Addendum Two - Dining Services Response to bidders questions 9.30.26.doc
DOC document 31 KB Posted
- Attached to
- WCU Dining Services
- Solicitation number
- 73-RFP-00775
- Issued by
- Jackson County, North Carolina
About this file
This is Addendum Two to an RFP issued by Western Carolina University's Purchasing Services for comprehensive dining services. The addendum provides responses to seven bidder questions and clarifies several procedural requirements for RFP 73-RFP-00775. Key clarifications include confirmation that bidders may use their own forms for staffing schedules in the technical submittal, direction to review Exhibit D for historical event data, and correction of contract award and effective dates to 2027 rather than 2026. The written questions deadline has been moved to October 8, 2026 by 5:00 PM, with University responses due October 14, 2026 by 5:00 PM. All questions should be directed to Stuart Hurst at shurst@campusdining.net. Bidders are required to submit menus without pricing and must return one properly executed copy of the addendum with their original proposal to avoid disqualification. A revised Attachment to Exhibit A (excel financial submittal proposal) has been uploaded and made available to all bidders.
The addendum underscores administrative modifications to the original RFP timeline and submission requirements but does not address pricing terms, funding mechanisms, or incumbent information, which remain defined in the primary contract documents. Bidders must comply with all addendum requirements as they form an integral part of the RFP documents and modify the original contract documents with the noted amendments and additions.
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Text version
STATE OF NORTH CAROLINA
Western Carolina University Purchasing Services
IMPORTANT RFP ADDENDUM
Date Addendum Issued: October 1, 2026
RFP NUMBER: 73-RFP-00775
COMMODITY: Dining Services ADDENDUM NUMBER: Two (2)
USING AGENCY: WCU
OPENING DATE/TIME: November 9, 2026 / 2:00 p.m. ET
INSTRUCTIONS:
This Addendum forms a part of the RFP Documents and modifies the Contract Documents with amendments and additions noted below:
I. Questions & Answers
1. In Technical submittal G Part 6.3 is there a template we should be using?
Answer: There is no template, bidders may use their own forms to show staffing schedules.
2. Is there any indication of the number of events held.
Answer: Please review Exhibit D Historical Data
3. Date errors 2.1 RFP schedule table.
Answer: Contract award and effective date should read 2027 not 2026.
4. Change in Submit written questions and University response to questions.
Answer: Bidder written questions are now due October 8th by 5:00 PM and the University response will be October 14th by 5:00 PM
5. Document revision.
Anwser: A revised Attachment to Exhibit A (excel financial submittal proposal) has been uploaded.
6. Who do we send submittal questions?
Anwser: All submittal questions should be emailed to Stuart Hurst at shurst@campusdining.net by the due date shown above.
7. Do we include menu pricing in the submittals
Anwser: No, we want to see the menus but pricing should not be added II. RETURN ONE properly executed copy of this addendum with your original proposal response. Failure to do so may disqualify the Proposer.
Execute Addendum:
AUTHORIZED SIGNATURE:
NAME and TITLE (Typed):
ADDRESS (CITY, STATE & ZIP):
Rev. 09/01/2009
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