ADMS Expansion Combined Synopsis Solicitation Final.pdf

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD

Combined Synopsis/Solicitation

Requirement Title: Advanced Disaster Management System Expansion

Solicitation Number: FA268024Q4040

Solicitation Issue Date: Thursday, 5 September 2024

Response Deadline: Wednesday, 11 September 2024 no later than 2:00 PM EST

Contract Specialist: 2d Lt Sara Rulli / sara.rulli.1@us.af.mil/ (240) 612-5646

Contracting Officer: Heather L. Roe / heather.roe.1@us.af.mil / (240) 612-3964

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Proposal (RFP) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-03 Defense Federal Acquisition Regulation Public Notice 03/26/2024 Air Force Federal Acquisition Circular 07/07/2023

4. This acquisition is a small business sole source award in accordance with DAFFARS 5313.501 – 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 423430.

The Small Business Size Standard associated with this NAICS is 250 employees.

Description:

This requirement is for the 316th Wing Inspector General’s Office (316 IG). The 316 IG requires an expansion to the in-place Advanced Disaster Management System (ADMS). The ADMS is a virtual reality system delivering scenarios of emergency response to natural and manmade disasters across Joint Base Andrews, increasing incident command structure tactics and mitigation efficiency.

The required ADMS expansion will include simulations of gate runner & high-risk traffic stop scenarios, active shooter & sniper scenarios, drone scenarios, and a simulation of building #1500, the Jones Building, on Joint Base Andrews. These expansions will allow the 316th IG to fortify and enhance pre-incident planning, mitigation, tactical approaches and operations. This software system expansion will lead to improved training, mitigation, performance of procedural tasks, and disaster response capabilities, in support of the 316 IG and Security Forces Group mission goals.

This software system expansion requirement must cohesively work within the in-place ADMS system, which was furnished by Environmental Tectonics Corporation (ETC) as part of an original acquisition in 2022. The expansion will be delivered, and software installed, as part of the requirement specifications. Furthermore, this software system expansion shall meet all specifications detailed within the attached Statement of Work.

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to:

316 WG/IG

Building 1500 Suite 2700.02 Joint Base Andrews, MD 20762

Requirement Information

General Information

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 48 hours of receipt. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Proposals in response to this solicitation must be submitted via email to the Contract Specialist and Contracting Officer listed above no later than the established deadline above.

2. Proposals must be valid for 90 days.

3. Questions must be emailed to the Contract Specialist and Contacting Officer by Monday, 9 September 2024 at 2:00 PM EST.

4. Complete the below contractor identification information.

Company Name:

Address:

Discount Terms:

SAM Registered: Yes/No

CAGE #:

UEI #:

Small Business: Yes/No

Woman-Owned: Yes/No

Veteran-Owned: Yes/No

Point of Contact:

Telephone Number:

Printed Name:

Date:

Signature:

Estimated Period of Performance/Delivery:

5. Proposed Price – To be completed and return with the submittal.

CLIN Supplies/Service Quantity Unit Total 0001 Security Forces Expansion – Gate Runner &

High-Risk Traffic Stop Scenarios 1 Lot $

0002 Security Forces Expansion – Active Shooter & Sniper Response Scenario

1 Lot $

0003 Security Forces Expansion – Drone Scenarios

1 Lot $

0004 Security Forces Expansion – Building #1500 Interior Simulation

1 Lot $

Instructions to Offerors

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

- Price

- Technical acceptability (Technical acceptability will be evaluated through an offerors submittal being in accordance with Attachment 1 ADMS Full Expansion Statement of Work)

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1 – ADMS Full Expansion Statement of Work

Evaluation Criteria

Attachments

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.204-14, Service Contract Reporting Requirements (Oct 2016)

52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023)

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

52.219-8, Utilization of Small Business Concerns (Sept 2023)

52.219-9, Small Business Subcontract Plan

52.219-16, Liquidated Damages – Subcontracting Plan (Sept 2021)

52.219-28, Post Award Small Business Representation Program

52.222-3, Convict Labor

52.222-19, Child Labor--Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-40, Notification of Employee Rights

52.222-50, Combating Trafficking Persons

52.222-54, Employment Eligibility Verification

52.223-9, Estimate of Percentage of Recovered Material Content for EPA-designated Items

52.223-23, Sustainable Products and Services (May 2024)

52.225-1, Buy American-Supplies (Oct 2022)

52.225-5, Trade Agreements (Dec 2022)

52.225-13, Restrictions on Certain Foreign Purchases

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

Clauses and Provisions

52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018)

52.239-1, Privacy or Security Safeguards (Aug 1996)

52.242-5, Payments to Small Business Subcontractors (Jan 2017)

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.201-1 Acquisition 360: Voluntary Survey 52.203-3 Gratuities 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-20, Predecessor of Offeror 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-29 Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures 52.209-7 Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-25, Prohibition on contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran –Representation and Certification 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7012 Preference for Certain Domestic Commodities 252.225-7048, Export Controlled Items 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports http://www.acquisition.gov./ https://www.acquisition.gov/far/52.204-19#FAR_52_204_19

252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001, Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea

The following DAFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

Description: