Addendum1_02JUL2021.docx

ADDENDUM # 1, Dated July 2, 2021 to Request For Proposal (RFP)

ORPIN NOTICE # DEQ-1215-21

OREGONBUYS NOTICE # S-34000-00000081

On call - Diversity, Equity, and Inclusion Services

ADDENDUM NO. 1: This Addendum to Request for Proposals ORPIN Notice #DEQ-1215-21 / OregonBuys Notice #S-34000-00000081(the RFP) is issued by the State of Oregon, Department of Environmental Quality (DEQ). The RFP solicits proposals for On call - Diversity, Equity, and Inclusion Services. Except as modified by this Addendum No. 1 all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged. Requests for changes to the RFP, including this Addendum, must be submitted by 5:00 PM (Pacific Time) on July 5, 2021.

DELETED LANGUAGE; NEW LANGUAGE; CHANGES: The RFP is hereby amended as follows with existing language shown in normal font, new language or changes indicated in bold and underlined and deleted language shown in [brackets] with strikethroughs.

3.2.1 Proposal Submissions & Page Limits

To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below) along with the Proposal Page Limits:

FOR ALL CATEGORIES*

*If applying to multiple categories, only one copy of each document must be submitted with the Proposal unless the documents are different for each category.

Proposer Information and Certification Sheet

3.3.1.1

CONSULTATION SERVICES:

3.3.2.2 Implementation Plan for Consultation Services

Proposer shall provide Proposer’s Implementation Plan for Elements 1 and 2, Organizational Assessment and Strategic Plan respectively, for Agency. Implementation Plan shall include:

· Timeline

· Indicate using number of days from Effective Date (Contract Signing Date)

· Indicate any potential or prior obligations through December 31, 2021

· Action items and the respective responsible individuals for activities[:

· Organizational Assessment;

· Strategic Plan; and

· Coaching and General Consulting.]

4.10.2.1 Consultation Services

Price Proposal (Attachment D) The SPC will conduct the price evaluation. The SPC will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

“Price being scored” is the total cost of all the action items for each Element excluding Element 3.

· Total cost of Element 1’s action items will be weighted 40% of Price proposal score.

· Total cost of Element 2’s action items will be weighted 40% of Price proposal score.

· An average of all Proposer’s Key Persons hourly rates (non-administrative) will be weighted 20% of Price Proposal score.

FACILITATION SERVICES:

3.3.3.1 Approach to Facilitation Services

Proposal must demonstrate Proposer’s experience and ability to provide DEI Facilitation Services to Agency.

Proposer shall include a detailed narrative explaining their approach to providing DEI facilitation services, as it relates to the Services being requested in this RFP. Proposer’s detailed narrative shall at a minimum, describe the following:

· The skills and knowledge that Proposer has to ensure the effectiveness of meetings and processes to advance DEI;

· How Proposer uses Proposer’s skills and knowledge to overcome challenges including lack of interest from participants, active challenges to the objectives of the meetings and processes, and disruptive behavior during the meetings and processes;

· How Proposer protects participants on all sides within DEI conversations and work groups to allow for meaningful dialogue without further harm to those involved; [and]

· How the Proposer uses their interpersonal skills and emotional intelligence in the context of facilitation[.];

· The preferred number of attendees for one (1) facilitation session and maximum number of attendees for one (1) facilitation session;

· Potential or prior obligations through December 31, 2021.

4.10.2.2 Facilitation Services

Price Proposal (Attachment D) The SPC will conduct the price evaluation. The SPC will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

“Price being scored” is the total cost of only the sample activities in the Facilitation tab of Attachment D. Proposer may add additional lines, but those lines will not be included in the “price being scored”.

TRAINING SERVICES:

3.3.4.1 Approach to Training Services.

Proposal must demonstrate Proposer’s experience and ability to provide DEI Training Services to Agency.

Proposer shall include a detailed narrative explaining their approach to providing DEI training services, as it relates to the Services being requested in this RFP. Proposer’s detailed narrative shall at a minimum, describe the following:

· The skills and knowledge that Proposer has to ensure the effectiveness of trainings to advance DEI;

· How Proposer uses Proposer’s skills and knowledge to overcome challenges including lack of interest from participants, active challenges to the objectives of the trainings, and disruptive behavior during the trainings;

· How Proposer protects participants on all sides within DEI trainings to allow for meaningful dialogue without further harm to those involved;

· How Proposer uses their interpersonal skills and emotional intelligence in the context of training; [and]

· How Proposer would implement a “train the trainer” program with trainings that are conducive to a “train the trainer” program. This should include list of “train the trainer” trainings, if available[.];

· Preferred number of attendees for one (1) training session and maximum number of attendees for one (1) training session; and

· Potential or prior obligations through December 31, 2021.

4.10.2.3 Training Services

Price Proposal (Attachment D) The SPC will conduct the price evaluation. The SPC will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

“Price being scored” is the average cost of all trainings in the Training tab of Attachment D. The average cost will be the total sum of all the Proposer-provided trainings divided by the number of trainings.

REPLACED IN ITS ENTIRETY: The RFP Attachment D is hereby deleted and replaced in its entirely with new attachment “AttachmentD_02JUL2021” added in OregonBuys in the Attachments tab.

RFQ Addendum – DEQ Version 1 – Approved 4.10.18