AED_Cost_Proposal_2026_final.docx

This cost proposal document is submitted in response to RFP196713 for the City of Palo Alto Fire Department's AED Maintenance and Service program. The Palo Alto Fire Department is soliciting comprehensive maintenance services for the City's network of automated external defibrillators, which includes quarterly on-site inspections of 124 AED units citywide, semi-annual testing of current and future devices added to inventory, replacement of expired or defective pads and batteries, and provision of loaner units when devices require off-site evaluation. The contractor must service AED models manufactured by ZOLL Medical, Physio-Control, and Stryker, and the contract term spans three years with quarterly maintenance and inspection cycles occurring in January-March, April-June, July-September, and October-December.

The cost proposal establishes pricing for quarterly maintenance inspections for 124 AED units across three contract years, with costs calculated on a per-unit basis and expanded to total quarterly maintenance costs for the entire fleet. Year 1, Year 2, and Year 3 pricing is presented separately, with annual costs calculated as four times the quarterly maintenance cost. The proposal also includes access to a real-time online tracking system for asset management that enables the Fire Department to monitor inspection status, record City-performed checks, and report device-specific issues. The selected contractor will ensure uninterrupted AED availability across City locations while excluding units assigned to the Palo Alto Police Department and Palo Alto Utilities from the scope of services.