AddNO1QA DCF ITB 2324 075 final.pdf

Addendum No. 01 with Written Inquiry Responses

DCF ITB 2324 075

Renovate Renaissance Homes Reroof and Window Replacement General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number: DCF ITB 2324 075 Solicitation Title: Renovate Renaissance Homes Reroof and Window Replacement Response(s) Due Date: January 17, 2024 Addendum Number: No. 01 Addendum Date: December 4, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2324 075 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Appendix V: Bid Sheet:

Base Bids and Alternatives

Base Bid A - Project No. 34020200, Reroofing Includes: Bldg.’s 01,02, and 10

Amount Base Bid A – Reroof Bldgs. #01, #02, #10: $ Alt #1 – Bldg. 03 $ Alt #2 – Bldg. 04 $ Alt #3 – Bldg. 05 $ Alt #4 – Bldg. 06 $ Alt #5 – Bldg. 07 $ Alt #6 – Bldg. 08 $ Alt #7 – Bldg. 09 $ Alt #8 – Bldg. 11 $

TOTAL REROOFING: $

Base Bid B –Window Replacement Bldgs. #05, #06, #07:

Alt #1 – Bldg. 03 $ Alt #2 – Bldg. 04 $ Alt #3 – Bldg. 05 01 $ Alt #4 – Bldg. 06 02 $ Alt #5 – Bldg. 07 08 $

Renovate Renaissance Homes Reroof and Window Replacement General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Alt #6 – Bldg. 08 09 $ Alt #7 – Bldg. 09 10 $ Alt #8 – Bldg. 11 $

TOTAL WINDOW REPLACEMENT: $

Change No. 2

2.3 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

10/16/23 MFMP VIP located at: https://vendor.myfloridamarketplace.

com

1.4

* Mandatory In-Person Pre-Bid Conference:

11/01/23 1:00 p.m.

Northeast Florida State Hospital Maintenance Building #19, Conference Room, 7487 State Road 121 South, MacClenny, Florida 32063

2.5

Written questions must be received no later than:

11/10/23 5:00 p.m.

See Section 1.3 2.6

Anticipated posting of responses to Vendor questions:

11/29/23 12/04/23

5:00 p.m.

MFMP VIP located

Vendor Substitution Requests and Documentation

12/15/23 5:00 p.m.

See Section 1.3 2.10

Electronic bid must be received by the Department:

12/12/23 01/17/24

2:00 p.m.

See Section 1.3 2.7

*Bid opening: 12/13/23 01/18/24

10:00 a.m.

1:00 p.m.

Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdminist ration Phone:

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.7.3 https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357

Renovate Renaissance Homes Reroof and Window Replacement General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Activity Date Time Eastern

Address Section Reference

Anticipated posting of intended contract award:

12/30/23 02/06/24

5:00 p.m.

MFMP VIP located

Section 5

Anticipated effective date of contract:

01/29/24 03/01/24

5:00 p.m.

N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

Change No. 3

2.10 Basis for Bidding – Trade Names

Brand name(s) and/or catalog number(s) are given for purposes of identification and to denote the standard of quality desired, and do not, in any way, restrict bidders to a specific make and manufacturer. All substitutions must be functionally equivalent to the item specified. Unless otherwise noted, the specifications for the brand specified are the general specifications with no added options or accessories.

Vendors must submit requests for substitutions by 5:00 PM on 12/15/2023, in order for the Department to review prior to bid submissions. This information will be posted in the Vendor Information Portal.

After the contract is executed, other equipment materials, etc., as manufactured by other manufacturers may be accepted only upon Department approval. The proposed substitution must be equivalent in quality and workmanship and will perform its intended purpose satisfactorily.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Response to Written Inquires:

Question # Vendor Name Solicitation

Section Question Department Response

Holley

Development Corporation

We would like to pull roof reports for the houses on Dr. Circle. I need the house addresses or parcel# to do so.

Doctors Circle 5951 SR 121 South, Macclenny Parcel #: 17-3S-22-0000-0000-0020

Parcel #: 17-3S-22-0000-0000-0020 Owner: TIITF / DEPT OF HEALTH Site Address: 5951 SR 121 S City: MACCLENNY Use Code: 8,587 Use Desc: HOSPITALS - 87 Sec: 17 Twp: 3S Rng: 22

Holley

Development Corporation

08 51 13 Can we use vinyl windows instead of Aluminum windows?

The use of vinyl windows is acceptable. Basis of Design for vinyl windows shall be Jeld-Wen Premium Atlantic Vinyl Series. Refer to Section 2.10 Basis for Bidding – Trade Names. Vendors including vinyl windows within the Bid that differ from the Basis of Design, shall submit manufacturer product data prior to the bid submission deadline stated in Section 2.3 – Timeline. See Change No. 2.

Holley

Development Corporation

08 51 13

Can we change from selected windows to a different manufacture?

See note below.

#2 We would like to use Simonton (PlyGem) windows. Florida Product Approval # FL5167-R41. They meet all the requirements.

Refer to response for Question #2.

Holley

Development Corporation

08 51 13 Can we use synthetic underlayment?

See note below.

Refer to Section 2.10 Basis for Bidding – Trade Names.

Vendors including items within the Bid that differ from the Basis of Design, shall submit manufacturer product data

Question # Vendor Name Solicitation

Section Question Department Response

Peel and stick can cause alge to form when placed on top of asphalt. So we would like to use synthetic underlayment instead.

prior to the bid submission deadline stated in Section

2.3 – Timeline. See Change No. 2.

5 Keeler Roofing Will this project be awarded to a GC or separate contractors for window, roofs, siding, and etc.?

Project will be awarded to a single General Contractor.

6 Keeler Roofing Are shingles to remain or be removed?

Existing shingles are to remain. Existing areas of damaged shingles, if applicable, shall be replaced prior to installation of new roofing systems.

7 Keeler Roofing

The drawing(s) call for the existing shingle roof to remain as is and install peel and stick underlayment over existing shingles. Peel and stick will not adhere properly to existing shingles. Is synthetic underlayment to be installed over shingles?

See response to Question #4.

8 Keeler Roofing

Is there an allocated amount of wood replacement that each contractor is required to have included in proposal? Or will there be change orders for all wood replaced?

The amount of wood replacement required at damaged fascia, eaves, and soffits is unknown at this time.

Bidders shall include a twenty percent (20%) allowance/allocation per building in their Bid.

9 Keeler Roofing

For wall flashing for the roof system the existing siding is to be removed so that the wall flashing can be properly installed. Is the roofing contractor responsible for reinstalling existing? New siding? Or will someone else be doing siding replacement work?

Yes, roofing contractor is responsible for re-installation resulting from the roof system install.

10 Keeler Roofing Is Tri County Metals an approved manufacture for the roof system to be used?

See response to Question #4.

Question # Vendor Name Solicitation

Section Question Department Response

11 Keeler Roofing

During the walk through there is significant damages to the 2x12 fascia. On the bid sheet there is no unit pricing for 2x12 fascia to be replaced. Can this be added to the bid sheet?

Refer to response for Question #8.

12 Keeler Roofing

The specifications book calls for a 20 year NDL warranty. This may only be approved if the existing roof is removed and all damaged wood is replaced prior to new roof. Please clarify the manufacture warranty you are wanting?

Requested warranty is 20 years. The Contractor is to confirm and/or identify additional requirements needed to achieve the requested warranty.

13 Bigfoot Construction

Would NEFSH consider accepting aluminum window for this project? It would help with structural integrity and durability against wear and tear.

Refer to Exhibit L Window Tech Specs Section 08 51 13, Aluminum Windows.

14 Parker Brothers Clarify whether the new windows need to be aluminum or vinyl? Specs and plans conflict.

Refer to response for Question #2.

15 Parker Brothers

Since the exact extent of the wood repairs is unknown and varies from bldg to bldg, can you provide an amount we need to include in our quotes and an area on the bid form for unit prices for additional wood repairs that may be required?

Refer to response for Question #8.

16 Titan Contracting Appendix

V: Bid Sheet

Witch units are occupied? Units #2, #4, and #8 are occupied.

17 Titan Contracting Appendix V: Bid

Base bid B states Window replacement Bldgs. 5, 6, 7 with Alternate bids for Bldg. 3, 4, 5, 6, 7, See Change No. 01.

Question # Vendor Name Solicitation

Section Question Department Response

Sheet, Base Bid B and Exhibit L - Window Tech Specs

2.1 through

2.8

8, 9, 11. Units 5, 6, and 7 are included in the base bid and the alternate bid list. Bldgs. 5,6 and 7 are omitted from the ABI list in Exhibit L - Window Tech Specs and Bldgs. 3,4,1,2,,8,9,10, and 11 are included. Please clarify which units are included in the base bid and alternate bid list.

18 Titan Contracting

Exhibit L - Window Tech Specs Part 2-Products

2.1 through

2.3

Are vinyl windows acceptable if they meet the performance standards in

2.2 and 2.3?

Refer to response for Question #2.

19 Titan Contracting Appendix

V: Bid Sheet

Baker County building department will enforce Florida code that prevents three layers of roofing. Request DCF acknowledgment that some base bid units may require roofing removal to meet building code.

Architect is unaware of locations where two (2) existing roofing systems are currently installed. If during the course of construction these conditions are discovered, selective removal of this roofing is acceptable.

20 Titan Contracting

Appendix V: Bid Sheet and Exhibit L -

Reroof Drawings

Please confirm that base bid Bldgs.

01, 02, and 10 are metal roof over existing asphalt shingle and that all Alternate roof bids for Bldgs. 03, 04, 05, 06, 07, 09, and 11 are complete removal of all roofing materials and decking with new 5/8" decking (7/16" on plans).

New metal roofing over existing asphalt shingle roofing shall be installed at all Buildings, both Base Bid and Alternates.

21 Titan Contracting

Appendix V: Bid

Sheet and

ITB 1.1

Roof system must be a smooth and level surface before layover and must be approved for installation by manufacturer to pass code in Baker

Acknowledged. Removal of existing asphalt roofing and/or roof decking is not included in the project scope of work on any of the Buildings, Base Bid or Alternates.

Question # Vendor Name Solicitation

Section Question Department Response

County. Additionally, Section 706.1.1 of the 2020 Florida Building Code states: Not more than 25 percent of the total roof area of a roof section of any existing building or structure shall be repaired, replaced, or recovered in any 12-month period unless the entire existing roofing system or roof section is replaced to conform to requirements of this code. All units inspected have greater that 25% damage to existing decking and will require removal of entire roof system to repair decking. Request DCF acknowledgment that base bid for units 01, 02, and 10 may need complete roofing removal and that base bid price will not include this.

22 Titan Contracting Appendix

V: Bid Sheet

Should base bid Bldgs. 01, 02, and 10 need decking repair is 3/4" OSB or plywood acceptable or is 1"x6" tongue and groove wood required?

3/4” Plywood sheathing rated to be used in this application is an acceptable alternate to 1x6 T&G wood decking. In either case, fasteners shall be provided in type, kind, and quantity required to meet roofing manufacturer requirements.

23 Titan Contracting Appendix

V: Bid Sheet

Bid documents require rafter repair with 2"x6" lumber but existing rafters are 2"x8". Request DCF acknowledgement that repairs must be made with 2"x8" lumber.

Acknowledged. New / repair material shall match removed material, including size and wood species.

24 Titan Contracting

Exhibit L - Reroof Drawings Demolition Roof Plan - House 02

Bldg. 02 has a flat roofing system over carport and plans call for no work to be done on flat roof. Please confirm no work or specify roofing system to be used.

No new work is required in this area.

Question # Vendor Name Solicitation

Section Question Department Response

25 Titan Contracting

Exhibit L - Reroof

Tech Specs

1.8 B

Current soffit is 1"x6" tongue and groove wood soffit with vinyl soffit covering the wood and aluminum facia. Some of the wood soffit is damaged. Should damaged wood soffit be replaced with 1"x6" tongue and groove wood, 3/4" OSB/Plywood, or should all wood soffit be removed completely prior to vinyl soffit installation?

The Provider shall replace all damaged wood soffit material with 3/4” Plywood prior to vinyl soffit installation.

26 Titan Contracting

Exhibit L - Reroof Drawings Demolition Roof Plan - Roof Demolition

Legend

Existing chimney covers and air intake covers are in disrepair. Legend states to reuse. Should new chimney covers and air intake covers be fabricated and installed as needed?

Yes.

27 Titan Contracting

Exhibit L - Window

Tech Specs 1.6

Will residents move and protect interior furnishings prior to window installation?

Yes, residents will move and protect interior furnishings.

28 Titan Contracting

Exhibit L - Reroof

Tech Specs

1.6 C 3 b.

Access to site - during the pre-bid meeting it was discussed that the site will not be open to the secured area of the hospital and that contractors will use current access gate located on FL-121 and Dr Circle. Since no contractor will have access to the hospital secured area, are background checks required?

Yes, background checks will be required.

29 Titan Contracting Exhibit L - Reroof

If background checks are required, what is the process and who pays for them?

Contractor to submit a photocopy of each employee’s driver’s license that will be working on the project. There will be no cost associated with the background checks.

Question # Vendor Name Solicitation

Section Question Department Response

Tech Specs

1.6 C 3 b.

30 Titan Contracting

Exhibit L - Reroof

Tech Specs

3.1 B. and

F.

It is noted that all houses have substantial infestations of wasps along the eaves and porches of each house. Will DCF provide pest control and removal of wasps?

The Department will provide pest control and removal of wasps.

*All meetings noted with an asterisk (*) are public meetings.