ADDENDUM TO FAR 52-212-1 Submission Instructions Evaluation Criteria.pdf

***ADDENDUM TO FAR 52.212-1***

1. QUOTE SUBMISSION INSTRUCTIONS

1.1. Submission Due Date. The offeror must ensure its quote, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is identified on the header for this Request for Quotes in SAM.gov.

1.1.1. The lateness rules for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Items," and are incorporated into this solicitation.

1.2. Submission. The quote submitted in response to this solicitation shall be formatted as stated below and furnished electronically to Contract Specialist (CS), donald.j.luby.civ@army.mil, and contracting officer kathleen.b.oneill.civ@army.mil. The quote shall only be submitted as described.

1.3. Quote Compliance. The Government must have received from the offeror a fully compliant quote.

The quote is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).

1.4. Quote Acceptance. FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the Quote Summary of not less than 60 days from the date of the solicitation closing. This date may be extended by mutual agreement. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

1.5. Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

1.6. Single Quote Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one quote with one approach to meeting all the requirements of this solicitation. Quotes that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

1.7. All or None. FAR 52.212-1(h) is hereby tailored for this solicitation: Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or found ineligible for award.

1.8. The offeror shall mark the title page with the following legend:

This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this quote. If, however, a contract is awarded to this offeror as a result of -- or in connection with --the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [offeror shall insert numbers or other identification of sheets];

and

1.9. The offeror shall mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quote.

2. QUOTE FORMAT

2.1. This section provides guidance to the offeror for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

2.2. The quote submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein. The acceptable electronic formats for quotes shall be compatible with MS Office 2016 or Microsoft 365, (specifically MS Word and MS Excel) and/or PDF format. The quote shall be labeled with the solicitation number. This number can be found on page one of this combined solicitation and synopsis. Label shall also include the name, address, and telephone number of the Offeror. All volumes shall be electronic files and not be password protected.

2.3. Offerors shall scan all files for computer viruses prior to submission to the Government.

2.4. Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

3. QUOTE CONTENT AND ORGANIZATION

3.1. The offeror shall prepare the quote as set forth in Table 1, Quote Organization Table. The completion and submission to the Government of documents identified in Table 1, Quote Organization Table, shall constitute an offer and shall indicate the offeror’s unconditional consent to the terms and conditions of the solicitation.

TABLE 1 PROPOSAL/QUOTE ORGANIZATION TABLE

VOLUME SECTION TITLE COPIES PAGE LIMIT

Cover Letter – Not Evaluated Proposal/Quote Summary – Not Evaluated Organizational Conflict of Interest (OCI) – Not Evaluated

1 – electronic (Word or PDF)

Unlimited

2 Factor 1: Experience 1 – electronic (Word or PDF)

1 page/referenced contract, in specified tabular format

Factor 2: Past Performance 1 – electronic (Word or PDF)

Up to 1 additional page per reference, in specified tabular format (PWS and SOWs do not count towards the page limit)

4 Factor 3: Price Proposal/Quote 1 – electronic (Excel, Word and/or PDF)

Unlimited

3.2. The quote shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic quote. Any linked information that is not contained in the quote will not be accepted.

4. QUOTE DOCUMENTS

4.1. Quotes shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale addressing how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s quote in response to this solicitation, except as stated in the past performance evaluation section.

4.2. Quotes are to be structured in accordance with the Contract Line Item Number (CLIN) structure set forth in paragraph 1.9 on pages 1 and 2 of this solicitation.

3.3 A Quote Submission Template has been provided with this RFQ. This template is not mandatory but is recommended. The template is designed to assist offerors in identifying and tracking the requirements of this RFQ and reduce offerors’ risk of their offer being deemed non-responsive due to failure to address required elements of the solicitation.

4.3. QUOTE SUMMARY, Volume 1, shall include the following information in the format provided:

Solicitation No. W912LN-25-Q-A011 Date submitted Offeror’s name Offeror’s address Offeror’s CAGE code, and Unique Entity ID (UEI) CAGE code:

UEI:

Contact information for Offeror’s quote Point(s) of Contact

Name:

Phone #:

Email address:

Quote Acceptance Period Quote is valid through:

Statement of Intent re Subcontracting The offeror ☐ DOES ☐ DOES NOT intend to subcontract all or part of the work

4.4 Statement Regarding Intent to Subcontract. As noted above, offerors shall expressly state whether they do or do not intend to subcontract any portion of the work. If the offer does intend to subcontract, the offeror shall provide:

• Address, CAGE code, and Unique Entity IDs for each proposed subcontractor

• A description of the work to be subcontracted

• Whether the offeror has secured a written commitment from the identified subcontractor to proceed if the offeror is awarded a contract pursuant to this RFQ; if so, the offeror shall provide a copy of document

4.5. Signature Actions/offeror Fill-Ins. Offerors shall submit a copy of all completed fill-ins for provisions and clauses requiring contractor provided information, and (if applicable) a signed copy of all amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM from the time of quote submission through award.

4.6. Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFQ, and a statement of agreement to furnish and deliver the items or perform services set forth in the RFQ in consideration for offeror’s proposed price(s) set opposite each item. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

4.7. Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the quote. Also, the offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation.

Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

5. OFFEROR EXPERIENCE (Volume 2) REQUIRED CONTENTS:

5.1. Offeror shall submit a detailed descriptive listing of up to five (5) contracts the offeror has performed within the last five (5) calendar years prior to the date of this solicitation that are similar in scope, magnitude of effort, and complexity to the requirement set forth in this solicitation. The description must address whether the prior contract included the following work, as described in full in the referenced Performance Work Statement (PWS) paragraphs:

Factor 1: Food Preparation & Quality. Preparation of meals to commercial quality standards and in accordance with food safety regulations, in accordance with PWS paragraph(s) 5.1 thru 5.1.1.

Factor 2: Menu Standards. Provision of meals and meal components conforming to a customer-provided menu including portion size and nutritional/preparation standards, in accordance with PWS paragraph(s) 5.2 thru 5.2.3.

Factor 3: Meal Packaging and Delivery, in accordance with PWS paragraphs 5.3 thru 5.3.1.

Factor 4: Food Safety, Sanitation & Cleaning. Compliance with food safety standards throughout preparation, transportation, and service of meal components and prepared meals, and maintenance of acceptable hygiene within the food preparation and food service areas, in accordance with PWS paragraphs 5.4 through 5.4.1, and 5.5 through 5.5.2.

The description should not include descriptions of work that do not pertain to catering, food service or management of catering/food service contracts. Information must be submitted using the format provided in paragraph 5.1.1 below. If the offeror includes information regarding more than five (5) contracts, the Government will consider only the first five contracts presented.

5.1.1 For each Contract(s) submitted in response to paragraph 5.1, offeror shall provide the following information using the following format (fields may be expanded if additional space is required):

Contract Number (and DO/TO # if applicable) Contract Type (e.g., firm fixed price, cost reimbursement)

Estimated Annual Value of Contract Total Value of Contract with any Options Delivery Date(s) or Period(s) of Performance Contracting Office address and phone # Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO

On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor ☐ Prime Contractor with a Subcontractor ☐ Subcontractor

Description of work similar to Factors 1-4:

Describe the offeror’s management effort on the contract:

For government contracts, the Individual POC(s) identified should include a current Contracting Officer and/or Contract Specialist in the contracting organization and/or the Contracting Officer’s Representative (COR) on the contract; for private industry entity the POC should include the person responsible for signing or administering the Contract or their successor in that role.

5.1.1 In its description of work similar to Factors 1-4, the offeror shall specify the location in the cited contract’s performance work statement (PWS) or statement of work (SOW) (to include paragraph and page number) that substantiates that the Factor was part of the prior contract’s requirements. Provide a copy of the complete PWS or SOW.

5.1.2 If the proposed Contract was issued under or in connection with a related written instrument

(e.g. IDIQ, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed contract are further defined within the terms and conditions (e.g. statement of work) of that related written instrument, provide that information and any other information necessary to establish this instrument's relationship to the proposed contract. (These documents can be submitted as stand-alone attachments with the quote).

5.3 If the offeror has performed more than five (5) food contracts within the last five (5) years that are similar in nature, scope, magnitude of effort, and complexity, the offeror may provide a narrative paragraph describing those contracts at a summary level.

5.4 If the offeror intends to subcontract all or part of the work, the offeror should provide the information called for in paragraphs 5.1 through 5.3 above for each subcontractor, or at least provide a narrative description of the subcontractor’s experience with requirements of this nature. Failure to establish that offeror has investigated the subcontractor’s recent, relevant experience and that the selected subcontractor has recent, relevant experience may result in an unsatisfactory rating for the “Experience” evaluation factor.

5.5 The Experience volume shall not include any pricing data relating to the current solicitation.

6. PAST PERFORMANCE (Volume 3):

6.1 The offeror may submit the following additional information regarding up to three (3) of the contracts identified in response to section 5 and occurred within 3 years of this solicitation. If the offeror wishes the contract(s) to be considered for purposes of evaluating past performance (fields may be expanded if additional space is required):

Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.

Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.

6.2 It is the offeror’s responsibility to provide sufficiently detailed, thorough and complete past performance information that the Government may evaluate its Past Performance. Failure to provide the information requested above may result in an assessment that the offeror does not possess a record of recent and relevant past performance.

6.3 The Government does not assume the duty to search for data to cure problems it finds in quotes.

6.4 Since past performance is an evaluation factor for source selection purposes, it is imperative that the offeror present its past performance information in a clear and complete manner.

6.5 The offeror may also be evaluated based on other internal Government or private source information.

The Government may utilize the Contract Performance and Rating System (CPARS) and/or Supplier Performance Risk System (SPRS) to search for recent and relevant offeror performance and ratings and may send questionnaires to previous customers. If the offeror is aware of negative past performance and wishes to offer mitigating information, that information should be submitted as part of the offeror’s initial quote. In the absence of discussions, the offeror will not have another opportunity to provide it prior to source selection.

6.6 The Government will conduct an in-depth evaluation of all recent performance information to determine how closely the services performed under those contracts relate to the management and technical requirement(s) of the current effort. Consideration will be given to similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope, magnitude of effort, and complexity, type, and schedule. In addition, consideration will be given to any quality awards or certifications that indicate the offeror has a high-quality process for developing and producing the services required by this acquisition.

6.7 The offeror should provide a copy of its most recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the quote.

6.8 The Past Performance volume shall not include any pricing data relating to the current solicitation

7. PRICE (Volume 4), REQUIRED CONTENTS:

7.1. Price Quote Format.

7.1.1. Electronic spreadsheet files (Workbooks) shall be sent in MS Excel 2016 or Microsoft 365 compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. There can be no cell references to data or files which are not included in the Price Volume. For each Workbook, all Rows, Columns, Cells and Worksheets must be Visible (object.Visible=True). Zero height/Zero width rows/columns in Worksheets are not acceptable. Worksheet cells formatted with the Font color equal to the Fill color are unacceptable. Workbooks or Worksheets shall not be password protected. Print image files or pictures (for example a picture of an Excel spreadsheet embedded in a word document) or files containing only values are not acceptable.

7.1.2. Supporting narrative, including Basis of Estimate (BOE) sheets, shall be provided in files that are MS Excel 2016 or MS Word 2016 or Microsoft 365 compatible. BOEs may not be submitted as pictures. Text or spreadsheets used as supporting rationale within a BOE may not be included as a picture.

7.2. The price quote shall contain:

7.2.1. Data substantiating the price proposed to complete the requirements identified in the solicitation. The offeror’s price quote shall contain sufficient factual information to establish that the proposed price is reasonable and complete. The offeror shall submit a narrative BOE to substantiate the price quote.

7.2.2. The offeror shall provide:

Price per plate for bagged breakfast, bagged lunch and a total price for each CLIN in the solicitation.

Use this format and the headcount (quantities) specified below:

Line Description Quantity Total 0001 Bagged Breakfast Meals 4,000 0002 Bagged Lunch Meals 10,000 Total:

Offerors should check the Total Price for each CLIN, and the TOTAL cost carefully to avoid calculation errors that create inconsistencies in the quote.

7.2.3. Subcontractor Price Submission. Subcontractor price quote information (if any) should be submitted and included as part of the prime offeror’s quote submission. In the event that a subcontractor declines to provide complete price quote to the offeror, that subcontractor’s quote information may be submitted by the subcontractor directly to the Government using the same submission instructions noted above. Such submissions shall arrive at or prior to the due date for quote noted on page 1 of this solicitation.

7.3. In accordance with FAR 13.106-3(a), in addition to the information requested above, the Government reserves the right to request additional or more detailed information to support its evaluation of price reasonableness.

8. EVALUATION FACTORS FOR AWARD

8.1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

8.1.1. Experience

8.1.2. Past Performance

8.1.3. Price

8.2. Basis for Award

8.2.1. The Government intends to award a single Firm-Fixed Price (FFP) Contract as a result of this solicitation.

8.2.2. Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily perform the necessary tasks and deliver the required services on time. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

8.2.3. Consistency. Each section of the offeror’s quote shall be consistent within the quote.

8.2.4. Completeness. The Government’s ability to evaluate a quote may depend on the level of detail and supporting documentation provided. Insufficient supporting documentation or detail in a quote may prevent the Government from evaluating a quote.

8.2.5. The Government will assess the offeror’s quote on three factors: (1) Experience, (2) Past

Performance and (3) Price.

8.3. EVALUATION OF EXPERIENCE

8.3.1 We will evaluate what work you did, when and where you did it, whom you did it for, and what methods you presumably used. It is important to understand the difference between a quoter’s experience and its past performance – quoters may be considered unacceptable based on its lack of relevant experience. Relevant experience is adequate experience consisting of contracts the offeror has performed within the last five (5) calendar years prior to the date of this solicitation that are comparable to the work requirements of this solicitation.

Consideration is given to the dollar value and potential place of performance in the Northeastern regional area. This will be evaluated as Acceptable or Unacceptable.

Evaluation of this factor will assess whether the offeror has experience performing contracts requiring Factors 1-4:

Factor 1: Food Preparation & Quality. Preparation of meals to commercial quality standards and in accordance with food safety regulations, in accordance with PWS paragraph(s) 5.1 thru 5.1.1.

Factor 2: Menu Standards. Provision of meals and meal components conforming to a customer-provided menu including portion size and nutritional/preparation standards, in accordance with PWS paragraph(s) 5.2 thru 5.2.3.

Factor 3: Meal Packaging and Delivery, in accordance with PWS paragraphs 5.3 thru 5.3.1.

Factor 4: Food Safety, Sanitation & Cleaning. Compliance with food safety standards throughout preparation, transportation, and service of meal components and prepared meals, and maintenance of acceptable hygiene within the food preparation and food service areas, in accordance with PWS paragraphs 5.4 through 5.4.1, and 5.5 through 5.5.2.

The description should not include descriptions of work that do not pertain to catering, food service or management of catering/food service contracts. Information must be submitted using the format provided in paragraph 5.1.1 below. If the offeror includes information regarding more than five (5) contracts, the Government will consider only the first five contracts presented.

8.3.2. Failure to clearly address the Factors identified above, or failure to establish that the offeror does have experience performing contracts of similar nature, scope, magnitude of effort, and complexity may result in an “unacceptable” rating for Experience.

8.3.3. If the offeror has indicated an intention to subcontract, the evaluation will also assess whether the offeror has established that its identified subcontractor has experience performing contracts requiring Factors 1-4.

8.3.4. If the offeror fails to expressly state whether it does or does not intend to subcontract or fails to establish that a selected subcontractor has experience performing contracts of similar nature, scope, magnitude of effort, and complexity may result in an “unacceptable” rating for Experience.

8.4. EVALUATION OF PAST PERFORMANCE

8.4.1. The evaluation of this factor will assess the offeror’s past performance on efforts of a similar scope, magnitude of effort, and complexity as the requirement described in the PWS. Past Performance is a measure of the degree to which you have satisfied your customers in the past and complied with federal, state, and local laws and regulations. Your past performance is relevant to this competition when you have done recent work that has confronted you with the same kinds of challenges that you would reasonably expect to encounter during performance of the contract described by the RFQ. We will assess your past performance on the basis of recency, relevancy, and quality. Past performance information may be obtained from any sources available to the Government (CPARS)(SAM).

8.4.2. The Government will evaluate the offeror’s past performance to determine the likelihood that the offeror will successfully perform the required effort described in the PWS.

8.4.3. Contracts submitted in the Past Performance section of the offeror's quote will not be considered if the Government determines them to be not recent (not within three calendar years prior to the date of this solicitation), not relevant (insufficiently similar in scope, magnitude of effort, or complexity), or lacking any credible past performance quality information (the government is unable to ascertain how well the offeror performed the previous requirement). If the offeror does not have a record of recent and relevant past performance information the offeror will be rated as "Neutral,” which is neither favorable nor unfavorable.

8.4.4. The offeror may also be evaluated on past contract performance information utilizing internal

Government or private source information and the Government reserves the right to use any information received as part of its evaluation. The Government may contact any of the references the offeror provides and reserves the right to use any information received as part of its evaluation.

8.4.5. In evaluating the offeror's performance history, the Government may compare the offeror's deliveries or performance to the contract's original delivery or performance schedule, unless the delay was Government-caused. Schedule extensions that were the fault of the offeror, even if consideration was provided, may be counted against the offeror.

8.5. EVALUATION OF PRICE FACTOR

8.5.1. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether prices are reasonable, complete, and are not unbalanced.

8.5.2. Reasonableness. The Government will evaluate the price reasonableness of the offeror’s proposed prices to ensure that in its nature and amount, it does not exceed what would be incurred by a prudent person in the conduct of competitive business. The Government shall employ price analysis techniques in accordance with FAR 13.106-3 to determine that a proposed price is fair and reasonable.

8.5.3. Completeness. The Government reserves the right to conduct discussions with offerors, but discussions are not anticipated or intended. Since discussions are not anticipated or intended, the Government requires complete quotes with respect to price. A complete quote will include all information required by this solicitation.

8.5.4. Unbalanced Pricing. Offerors should note that pricing will be carefully reviewed to detect whether quotes are unbalanced between line items, as well as unbalance between periods.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. Unbalanced offers may be determined unacceptable.

(End of provision)