TESTING AND CERTIFICATION. In addition to the requirements outlined above, the Contractor shall ensure that all Aerial Work Platforms, Mobile Cranes, and Forklifts undergo annual load tests and certifications. These services must be performed by a "Qualified Person," defined for the purposes of this PWS as an individual who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated their ability to solve or resolve problems relating to the subject matter, the work, or the project. These load tests and certifications shall be performed in accordance with manufacturer's recommendations, relevant industry standards (including but not limited to ANSI/SAIA A92 standards for AWPs and ASME B30 standards for cranes), and applicable safety regulations, including OSHA 29 CFR 1926.1400 (for cranes) and 29 CFR 1910.178 (for forklifts). The contractor shall document all load tests and certifications in the Inspection and Maintenance Report. A copy of this report shall be delivered to the Contracting Officer's Representative (COR) no later than three (3) calendar days after each inspection is performed.

1.2 AERIAL WORK PLATFORM, MOBILE CRANE & FORKLIFT INSPECTION,

MAINTENANCE AND REPAIRS. All equipment shall be inspected, repaired, and maintained in accordance with manufacturer’s recommendations, industry standards and regulations, and any federal, state, and local regulations, Occupational Safety and Health Administration (OSHA) 29 CFR 1910.178, and the Air Force Occupational Safety, Fire, and Health Standards DAFMAN 91- 203 or the instruction or regulation that supersedes.

1.2.1 INSPECTIONS AND MAINTENANCE. Contractor shall perform commissioning, quarterly, annual, and programmed inspections and maintenance to ensure reliable and continuous safe operation on all AWP’s, Mobile Cranes & Forklifts. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications and shall be intended to maintain the equipment in safe and reliable operating condition until the next scheduled maintenance. If the AWP, Mobile Crane or Forklift needs to be taken off AUAB the transportation cost will be covered by the contractor and will not incur cost to the U.S. Government.

1.2.2 SERVICE CALL REPAIRS. Service call repairs may be in the form of either routine or emergency calls. The Contracting Officer’s Representative (COR) will identify calls as routine or emergency before notifying the Contractor. All corrective maintenance actions performed by the Contractor, including both workmanship and any replacement parts, shall be warrantied by the Contractor for a period of twelve (12) months from the date of the Government's acceptance of the completed repair. Should the identical fault recur or should a Contractor-provided replacement part fail within the twelve-month period due to defect or improper installation, the Contractor shall provide the necessary re-performance of service and/or replacement at no additional cost to the Government. The Contractor shall correct all deficiencies during the service call repairs whenever possible or within a maximum of three (3) calendar days. All repair work shall be IAW normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Should parts have to be ordered, the Contractor shall first submit a service requisition to the COR for approval. Upon receiving approval, the Contractor shall notify the COR of all projected downtime, estimate time of repairs, and keep the Government informed of any changes.

1.2.2.1. ROUTINE SERVICE. The Contractor will respond to non-emergency service calls within seventy-two (72) hours, or three (3) calendar days, after notification and repair the system to an operational state.

1.2.2.2 EMERGENCY SERVICE. Emergency service calls are repair calls that are unscheduled and placed due to a sudden malfunctioning of the system. Once the emergency call has been placed, the Contractor will have twenty-four (24) hours to respond with personnel on AUAB to begin work, regardless of the time of day or day of the week.

1.2.2.3 REPAIR QUALITY. The quality of the repairs performed shall be measured in equipment failures in a 30-day period. If the repaired component of the AWP, Mobile Crane or Forklift fails within 30 days of the repair, the Contractor will re-accomplish the repair at no cost to the Government. If the AWP, Mobile Crane or Forklift fails twice within thirty (30) days, it will constitute an unsatisfactory inspection as described in para 3.2.1.1. Unsatisfactory Surveillances. The Contractor will submit to the Government at least one primary and one alternate contact phone number before the contract start date.

1.2.2.4 LIMITS FOR REPAIR WORK OUTSIDE OF PREVENTATIVE MAINTENANCE

AND REPAIR. The Contractor shall perform an inspection upon arrival at the system. If the repair is expected to be beyond a minor adjustment or fix (i.e. belt tensioning, cable adjustments, battery maintenance), the Contractor shall create a cost proposal of expected repair work to include separate lines for labor and materials. The Contractor shall wait to start work until approved by the Contracting Officer (CO) or COR, depending on cost (see table below). Once the CO or COR approves the repair, the Contractor shall make the repairs to include meeting the other requirements of this contract. All repairs shall be accomplished in a timely manner and shall be reimbursed to the Contractor. Cost proposals are subject to negotiation.

System Dollar Threshold (USD) Approval Level

All $40,000.00 and above CO

All Under $40,000.00 COR

1.3 REPORTS. Two types of reports will be required.

1.3.1 INITIAL REPORT. The Contractor shall provide a one-time report that will be due to the COR and Contracting Officer (CO) within 15 calendar days after each system is fully inspected for the first time. The report will provide the following:

a) Identification and location of each AWP, Mobile Crane or Forklift. Identification includes make, model, size, style, etc. of each system.

b) Any major deficiencies and notes or interest.

c) Schedule of preventative maintenance to be performed during the period of performance

(PoP).

1.3.2 INSPECTION AND MAINTENANCE REPORT. The Contractor shall provide a report within five (5) calendar days after each service call or inspection. This report must be sent to the COR and the CO. The report shall identify each piece of equipment, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the equipment. If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR before proceeding with the repairs.

2.0. SERVICES SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of contract performance and the expected method of Government surveillance and confirmation of services provided. The thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS

Para Performance Threshold Method of Assessment

1. Inspections and Maintenance Performance of inspections and maintenance as described in paragraph 1.2.1

1.2.1 Inspections and

maintenance performed IAW schedule provided in initial report (SS-5)

COR will validate inspections and maintenance detailed in initial report (SS-5)

2. Service Call Repair Routine – Response Time.

Response to routine calls within time specified in paragraph

1.2.2.1 * (see note below chart)

1.2.2.1 Response to routine

service calls are on-time 95% of the time on a monthly basis

Review of COR logs, service call records, and contractor reports to verify time of notification

vs. time of arrival.

3. Service Call Repair Emergency – Response Time.

Response to emergency calls within time specified in paragraph

1.2.2.2 * (see note below chart)

1.2.2.2 Response to

emergency service calls are on-time 95% of the time on a monthly basis.

Review of COR logs, service call records, and contractor reports to verify time of notification

vs. time of arrival.

4. Service Call Repair Quality Prevent repeat service calls

1.2.2.3 No more than one (1)

repair of the same component of an AWP, Mobile Crane or Forklift within a 30-day period.

COR will validate all service calls are not recurring for an AWP, Mobile Crane or Forklift within the time threshold.

5. Initial Report 1.3.1 Initial report provided to COR within time specified in paragraph 1.3.1

COR will verify receipt of report.

6. Inspection and Maintenance Report

1.3.2 Inspection and

Maintenance Report provided to COR within time specified in paragraph 1.3.2

COR will verify receipt of reports.

7. Quality Control Plan (QCP) 3.0 QCP, IAW PWS para.

3.0 delivered to COR/CO within 14 calendar days of contract award.

COR/CO will validate receipt of QCP. Random COR site visits will ensure adherence to the QCP.

* NOTE: There can be exceptions to the specified time for reasons outside the Contractor’s control (i.e. weather, Force Protection Condition (FPCON) changes, escort issues, holidays, etc.). The CO determines the exceptions validity.

3.0 QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of identified/repaired defects. At a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 2.0, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract PoP. The Contractor shall maintain the QCP throughout the period of performance of the contract. The COR/CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsibilities, AWP, Mobile Crane or Forklift QCP, and the location of all inspection records which will always be available to the Government upon request.

The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the COR/CO the responsible quality control inspector to notify in case of customer complaints. The Contractor shall submit a QCP within fourteen (14) days after contract award. The QCP at a minimum shall include:

o Procedures to cover all services listed in PWS o Identify Preventative Maintenance Intervals IAW manufacturer recommendations o Procedures to ensure quality is provided o Identify personnel by name, duty title, and job description assigned to contract and maintenance team o Discrepancy procedures/corrective action plan o How documentation will be accomplished on maintenance/inspections and discrepancies o Safety o Management procedures to obtain objectives o Chemical usage, Material Safety Data Sheet (MSDS) request for approval o Environmental concerns

3.1 QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Government’s Quality Assurance Surveillance Plan.

3.2. SURVEILLANCE METHODS DEFINITIONS

3.2.1. 95% SURVEILLANCES. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency/defect shall be documented, and the Contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract (or work order) amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

3.2.1.1. UNSATISFACTORY SURVEILLANCES. Receiving two or more

unsatisfactory 95% surveillances within a 12-month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 95% surveillances during the contract period shall constitute a negative trend.

3.2.2. PERIODIC SURVEILLANCE. This method requires the COR to employ a “spot check” style of evaluation. Periodic surveillances may be adjusted, based on quality trends.

3.2.3. CUSTOMER COMPLAINT. The COR may receive complaints from the user. Any complaints will be verified by the COR. If it is found to be a valid deficiency, it will be treated as any other deficiency/defect.

3.3. UNSATISFACTORY INSPECTION. Any unsatisfactory inspection (deficiency/defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR at no increase in contract (or work order) amount.

3.3.1. FAILURE TO MEET PERFORMANCE. Failing to meet the performance measure as outlined in the Services Summary (SS) for any of these performance objectives in any one-month period shall result in a warning or Corrective Action Report (CAR) from the COR. Failing to meet the performance measure as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non- consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-Functional Team (MFT).

3.4. PERIODIC PROGRESS MEETINGS. At a minimum, the CO, COR, other Government personnel as appropriate, and the Contractor shall meet quarterly to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

3.4.1. PROGRESS MEETING MINUTES. The minutes of these meetings will be written by the Contractor and sent to the COR and CO. Once the meeting notes are reviewed, they will be signed by the CO and any other signatures as deemed appropriate and distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

4.0 GENERAL INFORMATION

4.1 HOURS OF OPERATION. Except for emergency services, the Contractor shall perform the regular inspection and maintenance services required under this contract between the hours of 6:00 a.m. and 5:00 p.m. (Local Time), Monday through Sunday. Operations outside these hours shall require prior approval from the Government. The Contractor shall notify the Government of any problems with adhering to the designated time frame. In addition, the Contractor must be available between the hours of 7:00 a.m. and 4:00p.m. to discuss or rectify any issues that may arise during business hours.

4.2 CURTAILED HOURS. Extreme weather conditions may warrant curtailment of normal business hours for scheduled Regular and Annual Inspection and Maintenance. Emergency work may still be required to be performed. The CO or COR will provide determination.

4.3 Period of Performance. The period of performance for this contract is structured as a base year, followed by four (4) one-year option periods with an additionally 6-month extension to continue services. The anticipated contract start date is 1 March 2026.

• Base Year: 1 March 2026 – 28 February 2027

• Option Year One (OY1): 1 March 2027 – 29 February 2028

• Option Year Two (OY2): 1 March 2028 – 28 February 2029

• Option Year Three (OY3): 1 March 2029 – 28 February 2030

• Option Year Four (OY4): 1 March 2030 – 28 February 2031

• 6 Month Extension: 1 March 2031 – 31 August 2031

5.0 SECURITY REQUIREMENTS. The Contractor shall comply with all AUAB security requirements as well as all requirements and procedures IAW DAFFARS 5352.242-9000, Contractor Access to Air Installations. AUAB is a controlled/restricted area and special security procedures are utilized. The Contractor shall be responsible for security of all work areas in cooperation with applicable base agencies. All documentation shall be submitted during the pre-performance period.

5.1 BASE PASS REQUIREMENTS. The Contractor shall maintain a badged workforce to accomplish the task requirements of this PWS to include proper and timely submission of badging request. Local Nationals (LN) and/or Other Country Nationals (OCN) are authorized to work grounds maintenance under supervision of the installations remote monitoring system. To facilitate a smooth phase-in, a badging matrix report shall be submitted to the COR seven (7) days prior to the contract start date. Thereafter, a monthly report shall be submitted by the Contractor to the Government detailing the names, type of badge (red or yellow), and period of badge validity to include date of expiration for red and yellow badges, and a date the badging renewal package will be submitted. This shall be accomplished with zero (0) discrepancies.

Regular work hour badging is up to twelve (12) hours a day and may take up to sixty (60) days to complete. Badging for 24/7 access can take up to ninety (90) days to process. Employees who do not pass security checks will not be allowed on base. Access to base may be revoked at any time if deemed necessary for security reasons by the U.S. Government.

5.1.2 TERMINATION REQUIREMENTS. Upon completion or termination of the contract, or termination of a Contractor employee, the Contractor shall surrender all Government issued identification and/or passes to Security Forces.

5.1.3 CONTRACTOR’S VEHICLES AND DRIVERS. All drivers will have in their possession the following documentation: base identification card (DBIDS), valid driver’s license, vehicle registration, and insurance card. Any driver who does not have these items will be turned away and denied access to the installation. Contractor vehicles may be searched prior to being allowed access to the installation and at any time while on base.

5.1.4. HEIGHTENED SECURITY AND FPCONs. During periods of heightened security and FPCONs, the Contractor shall still be responsible for meeting the same contractual schedule unless notified by the CO or COR that service has been temporarily suspended or restricted.

During times of heightened security, delays at the entry gates should be expected; movement onto and around the base will be significantly restricted.

6.0 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH) COMPLIANCE

6.1. GENERAL POLICY: The Contractor shall comply with all applicable federal, state, local, and Air Force policies regarding waste minimization and pollution prevention.

6.2. SPILL PREVENTION AND CONTROL: The Contractor shall maintain an adequate supply of spill control materials on hand at all job sites at all times. The materials must be sufficient to contain and clean up a worst-case spill scenario, based on the volume and hazard level of the materials being used. The COR shall approve all hazardous materials brought on site by the contractor prior to use.

6.3 HAZARDOUS MATERIAL (HAZMAT) MANAGEMENT: The Contractor shall manage all hazardous materials in accordance with the following requirements:

6.3.1 HAZMAT DOCUMENTATION AND TRACKING: The Contractor shall create and maintain an up-to-date hazardous material inventory for all materials used on the job site. All HAZMAT documentation, handling, and tracking shall comply with U.S.

federal, Department of Defense (DoD), and Air Force regulations, as well as all applicable environmental laws and standards of the State of Qatar. In cases where U.S.

and Qatari regulations conflict, the more stringent standard shall apply. The inventory shall be accompanied by complete, approved copies of the corresponding Safety Data Sheets (SDS).

6.3.2 ON-SITE HAZMAT PRACTICES: The Contractor is prohibited from conducting any process treatments (e.g., paint thinner or solvent recycling) on the installation. All unused hazardous materials and associated waste shall be removed from the job site by the end of each workday.

6.3.3 FINAL HAZMAT DISPOSITION REPORT: No later than ten (10) working days following the termination or completion of this contract, the Contractor shall submit a final hazardous material inventory report to the Contracting Officer's Representative (COR).

This report must list all hazardous materials used throughout the period of performance, the total quantity of each material used, and a detailed description of the final disposition of any remaining materials or waste.

7.0. CONTRACTOR MANPOWER REPORTING. The Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract to the CO and CO. Reporting inputs shall correspond to the labor executed within each distinct Period of Performance (PoP) of this contract (i.e., the Base Year and each subsequent Option Year). While inputs may be reported any time during the Fiscal Year, all data shall be reported no later than the last day of each period of performance.

Reporting Period: Contractors are required to submit data by the last day of each period of performance.

8.0 APPENDICES.

A. List of Aerial Work Platforms B. List of Mobile Cranes C. List of Forklifts

Appendix A – Aerial Work Platforms

Brand/Model # Type of Lift Description/Serial # Size Building

Location JLG 1930ES Scissor Lift 00200217617 19 Ft 8060/Structures JLG 260MRT Mini Rought Terrain

Scissor Lift 0200266758 26 Ft 8100/Structures

JLG 660SJ Telescoping Boom Lift 0300275617 66 Ft 8100/Structures

JLG 1500AJP Articulating Boom Lift

0300326088 150 Ft 8100/Structures

JLG 800AJ Articulating Boom Lift

0300245139 80 Ft 8100/Structures

JLG E18MCL Mobile Construction Lift

M130017369 24 Ft 8100/Structures

JLG

X15JPLUS

Boom Lift C170001783

44 Ft 8040/Electric

JLG 450AJ

Boom Lift

0300196524

45 Ft 8040/Electric

JLG R3246 Scissor Lift B200088793 38 Ft 8040/Electric

JLG 1930ES Scissor Lift 0200237747 19 Ft 8040/Electric

JLG 2646ES Scissor Lift 1200032299 26 Ft 8404/Electric

GENIE AWP-

25S

Single Man Scissor Lift

AWPT-1735 25 Ft 8040/Electric

GENIE IWP-25S Single Man Lift IWPP-12660 25 Ft 8040/Electric

Appendix B – Mobile Cranes

Brand Model # Description/Serial # Size Building

Location Tyrex CD225 123772 25 Ton 8098/Dirt Boys Grove RT530E-2 236921 30 Ton 8098/Dirt Boys

Link Belt RTC8050X P Series II J6K9-6102 50 Ton 8098/Dirt Boys

Grove RT530E-2 230839 30 Ton 8098/Dirt Boys

Appendix C – Forklifts

Brand Model # Description/Serial # Size Fuel Type

Building Location

Toyota 8FBR25 8FBR25-10670 2.5T Electric 8040rt/Electric

Toyota 8FBR25 8FBR25-10665 2.5T Electric 8060/Structures Jungheinrich EJC 212 90519314 1.5T Electric 8116/MATCON Yale ERP18VT MWBE2030 G807B14002U 2.5T Electric 8116/MATCON