AED_Cost_Proposal_2026.docx

This is a cost proposal attachment for RFP196713 submitted to the City of Palo Alto Fire Department for comprehensive AED maintenance and service. The proposal covers quarterly maintenance and inspection services for 124 AED units citywide, excluding units assigned to the Palo Alto Police Department and Palo Alto Utilities. Services include on-site quarterly inspections, replacement of expired or defective pads and batteries, provision of loaner units when necessary, and access to a real-time online tracking system for asset management and inspection monitoring. The contract term spans three years, with quarterly inspections performed during four designated periods annually: Q1 (January-March), Q2 (April-June), Q3 (July-September), and Q4 (October-December). The contractor must be capable of servicing current AED models manufactured by ZOLL Medical, Physio-Control, and Stryker, as well as any future devices procured during the contract period.

The cost proposal template requests bidding pricing for quarterly maintenance costs per AED unit and total quarterly maintenance costs across all 124 units, with calculations required for each of the three contract years and a grand total for the full three-year period. The proposal structure indicates that vendors must provide unit pricing and aggregate costs for years one, two, and three separately, allowing the City of Palo Alto to evaluate total cost of ownership across the contract duration. No specific pricing amounts are shown in the template, as this represents the cost proposal framework for qualified contractors to complete and submit.