AddNo.01 DCF ITB 2526 084.pdf

This is Addendum No. 01 to Invitation to Bid (ITB) 2526-084 issued by the Florida Department of Children and Families (DCF) for HVAC preventive maintenance and repair services at the Roberts Building in Jacksonville, Florida. The addendum updates the project timeline, which includes eight distinct HVAC services encompassing annual and monthly Building Automation System inspections, mechanical-draft cooling tower maintenance, condenser water pump servicing, and quarterly inspections of two Trane CenTraVac chillers. A mandatory in-person pre-bid conference is scheduled for June 8, 2026, at 10:00 AM at the Roberts Building (5920 Arlington Expressway, Jacksonville, FL 32211). Written questions must be submitted by June 22, 2026, at 2:00 PM, with responses posted by July 9, 2026. The revised response due date is July 22, 2026, at 10:00 AM, with public opening on July 23, 2026, at 2:00 PM via video conference. The anticipated notice of intent to award is August 4, 2026, with an anticipated contract start date of August 10, 2026. The contract will have a five-year term with potential renewal for up to three additional years.

Pricing for preventive maintenance services is fixed-price with all labor, materials, equipment, tools, supervision, and consumables included, while repairs and out-of-scope work require separate written authorization with hourly rates plus a ten percent markup on parts. Qualified respondents must maintain an active Florida mechanical contractor license, ensure all refrigerant-handling technicians hold EPA certification, maintain a service location within 80 miles of the facility, respond to Department contact within four hours, and provide on-site presence within twenty-four hours when applicable. No set-aside preferences are designated, though optional tiebreaking certifications are available for Minority Business Enterprise, Veteran Business Enterprise, Florida Business, Foreign Manufacturer with a Factory in Florida, or Drug-Free Workplace participant status. The Department is exempt from Florida state sales and use tax and will impose a 0.7% transaction fee through MyFloridaMarketPlace. No incumbent vendor is identified, and financial consequences of five percent per occurrence (cumulative maximum ten percent) apply for incomplete, late, or non-compliant deliverables. If the selected contractor cannot support the existing Building Automation System (Trane Tracer SC) at contract commencement, it must provide a complete BAS head-end replacement at no additional cost.