Additional Information attachment 2.pdf
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- Solicitation number
- 89503508102026
- Issued by
-
Department of Energy
About this file
This is an Additional Information document issued by the Southeastern Power Administration (SEPA), a component of the United States Department of Energy, dated August 10, 2026. The document outlines three key administrative requirements for contractors.
Payment shall be made via electronic transfer through the Automated Clearing House (ACH), requiring contractors to complete and submit a Standard Form 3881 (SF 3881) ACH Vendor/Miscellaneous Payment Enrollment Form prior to payment processing. All invoices must be submitted directly to the Contracting Officer and Contracting Officer Representative via email to Juvonna.mattox@sepa.doe.gov and Charcey.gaines@sepa.doe.gov. Any changes to financial institution information must be communicated at least ten days in advance using the SF 3881 form. On-site work personnel must be United States citizens with REAL ID Act-compliant picture identification; non-citizen personnel require sixty days' advance notice and DOE Headquarters approval. All contractor IT equipment connecting to SEPA's guest network must have current software updates and active firewall and antivirus protection. The Government will not furnish any real or personal property under the contract, and contractors are prohibited from acquiring property at Government expense.
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Text version
Attachment 2
1 | P a g e
United States Department of Energy Southeastern Power Administration
1166 Athens Tech Road Elberton, Georgia 30635
August 10, 2026
ADDITIONAL INFORMATION
1. PAYMENT BY ELECTRONIC FUNDS TRANSFER - OTHER THAN
SYSTEM FOR AWARD MANAGEMENT
Southeastern Power Administration will make payment by electronic transfer using the Automated Clearing House (ACH). The Contractor is required to complete, sign, and submit a SF 3881 ACH Vendor/Miscellaneous Payment Enrollment Form before payment can be made. An SF 3881 is provided as attachment 10. Notification of change in a designated financial institution must be made by the Contractor submitting a completed SF 3881 ACH Vendor/Miscellaneous Payment Enrollment Form to the Contracting Officer at least ten days prior to the date such change is to become effective.
To initiate the payment cycle, all invoices shall be submitted directly to the Contracting Officer and Contracting Officer Representative for approval via email:
U.S. Department of Energy Southeastern Power Administration Attn: CO & COR 1166 Athens Tech Road Elberton, GA 30635-6711 Juvonna.mattox@sepa.doe.gov & Charcey.gaines@sepa.doe.gov
a. See attachment 10
2. On-Site Work Requirements. Personnel who will be working on-site at Southeastern shall be United States citizens and will be required to show picture identification (state Driver’s License that are compliant with the REAL ID ACT). If personnel are not United States citizens, Southeastern must be notified sixty (60) days in advance to request approval from DOE Headquarters. Southeastern will require that all software (operating system, applications, etc) are current with all software updates applied before allowing contractor’s IT equipment to connect to Southeastern’s network (Guest network). All IT equipment must be running a firewall and antivirus software.
3. Government Furnished Property – None The Government is not obligated to furnish any real or personal property under this contract, and the contractor is not authorized to acquire any real or personal property at the Government’s expense under this contract.
mailto:Juvonna.mattox@sepa.doe.gov mailto:Charcey.gaines@sepa.doe.gov
1. PAYMENT BY ELECTRONIC FUNDS TRANSFER - OTHER THAN SYSTEM FOR AWARD MANAGEMENT
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