AE Design RFQ KWRD 21-0067.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (ACC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

COMBAT AIRPOWER STARTS HERE

06 August 2026

MEMORANDUM FOR ARCHITECT-ENGINEER SERVICES SOLICITATION

FROM: 49 CONS/PKB

SUBJECT: Request For Qualifications (RFQ) for A-E Services for KWRD 21-0067, Repair Dormitory B336, Holloman AFB, NM

SYNOPSIS FOR FIRM-FIXED-PRICE CONTRACT – ARCHITECT-

ENGINEERING (A-E) SERVICES (Total Small Business Set-Aside) to provide 35% design drawings and specifications, complete cost estimate and supporting design analysis based on the requirements set forth in the Statement of Work, KWRD 21-0067, Repair Dormitory B336, dated 27 March 2026.

1. CONTRACT INFORMATION: This is a Request for Qualifications (RFQ) on the capabilities and experience related to efforts necessary to manage and execute a contract for service for the Government’s planned project KWRD 21-0067, Repair Dormitory B336, located at Holloman AFB, New Mexico. The Government intends to award a Firm Fixed Price Contract to the most highly qualified small business Architect-Engineer (A-E) firm in accordance with the Statement of Work (SOW) dated 27 March 2026. The Government will select the three (3) most highly qualified small business offers ranked in order by their qualifications applicable to the requirements of the SOW. Proposal preparation instructions and proposal due date will be specified in the Request for Proposal (RFP) Letter and will be issued to the most highly qualified offeror to perform the required services. If a reasonable negotiated price cannot be attained with the most highly qualified offeror, then an RFP Letter will be sent to the next most highly qualified offeror, limited to the three most highly qualified offerors.

Notice to Offerors: This RFQ is for information on capabilities and experience and is not to be confused with an RFP. This RFQ is strictly used by the Government to determine the three (3) most highly qualified offerors for this contract. The Government intends to hold discussions with the three (3) most highly qualified offerors to clarify the contractor’s proposed execution approach for this contract order. Offeror responses to discussions will be considered in making the final selection. The Government will make the selection decision based on primary and secondary selection criteria in accordance with RFO 36.202, specifically RFO 36.202-1 Evaluation, and R-DFARS 236.202, specifically DFARS 236.202-1, and PGI 236.202-1. The North American Industrial Classification System (NAICS) codes for this procurement is 541310 (Architectural Services).

The wages and benefits of service employees (see RFO 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employee’s office location rather than the location of work.

Firms must have a Unique Entity Identifier (UEI) (formally known as DUNS) number from Dun & Bradstreet (D&B) and be registered in the Department of Defense (DoD) System for Award Management (SAM). Firms not previously registered may visit https://www.sam.gov.

Instructions for new registration are also located at the following link:

HTTPs://www.sam.gov/SAM/transcript/Quick Guide for Contract Registrations.pdf.

Contractors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220. Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS-4212 report. Information can be found at the Department of Labor website https://www.dol.gov/agencies/vets/programs/vets4212 or call the service center at 1-866-237-0275; you will be asked to provide your company name, employer identification number (EIN), and UEI number and DUNs number.

2. PROJECT INFORMATION: The required A-E services are for 35% design drawings and design analysis for repairing Dormitory B336 at Holloman AFB. In addition, the A-E firm shall prepare a Level 3 cost estimate for the project. Services required are related to concept designs, standard designs, specifications and construction documents for new facilities or renovations, developing cost estimates, conducting technical reviews, and other design related services in support of the project.

Project-specific requirements are described in the Statement of Work (SOW) dated 27 March 2026.

3. SELECTION CRITERIA: The selection criteria a-h are listed below in descending order of importance. Sub-factors within each criterion are equally important unless stated otherwise. Criteria a through e are primary and will be evaluated for all offerors. Criteria f, g and h are secondary and will only be used as tiebreakers among firms that are essentially technically equal.

PRIMARY SELECTION CRITERIA.

A. Specialized experience and technical competence in:

A.1 Planning and/or new design or renovation of enlisted unaccompanied personnel housing such as Permanent and Transient Dormitories, Dining Facilities, technical training student housing, and personnel rehab center facilities

A.2 Quality management procedures. Firms demonstrating a third-party certified (e.g. ISO 9001 or similar) quality management system will be given greater consideration. A detailed quality control plan is not required with this submission but will be required after award of the contract.

For factor A.1 the basis of evaluation will be the project descriptions in Section F of the SF330. The evaluation will consider characteristics such as breadth, depth, complexity of experience, and incorporation of innovative solutions. For factor a.2, the basis of the evaluation will be the description of the firm’s quality management procedures in Section H of the SF 330. Subfactor a.1 is more important than subfactor a.2.

B. Professional Qualifications

Responding firms shall demonstrate professional qualifications in these key disciplines:

(1) Project manager

(2) Architect

(3) Structural engineer

(4) Mechanical engineer

(5) Electrical engineer

(6) Civil engineer

(7) Fire protection engineer

(8) Cost Engineer/estimator

The basis of the evaluation will be information provided in section E of the SF 330.

The SF 330 shall include a matrix in Section G showing experience of the proposed lead disciplines on the projects listed in Section F of the SF 330. The education, professional registration, certifications, overall years of experience, longevity with the firm, and relevant project experience will be considered. All disciplines are equal in importance. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The number of personnel is addressed under the capacity criteria below. The lead personnel for each discipline should be clearly identified in section E. Only one resume (the lead for that discipline) will be evaluated for each discipline.

C. Past Performance

The basis of evaluation will be Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules.

The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF330. If deemed relevant by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors will also be considered. In addition to CPARS, the board may seek information on past performance from other sources.

D. Capacity to initiate work and complete within the time parameters of the project. The evaluation will consider the availability of an adequate number of personnel in the following key disciplines: project manager; architect; structural engineer; mechanical engineer; electrical engineer; civil engineer; fire protection engineer; interior design; geotechnical engineer, cost engineer/estimator, and commissioning authority. Include a Part II form for each firm that is part of the proposed team. For small businesses, the evaluation will also consider the firm’s ability to expend at least 50% of the cost of contract performance by employees of the prime firm. If your firm or partnering firm’s SF330 Part II doesn’t include all these key disciplines, you must include a table in Section H of the SF 330 showing the capacity of the key disciplines, including partnering firms. The evaluation will look at numbers listed in Part II of the SF330 and the capacity table in Section H to evaluate the overall capacity of the team.

E Knowledge of Local Conditions at Holloman AFB, NM:

Knowledge of Local Conditions will consider climatic conditions demonstrated by architects and mechanical engineers, local construction methods demonstrated by civil, structural, and geotechnical engineers and local construction climate/market impact by cost engineers.

The basis for evaluation for Knowledge of Local Conditions will be from the proposed personnel project experience on resumes located in Section E, and from the projects submitted in Section F of the SF 330. The government will consider the breadth of discipline and project experience and at each of the three locations. A separate rating will be provided for each location.

SECONDARY SELECTION CRITERIA. The following secondary criteria will only be used as a tiebreaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation.

The three secondary selection criteria are listed in descending order of importance.

F. Geographic Proximity.

Responding firms should identify any offices operated in close proximity to the Holloman AFB and the contribution these office(s) will make in support of the project. The basis of the evaluation will be information submitted in Section H of the

SF 330.

G. Volume of DoD AE contract awards in the last 12 months.

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD AE contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD AE contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330. This information will be excluded from the Section 4 20-page limit described below.

4. SUBMITTAL REQUIREMENTS:

Contractors shall indicate their interest in competing for this requirement through submission of the two (2)-page RFQ response (required) and the SF-330 supplement (optional), both saved as separate pdf format files. Deliver via email no later than 2:00pm (Mountain Standard Time), 01 September 2026. For files larger than 3MB, please send an email, per offeror, to the Contract Specialist, Albert Hannah at albert.hannah.1@us.af.mil, requesting a DoD Safe drop-off at least 3 business days prior to the suspense due date, in response to this requirement. Emailed submissions are acceptable and must be sent to the Contracting Officer, Vaughn Cahill at vaughn.cahill@us.af.mil Contract Specialist, Albert Hannah at albert.hannah.1@us.af.mil.

SF330 Part I: Only one SF 330 Part I for the proposing team shall be included. Include the firm's UEI, DUNS Number and CAGECODE identification numbers in SF 330, Part I, Section B, block 5.

A maximum of ten (10) projects for the proposed team (including joint ventures and teaming partners) may be provided in section F. A “project” is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation. If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it should provide the contract number for reference purposes. Project descriptions shall clearly describe the extent of work completed, the extent of work performed by the team (i.e. disciplines and scope), extent of design completed by the proposed team (i.e. preparation of design-build package;

100% design; report, etc.), and dates of completion for design and construction. Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Designs or studies completed before 2014 will not be considered. Projects for which designs, or studies are not complete may be given lesser consideration than completed efforts.

SF330 Part II: Submit SF330 Part II for the prime firm and all consultants.

The SF 330 should have a total page limitation of 120 printed pages with Section H limited to twenty (20) pages. The DoD A-E contract award information included is excluded from this 20-page limit. Each project in Section F is limited to two (2) pages; Part II is excluded from the 120 printed page limit. Double-sided sheets will count as two pages. Page sheets of 11 inches X 17inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11-point font.

Note: this is not a request for proposal.

Interviews will be held with the firms determined to be the most highly qualified and may be conducted via e-mail, telephonically or a combination of both.

QUESTIONS:

Questions can be submitted prior to sending the RFQ responses, no later than 2:00pm (Mountain Standard Time) 17 August 2026. All questions will be compiled, and answers will be provided no later than 24 August 2026. Offerors must email questions to the Contract Specialist Albert S. Hannah at albert.hannah.1@us.af.mil and the Contracting Officer Vaughn P. Cahill at vaughn.cahill@us.af.mil

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). Title the files(s):

Synopsis#_COMPANY NAME_Cover letter Synopsis#_COMPANY NAME_SF330 NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format.

Notice to Offerors:

RFQ responses received after the date/time specified will not be considered. Offerors that do not respond to this RFQ prior to the date/time specified will not be considered.

VAUGHN CAHILL, GS-11, DAF

Contracting Officer

Attachments:

1. SOW for KWRD21-0067, Repair Dorm B336,, dated 27 March 2026

2. Dorm 336 Architect Floor Plan, dated Nov 1989