Addendum to Evaluation Factors.pdf

Attachment 2

FA8601-22-R-0003

20 October 2021

ADDENDUM 52.212-2 – EVALUATION FACTORS FOR AWARD

1. PURPOSE

a. The Government will use FAR Part 13 Simplified Acquisition Procedures vs. FAR 15.3 Source

Selection to evaluate offers submitted in response to the solicitation. The factors that shall be used to evaluate proposals are Technical Capability and Price, as expounded below. All

Evaluation Factors are equal in importance; however, a proposal is not awardable at any price if, after final evaluation, the Technical Factor receives a rating of “Unacceptable”. The evaluation does not permit tradeoffs between price and non-price factors. Award will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the solicitation; (2) receives a rating of “Acceptable” on the Technical Evaluation Factor; and (3) submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award no contract at all depending upon (1) the quality of proposals received and (2) the fair and reasonableness of the pricing of proposals received.

Rating Description

Acceptable

Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable

Proposal does not clearly meet the minimum requirement of the solicitation.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub-factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal, therefore, ineligible for award.

2. TECHNICAL CAPABILITY

a. A decision on the technical acceptability of each offeror’s Mission Capability Proposal shall be made. Each proposal will be assigned a rating of Acceptable or Unacceptable.

b. Each offeror must show evidence of a capability to provide the mandatory requirements set forth in the Performance Work Statement (PWS) and elsewhere in this solicitation. A technical review team composed of key Government personnel will use their technical skills, knowledge and experience to thoroughly review the adequacy of the proposals. In evaluating the Mission

Capability Proposal, the Government will use the following evaluation criteria:

(1) Compliance with the requirements of the Performance Work Statement (PWS) and this entire solicitation.

(2) Understanding of the requirements of the Performance Work Statement (PWS) and this entire solicitation.

(3) Compliance and understanding of the requirements of the PWS as applied specifically to each factor/subfactor listed below.

c. The following specific factors and subfactors will be evaluated in the Technical Capability

Proposal. Any factor or subfactor determined unacceptable will render the entire Technical

Capability Proposal as unacceptable. Upon final determination that a proposal is unacceptable, the Contracting Officer (CO) shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate in general terms the basis for the determination.

d. Technical Capability Evaluation Factors and Sub Factors are as follows:

(1) SUBFACTOR 1: Quality Control Plan (PWS Section 1.9)

i. Description: This sub-factor will evaluate the offeror’s Quality Control Plan for ensuring maintenance & repair on centrifugal & screw chillers, and air conditioning services will be consistently performed in accordance with (IAW) the requirements of the PWS.

ii. Measure of Merit: This element is met when the offeror provides a detailed

QCP that is likely to ensure that performance will be IAW the standards in the

PWS throughout the life of the contract to include:

1. A description of the offeror’s inspection system with types and frequencies of inspection to be conducted and personnel responsible for conducting inspections and quality control.

2. A system for preventing the occurrence or recurrence of deficiencies;

3. A description of how inspections will be documented with sample inspection records for each type of inspection to be conducted;

4. A description of control procedures for any Government provided keys or lock combinations.

(2) SUBFACTOR 2: Personnel (PWS Paragraphs 1.15 and 1.15.7)

i. Description: This element will evaluate the offeror’s ability to ensure personnel are available and technically qualified to perform regular maintenance and to notify its personnel when such services are required.

ii. Measure of Merit: This element is met when the offeror provides an effective

Notification Plan, including points-of-contact for daytime/after hour emergencies and what method shall be used to notify personnel.

(3) SUBFACTOR 3: Scheduling (PWS Section 1.11)

i. Description: The proposal includes a work schedule and an understanding of the work by addressing all requirements listed in the PWS. The proposal includes a schedule and an understanding of required services in the PWS, Section 1.11.

The proposal includes a staffing plan that includes a schedule and an adequate number of employees.

ii. Measure of Merit: This subfactor is met when the offeror clearly supports a sound and comprehensive approach to scheduling personnel for the services to be performed as described in the PWS, paragraph 1.11.1 and 1.11.2.

(4) SUBFACTOR 4: Prior Experience

i. Description: Offerors shall submit prior experience information on a minimum of two relevant chiller maintenance contracts/jobs performed within five years of the issue date of the solicitation. Provide your relevant experience as it relates to a, b, and c in sufficient detail to show:

(a)Performing routine maintenance of centrifugal, reciprocal, and screw chillers

(b)Maintaining and following a schedule for routine maintenance

(c)Experience responding to emergency service calls for repair.

For each relevant chiller contract/job described, please provide the following administrative data:

1. Company/Division Name

2. Program Title

3. Contracting Agency

4. Contract Number

5. Type of Contract (Fixed Price)

6. Dates Performed

7. Contract Value (including any option years)

ii. Measure of Merit: This element is met when the offeror has submitted relevant prior experience as described in 4(a), (b) and (c) above.

(5) SUBFACTOR 5: Continuation of Essential Contractor Services (PWS 1.13.5)

i. Description: This subfactor will evaluate the proposed plan to meet the

Continuation of Essential Contractor Services during periods of crisis or contingencies.

ii. Measure of Merit: This subfactor is met when the offeror’s proposed

Continuation of Essential Contractor Services Plan demonstrates a comprehensive and sound approach for performing those services identified as essential contractor services during crisis situations.

e. The above specified technical factors/subfactors will be evaluated in the Technical Capability

Proposal. Any subfactor judged unacceptable may render the entire Technical Capability

Proposal as unacceptable. Upon final determination that a proposal is “unacceptable”, the

Contracting Officer shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate the basis for the determination.

3. PRICE

a. Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing, (3) fair and reasonableness, and (4) Total Evaluated Price (TEP). Offerors whose price is determined to be incomplete, significantly unbalanced or contains otherwise unbalanced pricing that poses an unacceptable risk to the Government, or unreasonable will not be considered for award.

(1) Completeness: The Government will review the pricing submissions for completeness and compliance with solicitation clause FAR 52.212-1 and Attachment 1—Additional

Instructions to Offerors.

(2) Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract Line Items

Numbers (CLINs) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting

Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

(3) Fair and Reasonableness: The offeror’s Price proposal will be evaluated using one or more of the techniques defined in FAR 15.404, Proposal Analysis, in order to determine if it is reasonable. For a price to be reasonable, it must represent a price to the

Government that a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through price analysis techniques as described in FAR 15.404-1(b), Price analysis for commercial and non-commercial items.

For additional information, reference FAR 31.201-3, Determining Reasonableness.

(4) Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The

TEP will be calculated as:

i. The sum of the extended prices (unit quantity multiplied by unit price) for CLINs

0001 through 4005 for the base performance period and option periods I through

IV; and

ii. To account for the maximum six (6) month extension possible under the clause at

FAR 52.217-8, Option to Extend Services, the Government will use the sum of the proposed prices of the final option period (CLINs 4001 through 4005), prorate it to a six (6) month value, and add that amount to the sum of all CLINs

(Base performance period and option periods I through IV). Please note that this calculation is used for evaluation purposes only. After award, the Government reserves the right to exercise the Option to Extend Services at any time allowed by 52.217-8, and at the price allowed by 52.217-8.

iii. The table below illustrates calculation of a proposal’s TEP using the methodology described above. The table is provided for illustration purposes only. Prices reflected in the table are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

Period of Performance POP Length CLINS (Example) Notional Proposed

Price (Example)

Base 12 Months 0001-0004 $100,000

Option I 12 Months 1001-1004 $103,000

Option II 12 Months 2001-2004 $106,000

Option III 12 Months 3001-3004 $109,000

Option IV 12 Months 4001-4004 $112,000

6 Month Option 6 Months 5001-5004 $56,000

Total Evaluated Price $586,000

4. EVALUATION PROCESS

a. The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The

Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the

Government.

b. If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

c. For the purpose of conducting discussions, if the Government rates the Technical factor as

“Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the Technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

d. For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.

e. The Government reserves the right to create a competitive range if it is in the best interest of the

Government.

f. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.