ADS_CC_-_Shortlist_Interviews_Tabulation_Meeting_Minutes.pdf

Marion County Public School Facilities Architect Design Services Continuing Contract

Shortlist Interviews Tabulation Meeting

Meeting Information 3:00 p.m. on May 28, 2025 Facilities Conference Room, 1105 S.W. 7th Road, Ocala, FL 34471

Meeting Minutes I. Roll Call & Opening Remarks

The meeting was called to order at approximately 3:00 p.m. by Nick Hill, JBPro

Procurement Lead for Marion County Public Schools. Roll call was conducted, confirming that all Selection Committee members were present.

At approximately 3:05 p.m., members of the public were invited into the room and asked to sign in.

Mr. Hill mentioned that although this meeting is open to the public, no one outside the

Selection Committee and Procurement Team would be permitted to speak for the duration of this meeting.

Mr. Hill then reminded attendees that this bid is still subject to the cone of silence as detailed in the Cone of Silence Acknowledgement Form.

II. Selection Committee Scoring

At approximately 3:07 p.m., each Selection Committee member read their individual scores aloud for the shortlisted firms. Once all scores were submitted, Kathie Ebaugh, a procurement specialist from JBPro supporting the Marion County Public Schools

Facilities Department, tabulated and announced the final adjusted scores. These were calculated in accordance with the scoring procedures outlined in the 2025 Design

Services RFQ Selection Process Manual.

Firm Total Adjusted Score Rank Monarch Design Group, LLC 106.80 1 DLR Group 104.60 2 Wannemacher Jensen Architects, Inc. 102.80 3 Walker Architects, Inc. 102.40 4 Harvard Jolly, Inc. 99.20 5 Bhide & Hall Architects P.A. 97.80 6

BRPH 96.00 7

Brame Heck Architects Inc. 92.40 8 Rowe Architects, LLC 89.00 9

Shortlist Interviews Tabulation Meeting (MCPS Architect Design Services Cont. Contract) | Page 2

III. Selection Committee Recommendation

At approximately 3:25 p.m., Mr. Hill invited the Selection Committee to discuss how many firms should be recommended to the School Board for continuing contracts.

Following brief deliberation, Selection Committee member Mr. Donald Tucker moved to recommend the top five ranked firms. The motion was seconded by Selection

Committee member Mr. Stephen Ayers and passed unanimously.

IV. Next Steps

At approximately 3:30 p.m., Mr. Hill informed the Committee that the Facilities

Procurement Team would bring forward the Selection Committee’s recommendation at an upcoming Marion County School Board meeting for formal consideration.

Mr. Hill then adjourned the meeting at 3:32 p.m.