Administative Guidance for Offerors.docx
DOCX document 18 KB Posted
- Attached to
- Fort Logan National Cemetery Tree Maintenance
- Solicitation number
- 36C78626Q50245
About this file
This is Administrative Guidance for Offerors for a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation for tree maintenance services at Fort Logan National Cemetery under Solicitation Number 36C78626Q50245, managed by the Department of Veterans Affairs National Cemetery Administration.
Offerors must be registered as certified SDVOSBs with the Small Business Administration by the bid closing date and maintain the solicitation's NAICS code on their SAM.gov profile to qualify. A mandatory site visit is scheduled for August 12, 2026 at 9:30 am at the Public Information Center at Fort Logan National Cemetery; vendors are strongly encouraged to attend to understand the requirements fully. All vendor questions must be submitted via email to david.hester@va.gov no later than August 13, 2026 at 9:00 am ET, with answers provided by amendment on or before August 17, 2026 on SAM.gov. Vendors must remain actively registered in SAM.gov through quote submission and award; late quotes will not be accepted, and failure to acknowledge or comply with amendments may result in rejection. Critical evaluation factors that are commonly missed include: (1) Prime Contractor's past performance descriptions detailing a minimum of three recent tree projects (within the last five years) of similar size and scope; (2) Resume for a Certified Arborist demonstrating a minimum of three years' experience directly supervising commercial tree maintenance operations including removal, trimming, and stump removal at commercial, industrial, or public sites; and (3) verification that the Arborist holds International Society of Arboriculture certification. Vendors must provide complete, accurate, and detailed responses addressing all solicitation requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TreeMaintWorksheet.xlsx | XLSX spreadsheet | |
| Tree Maint Map_FY26_Fort Logan.pdf | ||
| Tree Maintenance_Eval Criteria_FY26_Fort Logan.docx | DOCX document | |
| TreeMaintWorksheet_FY26_Fort Logan.xlsx | XLSX spreadsheet | |
| QSE_36C78626Q50245.pdf |
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Text version
ADMINISTRATIVE GUIDANCE FOR OFFERORS
100% SDVOSB Set-aside Please note you must have the NAICS code of the solicitation on your SAM.gov profile to qualify to bid and must be a registered certified SDVOSB with the SBA by the time all bids are due.
Site Visit:
A site visit is scheduled for 8/12/2026 @ 9:30 am, the meeting place is the Public Information Center Ft. Logan National Cemetery (in through our main gate off Sheridan, PIC building will be on the right, with a big lake behind it). Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.
Vendor Questions:
All vendor questions regarding this solicitation shall be submitted by email to the david.hester@va.gov no later 8/13/2026 9:00 am ET. Questions received after this deadline may not be addressed, and answers will be provided via amendment no later than 8/17/2026 on SAM.gov.
Late Quotes:
Late quotes will not be accepted. Vendors are responsible for ensuring that their complete quote is submitted prior to the solicitation closing date and time.
SAM Registration:
Only quotes submitted by vendors that are actively registered in SAM.gov at the time of quote submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Amendments:
Vendors are responsible for monitoring SAM.gov for all solicitation amendments up to the closing date. Failure to acknowledge or comply with amendments may result in the quote being deemed non-responsive.
Review of the Solicitation:
Vendors shall read the entire solicitation, including all sections, attachments, specifications, and amendments, prior to submitting a quote. Vendors are responsible for ensuring that all requirements are addressed in their submission.
Completeness of Quote:
The Government will evaluate only the information submitted. The Government will not make assumptions about vendor capabilities, technical approaches, or past performance not clearly documented in the quote. Vendors must provide complete, accurate, and detailed responses to all solicitation requirements.
Please make sure you provide all information ask for by the evaluation factors.
Here are the most commonly missed factors.
· Prime Contractor’s past performance descriptions of a minimum of 3 recent (within the last 5 years) tree projects of similar size and scope.
· Resume for Certified Arborist demonstrating a minimum of three (3) years’ experience as a direct supervisor of a commercial tree maintenance operation that included removal, trimming, and stump removal in commercial, industrial, or public sites.
· Arborist with Certification from International Society of Arboriculture
(End of Document)
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