Addendum Questions and Answers 7-2.pdf
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- Solicitation number
- RFP R404-24
- Issued by
- Kearney County, Nebraska
About this file
This document is an Addendum containing Questions and Answers for Request for Proposal (RFP) Number R404-24 issued by the Nebraska Department of Transportation (NDOT). The RFP is seeking a qualified contractor to provide Video Traffic Data Equipment and Data Processing Services. The addendum addresses questions submitted by bidders, with NDOT's responses regarding the contract terms, insurance requirements, and proposal submission process. NDOT clarifies that there is no existing agreement they can extend or amend, as this is a new solicitation. While electronic proposal submission is not currently available, NDOT states they will allow the successful bidder to negotiate the contract terms in good faith, though some terms are non-negotiable due to state law.
The contract will be awarded to the lowest responsible bidder. NDOT reserves the right to reject any proposed modifications to the terms and conditions and award to the next lowest responsible bidder if necessary. The solicitation is open to all qualified bidders, with no mention of any set-asides or incumbent contractors. Funding sources and requirements are not explicitly stated in this addendum.
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Text version
ADDENDUM:QUESTIONS AND ANSWERS
SPB Form GS-8
Rev. 5-1-2024 State Purchasing Bureau
ADDENDUM 1, QUESTIONS AND ANSWERS
Date: July 8, 2024
To: All Bidders
From: Dana Smith, Procurement Contracts Officer, NDOT
RE: Addendum for RFP R404-24 to be opened July 22, 2024, at 2:00 p.m. CST
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
Question Number
RFP/ITB
Section
Reference
RFP/ITB
Page
Number
Question State Response
1. Section II 6 Would the State consider contracting for the equipment and services under the same terms of an existing agreement between the State and the Contractor, either by way of an extension, amendment, or using the existing terms as the basis to commence negotiations?
No, as there is no current agreement/contract for which NDOT would be able to utilize the same term in place. In addition, this is a new solicitation and terms may have changed since the last time this commodity and service were bid.
2. Section III, G
16 Do we have to submit a Certificate of Insurance evidencing the requested coverage with our response?
No. The COI would be requested at the time of contract award to whomever NDOT determines to be the lowest responsible bidder.
3. In keeping with our Vision Green sustainability initiatives and due to the geographical dispersity of team members, would you consider electronic submittal of the proposal package?
We do not have electronic means for submitting proposals currently.
4. Would you allow the successful proponent to negotiate, in good faith, the terms and conditions of the contract upon being granted award of the project?
Yes. However please note, some of the state’s terms and conditions are nonnegotiable due to the fact they are state law. In addition, a bidder would have to indicate in the boxes provided with each term, “Reject and Provide Alternative” and indicate in the “Notes/Comments” section what they are proposing within their proposal. Finally, the state retains the right to reject any or all proposed modifications to the terms and conditions, and move towards awarding to the next lowest responsible bidder.
This addendum will be incorporated into the solicitation.
Questions and Answers
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