AddNo_02_QA - DCF ITB 2526 084.pdf
PDF 95 KB Posted
- Solicitation number
- ITB-15899
- Issued by
- Leon County, Florida
About this file
This is Addendum No. 02 to Invitation to Bid 2526-084 issued by the Florida Department of Children and Families (DCF) for comprehensive HVAC preventive maintenance and repair services at the Roberts Building located at 5920 Arlington Expressway, Jacksonville, Florida. The solicitation encompasses eight distinct service categories including annual and monthly Building Automation System (BAS) inspections, mechanical-draft cooling tower maintenance, condenser water pump servicing, and quarterly inspections of two Trane CenTraVac chillers, with service frequencies ranging from annual to monthly occurrences. A mandatory pre-bid conference was held on June 8, 2026, with written questions due by June 22, 2026, and responses posted by July 2, 2026. The original proposal deadline was July 15, 2026; however, Addendum No. 02, dated July 9, 2026, reflects an updated response due date of July 22, 2026. The anticipated notice of intent to award is July 28, 2026, with a contract start date of August 1, 2026. The resulting contract will have a five-year term from August 1, 2026, through July 31, 2031, with potential renewal for up to three additional years subject to satisfactory performance, funding availability, and a maximum three percent annual price increase during renewal periods.
Addendum No. 02 contains Department responses to written inquiries submitted by vendors regarding the solicitation structure and requirements. MSI-Certified Air Contractors requested separation of the BAS portion into a standalone solicitation, citing the competitive disadvantage created by the requirement that contractors unable to support the existing Trane Tracer SC system must provide a complete BAS replacement at no cost to the Department. The Department responded that the Trane Tracer SC supports open-standard BACnet communication protocols, enabling non-Trane vendors with appropriate skills and access to service the system. The Department confirmed that the solicitation will not be separated, as the BAS and mechanical scopes are operationally integrated and prior separation attempts resulted in documented service gaps. Respondents unable to service the existing BAS may include a BACnet-compatible BAS replacement in their bid at no cost to the Department. All preventive maintenance services are provided on a fixed-price basis with labor, materials, equipment, tools, supervision, consumables, and incidental costs included, while repairs and out-of-scope work require separate written authorization with hourly rates plus ten percent markup on parts. The Department is exempt from Florida state sales and use tax and will impose a 0.7% transaction fee through MyFloridaMarketPlace. Financial consequences of five percent per occurrence apply for incomplete, late, or non-compliant deliverables, with a cumulative maximum of ten percent.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Required Certifications.pdf | ||
| DCF ITB 2526 084.pdf | ||
| Technical Response.pdf | ||
| Purchase Order Ts Cs.pdf | ||
| Vendor Questions.docx | DOCX document | |
| POSOW DCF ITB 2526 084.pdf | ||
| IntentAward_DCF ITB 2526 084.pdf | ||
| PUR 1001 General Instructions to Respondents.pdf | ||
| AddNo.01 DCF ITB 2526 084.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Addendum No. 02_ with Written Inquiry Responses
DCF ITB 2526 084
Roberts Building HVAC Preventive Maintenance & Repair Services
PMT-08 1 Rev. January 30, 2024
Solicitation Number: DCF ITB 2526 084
Solicitation Title: Roberts Building HVAC Preventive Maintenance & Repair Services
Response(s) Due Date: July 22, 2026
Addendum Number: 02
Addendum Date: July 9, 2026
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
PMT-08 2 Rev. January 30, 2024
Response to Written Inquiries:
Question
Vendor Name Solicitation
Section Question Department Response
1.
MSI-Certified Air
Contractors General
Can the building automation portion of this bid be separated as its own RFP and have the mechanical service portion in another RFP? The existing Trane controls can only be serviced and supported by Trane directly due to their territory and licensing structure. There are no other licensed Trane controls service companies in the Northeast Florida other than Trane. Also, no other Trane Controls contractor is allowed to operate and/or sell in the Jacksonville territory. Page 3 of the RFP states that “If a contractor is unable to operate and support the existing BAS that the contractor shall provide a new complete BAS system other than Trane free of charge.” This is unrealistic and would cost over $100,000 to provide a new BAS system for this building. This requirement gives Trane Service a severe advantage and disenfranchises any other competition from competing. We believe the RFP is unfair and allows Trane Service to be the only provider i.e. monopoly. As a publicly funded organization this is not the best use of tax payer’s funds.
The BAS portion of this RFP can be done through a separate sole source RFP while the remaining preventative maintenance on the mechanical
The Trane Tracer SC supports open-standard communication protocols, including BACnet, and non- Trane vendors with the necessary skills, tools, and access to those open-standard protocols are capable of servicing the system. The Solicitation will not be separated. The BAS and mechanical scopes are operationally integrated, and prior contracts that separated them resulted in documented service gaps.
Respondents who cannot service the existing BAS may include a complete, BACnet-compatible BAS replacement in their bid at no cost to the Department.
The Solicitation remains unchanged.
PMT-08 3 Rev. January 30, 2024
Question
Vendor Name Solicitation
Section Question Department Response equipment can be bid through another RFP. This would allow other HVAC service contractors to fairly compete on those services and not allow Trane Service to bundle BAS and mechanical equipment service into one purchase order. The overall benefit of separating the RFP into two RFPs will reduce the total spend on preventative maintenance through competition and ultimately save tax payer dollars.
File details come from the government source that posted it. Updated .