Addendum No One.pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-138-26

FOR: Construct Western KY Regional Training Center Kentucky Department of Criminal Justice Training Madisonville, Kentucky

DATE: December 3, 2025

RFB-785-2600000236

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to attached addendum for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-138-26 For: Construct Western KY Regional Training Center Kentucky Department of Criminal Justice Training

Kristi Sharp, Statewide Procurement Manager Division of Engineering and Contract Administration

Addendum 1 Page 1 of 3

201 W. Short Street • Suite 700 • Lexington, KY 40507 • 859.231.7538

Addendum No. 1

For the DOCJT Western KY Regional Training Center

Invitation to Bid NO: RFB-138-26 December 2nd, 2025

The following addendum items officially modify the construction documents and become binding to the contract for construction (Contractor is to note receipt of all addendums on their bid form of proposal):

1. General:

1.1. Pre-Bid Meeting Minutes: Attached.

1.2. Allowances:

1.2.1. Provide Controls Allowance of $649,830 for JCI Metasys System.

1.3. Work performed by others:

1.3.1. TAB contractor to be provided by owner.

2. Architectural:

Specifications:

2.1. Add Specification Section 116653 – GYMNASIUM DIVIDERS

3. Bidders Questions:

3.1. Question: The spec calls for Machine Room Less Traction Elevator but the plans lead me to believe that this is supposed to be a hydraulic elevator with a machine room located on the 1st level adjacent to the hoist way. What kind of equipment am I to be quoting?

Answer: Elevator is to be a machine room less traction elevator per specification. Room #105 is where elevator controls are to be located.

3.2. Question: 083323 - 3: 2.3.B, please verify operation cycle (100,000 max). 2.3.k.5.a- 1/2, 3/4, or 1hp.

2hp is not available

Answer: Operation cycles to be 200,000 as specified. Motor to be 1 hp.

Addendum 1 Page 2 of 3

3.3. Question: Simunition houses. I see a room labeled to house one but no spec for the equipment. Is the procurement of the Simunition House panels included in this advertisement? If so, what are the specifications and number of panels to be provided?

Answer: Simunition House panels are not included in bid.

3.4. Question: I am having trouble locating a spec for the laminated glass film on the panels in Conference Room #1006. I believe this to be a frosted film but please advise.

Answer: Frost is part of glass lamination per specification 088000 Glazing.

3.5. Question: In the specifications there is a section 098430 for Sound Absorbing Units and in the Finish Legend there is a reference to section 098433 for the same. Are these two numbers to be the same section 098430 as published?

Answer: Yes, please refer to spec section 098430 Sound- Absorbing units.

3.6. Question: Page B.A1200 refers to "acoustical panels to be furnished by owner". Are these the same panels per specification 098430? Are we to quote the owner directly or through the contractors?

Or, are these panels the owner already has in possession and will be re-used?

Answer: Panels are already in owner’s possession to be re-used.

3.7. Question: Is this run supposed to be 12” HDPE? I’m not seeing the type of pipe specified.

Answer: The track storm water pipe shall be 12” N-12 HDPE. C.C104

Addendum 1 Page 3 of 3

3.8. Question: Roof drains – are they HDPE and if so what diameter?

Answer: The main roof drain lines picked up underfloor from MEP shall be N-12 HDPE matching the size from the underfloor plans (10” for the classroom & 4” for the high bay as our plans show).

For downspout collected lines, the collection pipes shall be Min 6” HDPE per the detail.

C.C200 & Detail #9 C.C300

3.9. Question: Can we get the site grading plan in CAD in order to do a grading takeoff?

Answer: After contract has been awarded, successful bidder may request CAD plans by signing and returning a Digital release form to be provided.

END OF ADDENDUM

DOCJT Western KY Regional Training Center

Pre-Bid Meeting

For the DOCJT Western Ky Regional Training Center Department of Criminal Justice Training

2244 Bean Cemetery Road Madisonville, KY 42431

Virtual - Teams System Name # 525CBSCCJ5300

Bid No. RFB-138-26 10:00 AM Est. December 2nd, 2025

Pre-Bid Meeting Minutes

Attendees: (Partial List) Chris Krampe, Dennis Reeder, Doug Watts, Justin Martin, Aaron Osborn, Danny Martin, Tyler Mousser, Jenifer (Alpha), Andrew Moore, Zach Witbart, Mitch Schapker (Koberstein), Ryan Logan, Tim Spencer, Kevin Rader, Matt Elder (Redlee), James Otta, Kerrie Dehorty

1. Introductions:

Architect: Andrew Moore, Champlin/EOP, amoore@eopa.com, (859) 621-2196

ME Consultant: Chris Renaud, KFI Engineers

Structural Consultant: Dan Kubican, Brown & Kubican

Civil Consultant: David Lamb, Associated Engineers

Consultant: Frank Buono, RDG USA, Commissing: Todd Yates, Facility Commissioning Group

Project Manager: Tim Spencer, DECA

Agency: Kerrie Dehorty, DOCJT

Purchasing Agent: Kristi Sharp, DECA Kristi.Sharp@ky.gov, (502) 330-9858

2. Project Description:

The DOCJT Western KY Training Center consists of Three Bid Packages. Note a single GC is to provide a price for all three bid packages:

a) Bid Pack A: Classroom and Administration Building will be a 42,800 -square-foot facility. This modern facility will feature dedicated spaces for Academy and In-Service Training, including multiple classrooms, a practical skills classroom, a Training Simulator room. The building will also include administrative offices for both skills and in-service training staff, as well as support offices for facilities, maintenance, and supply administration. Additional amenities will include separate Lounge and changing rooms for staff and trainees, along with break rooms—one for staff and two for trainees.

b) Bid Pack B: The High Bay Building 30,625 will house a shoot house, an expansive open training area, dirty classroom and a fitness space, all of which will be utilized by trainees throughout the day.

c) Bid Pack C: Site Package, including grading, dynamic compaction, parking lots, drives, Security Fencing, gravel track surface, site utilities including geothermal well field.Renovation of 52,400 SF CHR 6th Floor Project consists of three separate bid packages

3. Overview: The purpose of this meeting is to allow Contractors the opportunity to ask questions regarding the bid documents and to provide a general overview of the work but is in no way limiting to the contractual documents. Contractors are responsible for reviewing all of the contract documents including drawings and specifications for details and specifics of the work involved to complete this project.

a) Refer to Instructions to Bidders and DECA requirements.

b) Wage Rates: Kentucky Prevailing Wage Rates are not applicable to this project.

c) Bid Date: Bids to be submitted electronically through Vendor Self Service VSS December 17, 2025 by 1:30 PM Eastern Time Zone. Contractors shall submit bids on the Official Form supplied by the Division of Engineering and Contract Administration. Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids. If using a certified check, please upload copy of check with your Official Bid Document in lieu of bid bond Failure to comply with the bid requirements will be cause for invalidation of bid. Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, contact:

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time. Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders are encouraged to take a screenshot verifying bid submittal. This is a secure website, no one can see these bids but the buyers.

There will be a public bid reading by conference call on the bid opening date at 3:00 PM,ET.

The dial in number is 502-782-2663 Conference ID# 240522002# Participant code is 39750#

d) Bid Withdrawal: No bidder may withdrawal bid for a period of 30 days after the date set for the bid opening.

e) Bid Bond: Bids must be accompanied by a bid guarantee of not less than 5% of the lump sum bid. A 100% Performance and Payment Bond will be required of the successful bidder.

Bonds are required within 48 hours of Intent to Award letter.

f) Right to Reject: The Division of Engineering and Contract Administration, Commonwealth of Kentucky, reserves the right to reject any and all bids and to waive all informalities and/or technicalities where the best interest of the Commonwealth may be served

g) Insurance: The Equal Employment Opportunity Act of 1978 applies to All State government projects with an estimated value exceeding $500,000. The contractor shall comply with all terms and conditions of the Act. The buyer will get EEO forms from the successful bidder, if required.

h) Each demolition/renovation project must comply with Kentucky Division of Air Pollution Control Regulation 401 KAR 57:011. This includes notification, in writing, to the Division of Air Pollution Control, ten (10) days before start of the project.

i) Form of Proposal (FOP): The Form of Proposal must be filled out correctly and completely.

Any Addenda for the project must be acknowledged on the Form of Proposal. The Form of Proposal and the Bid Bond must have signatures.

j) FOP: Allowances, Unit Prices and List of Proposed Subcontractor, Lists must be filled in and submitted with the bid.

k) List of Materials on this project are due within one hour of the bid opening form the successful bidder.

l) FOP: Bidder’s Qualifications are to be submitted at time of bid. Any additional information requested of the apparent low-bidder during the bid evaluation shall be submitted within 24 hrs.

m) Addendum: The last day for addendum items to be considered is Thursday December 4th, 2025 by 12:00 PM Eastern Standard Time. Send all bidders questions to Andrew Moore – amoore@eopa.com regarding drawing or specification questions. All procurement questions should be sent to Kristi Sharp Kristi.Sharp@ky.gov

4. Special Conditions:

a) Schedule: Refer to Special Conditions:

i) Substantial Completion 540 calendar days after executed contract. Final Completion 30 days beyond substantial completion.

a) Commissiong: Allow 15 working Days

b) Testing and Balancing: Allow 2 Weeks

ii) Liquidated Damages will be assessed in the amount of $920 per calendar day for inability to meet Substantial Completion Dates and $640 per calendar day for inability to meet Final Completion Date.

mailto:amoore@eopa.com mailto:Kristi.Sharp@ky.gov

b) Contractor’s Use of the Facility:

i) Work Restrictions:

a) Tobacco Free.

ii) Utilities: Contractor to setup temporary Utilities

a) Water: Provide New Temporary Service. Contractor to include any tap fee for sewer or water in bid.

b) Electric: Contractor provided for New Construction. Contractor to set up temporary meter and panel for new construction.

c) Gas: N/A

iii) Staging –

a) Construction Office/Trailer: to be located onsite and accommodate minimum 10 using agency representatives for monthly progress meetings.

Must have wifi access.

b) Staging / Parking:

c) Portable Toilet Facilities: are Required and to be located within construction fencing

d) Temporary Fencing and Signage: Orange Plastic Fence or Portable

Chainlink with Concrete Blocks or as required for project specific security or safety. Overhead pedestrian protection as noted in construction documents.

iv) Security - Site Security Camera with pan tilt zoom capabilities. Using agency to have camera access.

c) Allowances:

i) Controls: JCI Metasys Inc. $649,830

d) Unit Prices: N/A

e) Add Alternates: N/A

f) Special Inspections

Structural Special Inspections and Testing: Owner provided. Associated Engineers

i) Fabricators 1704.2.5

ii) Structural Steel KBC 1705.2

iii) Structural Anchors

iv) Concrete Construction KBC 1705.3

v) Masonry Construction KBC 1705.4

vi) Soils KBC 1705.6

vii) Architectural Components 1705.12.5

viii) Access Flooring 1705.12.5.1

ix) Plumbing. Mechanical and Electrical Components 1705.12.6

x) Fire-Resistant penetrations and Joints 1705.17

Site Special Inspections and Testing:

Geotechnical Testing: All Earthwork testing and observations for Contractor compliance will be provided by the Contractor.

g) Work Performed by others:

i) FF&E

ii) Security Devices

iii) AV

iv) TAB

h) Contractors Qualifications

i) The roofing contractor shall provide references that show their primary business is roofing and have a minimum 5 Years specializing in the specified roofing systems of one or more of the approved manufacturers. The roofing contractor shall provide proof that their company is a certified installer for the product being supplied and installed. The roof experience referenced must be of similar size, scope, and type as the proposed project.

i) General contractor is responsible for all bid packages and must provide bid for all three bid packages. Each Bid Package shall have a separate bid number.

j) Lynn Imaging Ecomm

5. Question and Answer:

See addendum for items addressed from this meeting.

The above constitutes my understanding of the items discussed at the Necember 2nd, 2025 pre-bid meeting for DOCJT Western KY Training Center project in Madisonville, Kentucky. If you feel that any item has been omitted or misinterpreted, please notify Champlin I EOP Architects immediately.

END OF MEETING MINUTES

Commonwealth of Kentucky

Addendum #1 – December 2025 Account Number 525CBSCCJ5300

GYMNASIUM DIVIDERS 116653 - 1

SECTION 116653 - GYMNASIUM DIVIDERS

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Top-roll divider systems.

2. Electric operators.

3. Divider curtains.

4. Divider system accessories.

1.2 PREINSTALLATION MEETINGS

A. Preinstallation Conference: Conduct conference at Project site

1.3 ACTION SUBMITTALS

A. Product Data: For each type of product.

1. Motors: Show nameplate data, ratings, characteristics, and mounting arrangements.

B. Shop Drawings: For gymnasium dividers.

1. Include plans showing alignment of curtains in relation to sport-court layout and overhead structural supports.

2. Include elevations, sections, details, and attachments to other work.

3. Include system clearances, stacking requirements, and limits for fitting into adjacent construction.

4. Include point loads and locations for attachment of gymnasium dividers to structure.

5. Include diagrams for power, signal, and control wiring.

C. Samples: For each exposed product and for each item and color specified.

D. Samples for Initial Selection: For each type of gymnasium divider curtain fabric.

E. Samples for Verification: For divider curtain fabrics, not less than 12 inches square of mesh andof solid fabric.

1.4 INFORMATIONAL SUBMITTALS

A. Coordination Drawings: Reflected ceiling plans with divider-curtain layouts, drawn to scale, on which the following items are shown and coordinated with each other, based on input from

GYMNASIUM DIVIDERS 116653 - 2

installers of the items involved:

1. Structural members to which divider-curtain systems will be attached.

2. Suspended ceiling components, if any.

3. Items supported from building structure, including the following:

a. Lighting fixtures.

b. Air outlets and inlets.

c. Speakers.

d. Sprinklers.

e. Smoke detectors.

f. Access panels.

B. Qualification Data: For Installer.

C. Product Certificates: For each type of gymnasium divider.

D. Sample Warranty: For special warranty.

1.5 CLOSEOUT SUBMITTALS

A. Operation and Maintenance Data: For gymnasium dividers to include in operation and maintenance manuals.

1.6 QUALITY ASSURANCE

A. Installer Qualifications: Fabricator of products. An entity that employs installers and supervisors who are trained and approved by manufacturer.

B. Source limitation: All components including curtain, suspension system, electric winches, and controls for divider shall be products of a single manufacturer.

C. All welding to be performed by personnel having passed Welder Qualification testing in accordance with American Welding Society (AWS) code D1.1 or higher. Manufacturer to provide certification and test results upon request.

1.7 WARRANTY

A. Special Warranty: Manufacturer agrees to repair or replace components of gymnasium dividers that fail in materials or workmanship within specified warranty period.

1. Failures include, but are not limited to, the following:

a. Faulty operation of gymnasium dividers.

b. Tearing or deterioration of fabric, seams, or other materials beyond normal use.

GYMNASIUM DIVIDERS 116653 - 3

2. Warranty Period: Five years from date of Substantial Completion.

PART 2 - PRODUCTS

2.1 TOP-ROLL DIVIDER SYSTEMS

A. Basis-of-Design Product: Subject to compliance with requirements, provide Top-Roll Gym Divider Curtain, Manufactured by Draper Inc. or comparable product by one of the following:

1. AALCO Manufacturing

2. Draper, Inc.

3. Jaypro Sports, LLC

B. Type: Electrically operated, top-roll gymnasium divider including motor, belts, controls, clamps for attachment to building structure, threaded rod supports, and other components required for complete functional installation.

C. Operation: Curtain moves by rolling directly onto drive tube without the use of belts or cables.

D. Divider-Curtain System: Electrically operated, top-roll drive pipe, and as follows:

1. Outer Edge Hems: Double turned and welded.

2. Supports and Fittings: Corrosion-resistant steel clamps and hangers.

3. Drive Pipe: 5" nominal diameter, fabricated from steel, , with a minimum number of joints as necessary for required lengths. Steel shall be galvanized or shop primed and shop finished with black paint.

4. Divider bottom: [1-5/8 inches] [41 mm] diameter steel pipe batten in 6 inches [152 mm] wide curtain pocket.

2.2 ELECTRIC OPERATORS

A. Provide factory-assembled electric operation system of size and capacity recommended in writing and provided by gymnasium divider manufacturer for gymnasium dividers specified, with electric motors and factory-prewired motor controls, control devices, and accessories required for proper operation.

1. Include wiring from control stations to motors and between synchronizer and dual motors for long curtains. Coordinate operator wiring requirements and electrical characteristics with building electrical system.

2. Operation: Curtain moves by rolling directly onto drive tube without the use of belts or cables.

B. Electrical Components, Devices, and Accessories: Listed and labeled according to NFPA 70, by a qualified testing agency, and marked for intended location and application.

C. Motor Electrical Characteristics:

GYMNASIUM DIVIDERS 116653 - 4

1. Horsepower: 3/4 hp.

2. Voltage: 115 V ac, single phase, 60 hertz.

D. Limit Switches: Adjustable switches at each divider curtain, interlocked with motor controls and set to automatically stop divider curtain at fully extended and fully retracted positions.

E. Control System:

1. Key-Switch Operation: NEMA ICS 6, Type 1 enclosure, momentary-contact, three-position switch-operated control with up, down, and off functions.

a. Keys: Provide one key(s) per station.

2.3 DIVIDER CURTAINS

A. VOC Emission: Divider Curtain Vinyl and Mesh to be low emitting and certified to meet all of the requirements of the GREENGUARD Gold certification program. GREENGUARD Gold requires emissions of total volatile organic compounds ≤ 0.22 mg/m3, formaldehyde ≤ 0.0135 ppm, total aldehydes ≤ 0.043 ppm, individual volatile organic compounds ≤ 1/1000 TLV and ≤ ½ chronic REL and total phthalates ≤ 0.01 mg/m3. Vinyl and Mesh must be evaluated to indoor air quality evaluation (IAQ) using a GREENGUARD product evaluation protocol following the requirements of The GREENGUARD Product Certification Program, ASTM Standard D5116 and the United States Environmental Protection Agency and modeled based on GEI requirements for a standard gymnasium loading and ASHRAE 62.1 – 2004 ventilation conditions.

Manufacturer to provide certificate and/or test results upon request.

B. Upper Curtain, Mesh: Woven mesh of polyester yarn coated with vinyl, weighing not less than 9 oz./sq. yd..

1. Mesh Color: Gray.

C. Lower Curtain, Solid: Woven polyester fabric coated with vinyl, 18 oz./sq. yd., 10-foot height above floor.

1. Fabric Color(s): One color(s), as selected by Architect from full range of industry colors and color densities.

D. Hems: Folded and electronically welded.

E. Seams: Electronically welded with 1” full contact weld.

F. Overall Curtain Height: Floor to ceiling, within installation clearances required.

G. Top edge: Solid fabric, cut square for attachment to roller tube and of sufficient length to allow at least two complete wraps on roller tube at all times.

H. Bottom edge: Padded Pocket to house bottom pipe batten.

I. Bottom of Curtain: Approximately 2 inches above finished floor.

GYMNASIUM DIVIDERS 116653 - 5

J. Divider-Curtain Flame-Resistance Rating: Passes NFPA 701 Test 2.

2.4 DIVIDER SYSTEM ACCESSORIES

A. Safety Lock: Locks drive system when speed exceeds manufacturer's recommended speed.

Curtain Lok to be directly speed sensitive to automatically lock divider curtain in position at any time during storage or operation. In the event of an over-speed situation (greater than [1.5 feet] [45.7 cm] per second) caused by malfunction of the hoisting apparatus, whether sudden or gradual, device will immediately activate.

B. Audible Motion Alarm: Provide alarm with intermittent warning tone when curtain is raised or lowered.

2.5 SUPPORT MATERIALS AND FASTENERS

A. Attachment: Attach to structural support with beam clamps, hanger brackets, and [1/2 inch] [13 mm] diameter threaded rods. Attachment clamps designed to be capable of supporting a minimum of 5,000 lbs. each and provided in sufficient number to provide a combined minimum 45:1 attachment point safety factor

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine substrates, areas, and conditions, with Installer present, for compliance with requirements for alignment of mounting substrates, installation tolerances, operational clearances, locations of connections to building electrical system, and other conditions affecting performance of the Work.

1. Verify critical dimensions.

2. Examine supporting structure.

3. Examine wall assemblies, where reinforced to receive anchors and fasteners, to verify that locations of concealed reinforcements are clearly marked. Locate reinforcements and mark locations.

B. Proceed with installation only after unsatisfactory conditions have been corrected.

3.2 INSTALLATION, GENERAL

A. Comply with manufacturer's written installation instructions.

B. Install gymnasium dividers after other finishing operations, including painting, have been completed unless otherwise indicated.

GYMNASIUM DIVIDERS 116653 - 6

C. Install gymnasium dividers level, plumb, square, and true; anchored securely to supporting structure; positioned at locations and elevations indicated; in proper relation to adjacent construction; and aligned with sport-court layout.

1. Verify clearances for movable components of gymnasium dividers throughout entire range of operation and for access to operating components.

D. Electric Operators Installation: Connect electric operators to building electrical system.

3.3 ADJUSTING

A. Adjust movable components of gymnasium dividers to operate safely, smoothly, easily, and quietly, free from binding, warp, distortion, uneven tension, nonalignment, misplacement, disruption, or malfunction, throughout entire operational range; and lubricate as recommended in writing by manufacturer.

B. Limit Switch Adjustment: Set and adjust upper and lower limit controls.

3.4 DEMONSTRATION

A. Train Owner's maintenance personnel to adjust, operate, and maintain gymnasium dividers.

END OF SECTION 116653