Addendum No. 1 w Attachments.pdf

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Attached to
DMS-2223-089, Elevator Preventative Maintenance, Repair, Inspection, and Testing Services
Solicitation number
ITN-03203
Issued by
Florida

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This document is an Addendum to an Invitation to Negotiate (ITN) issued by the State of Florida, Department of Management Services (DMS) for Elevator Preventative Maintenance, Repair, Inspection, and Testing Services (ITN No. DMS-22/23-089). The addendum updates the timeline of events, replaces the facility list, and revises the site visit requirements. The solicitation seeks to establish contract(s) for these services at various state facilities throughout Florida, including in Escambia, Leon, Duval, Volusia, Hillsborough, Orange, Pinellas, Polk, Broward, Dade, Lee, Monroe, Palm Beach, and St. Lucie counties. The response deadline is 2:00 p.m. on March 23, 2023, with a public opening at 3:00 p.m. the same day. Mandatory site visits must be scheduled with the respective facility managers by January 20, 2023. The anticipated contract start date is upon execution.

The solicitation does not provide specific pricing terms or set-asides. It notes that other facilities within the listed counties could be added at a future date. The current incumbent, if any, is not identified. The funding source and requirements are not specified.

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Other files

File Type Posted
Attachment D - Regional Map.pdf PDF
Attachment F - Site Visits.pdf PDF
Attachment I - Monthly Summary Report.pdf PDF
Attachment J - List of Elevators.pdf PDF
Contact Information Form.pdf PDF
DMS-2223-089 ITN.pdf PDF
Notice of No Conflict of Interest.pdf PDF
Revised Attachment A - Scope of Work.pdf PDF
Attachment B - Draft Contract.pdf PDF
Attachment C - Facility List.pdf PDF
Attachment G - Price Sheet.xlsx XLSX spreadsheet
Attachment H - Evaluation Criteria & Scoring of Replies.pdf PDF
Q&A Addendum 2.pdf PDF
Mandatory Responsivess Requirements Form.pdf PDF
Attachment E - PSG.pdf PDF
Attachment K - Quarterly Condition Report.pdf PDF
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Elevator Preventative Maintenance, Repair, Inspection, and Testing

Services

Invitation to Negotiate (ITN)

DMS-22/23-089

Addendum No. 1

DMS-22/23-089 Addendum No. 1 Page 2 of 6

ITN Addendum No. 1

The Invitation to Negotiate, ITN No. DMS-22/23-089, is hereby amended within this Addendum No. 1 as noted below. All additions and deletions are indicated through highlighting and strikethrough, respectively. In the event of a conflict between previously released information and the information contained herein, the information herein shall control. The information included in this addendum is now made part of this solicitation.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax to 850-922-6312, or by email to agencyclerk@dms.myflorida.com. It is the filing party’s responsibility to meet all filing deadlines.

The Procurement Officer should be copied in such filings.

Please note: This addendum does not need to be returned with the reply.

1. ITN Section 1.8, Timeline of Events, is replaced as follows:

The table below contains the Timeline of Events for this solicitation. The dates and times within the Timeline of Events are subject to change. It is the Respondent’s responsibility to check for any changes. All changes to the Timeline of Events will be made through addendums to the solicitation on VIP. Respondents are responsible for submitting all required documentation by the dates and times (Eastern Time) specified below (or as revised by addenda). The Department will not consider late submittals.

Timeline of Events Event Time (Eastern Time) Event Date

Solicitation posted on MFMP November 7, 2022

Mandatory Site Visits (Contact the Facility Manager listed in Revised Attachment C – Facility List to schedule)

November 9, 2022 – December 16, 2022 January 20, 2023

Deadline to submit questions to the Procurement Officer 11:59 p.m. January 5, 2023

February 2, 2023

Department’s anticipated posting of answers to Respondent’s questions on VIP January 23, 2023

February 14, 2023

Deadline to submit Reply and all mandatory responsiveness requirements to the Procurement Officer

2:00 p.m. March 1, 2023 March 23, 2023 mailto:agencyclerk@dms.myflorida.com

DMS-22/23-089 Addendum No. 1 Page 3 of 6

Timeline of Events Event Time (Eastern Time) Event Date

Public Opening.

Conference Room 101 4050 Esplanade Way Tallahassee, FL 32399

3:00 p.m. March 1, 2023 March 23, 2023

Evaluation Phase

March 3, 2023 – March 28, 2023

March 27, 2023 – April 21, 2023

Negotiations Phase

April 4, 2023 – June 3, 2023

May 1, 2023 – June 30, 2023

Negotiation Team Public Meeting to recommend award.

Conference Room 101 4050 Esplanade Way Tallahassee, FL 32399

2:00 p.m. June 13, 2023 July 11, 2023

Anticipated date to post Notice of Intent to Award on VIP June 21, 2023

July 18, 2023 Anticipated Contract start date Upon execution

2. Attachment C – Facility List is hereby deleted in its entirety and replaced with Revised

Attachment C – Facility List, attached herein as Addendum Attachment 1. Any instance of Attachment C – Facility List where stated throughout the solicitation documents shall be replaced with Revised Attachment C – Facility List.

3. Attachment F – Site Visits is hereby deleted in its entirety and replaced with Revised

Attachment F – Site Visits, attached herein as Addendum Attachment 2. Any instance of Attachment F – Site Visits where stated throughout the solicitation documents shall be replaced with Revised Attachment F – Site Visits.

Facility Location Facility Manager Cell Number

Capital Circle Office Center (all buildings) 4050 Esplanade Way, Tallahassee 32399 Richard Williams 850-528-9089 Capitol 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Carlton 501 South Calhoun Street, Tallahassee 32399 James Harrison 850-519-6628 Carr 3800 Commonwealth Boulevard, Tallahassee 32303 Roy Ems 850-251-7366 Collins 107 West Gaines Street, Tallahassee 32399 William Willis 850-688-2741 DEP Lab 2600 Blair Stone Road, Tallahassee 32399 Roy Ems 850-251-7366 Department of Revenue, Building 1 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Department of Revenue, Building 2 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Department of Revenue, Building 3 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Douglas 3900 Commonwealth Boulevard, Tallahassee 32303 Roy Ems 850-251-7366 FDLE - Tallahassee 2331 Phillips Road, Tallahassee 32308 James Wells 850-528-9244 First District Court of Appeal 2000 Drayton Drive, Tallahassee 32311 David Adams 850-251-8816 Fletcher 101 East Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Governor's Mansion 700 North Adams Street, Tallahassee 32303 Spencer Shepard 850-631-0312 Gray 500 South Bronough Street, Tallahassee 32399 William Willis 850-688-2741 Historic Capitol 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Holland 600 South Calhoun Street, Tallahassee 32399 James Harrison 850-519-6628 House Office 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 James 160 Governmental Center, Pensacola 32501 Tom Long 850-519-6621 Knott 100 W. St. Augustine Road, Tallahassee 32399 Terry Hutcheson 850-519-6608 Larson 200 East Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Pepper 111 West Madison Street, Tallahassee 32399 James Harrison 850-519-6628 Senate Office 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Turlington 325 West Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Twin Towers (Bob Martinez Center) 2600 Blair Stone Road, Tallahassee 32399 Roy Ems 850-251-7366

Addendum Attachment 1 - Revised Attachment C - Facility List Elevator Preventative Maintenance, Repair, Inspection and Testing Services

ITN No. DMS-22/23-089

Region 1: The Department's facilities listed above in Region 1 for Escambia and Leon Counties are included in this ITN; however, other facilities within Escambia and Leon Counties and the following counties could be added at a future date: Bay, Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Okaloosa, Santa Rosa, Taylor, Wakulla, Walton, and Washington.

REGION 1

DMS-22/23-089 Elevator Preventative Maintenance, Repair, Inspection, and Testing Services Page 1 of 2

Facility Location Facility Manager Contact (Cell Number)

Daytona Beach Regional Service Center & Parking Garage 210 North Palmetto Avenue, Daytona Beach 32114 Dave Corley 850-519-7304

Jacksonville and Jacksonville FDLE 921 N. Davis Street, Jacksonville 32209 Johnny Lance 904-251-0563

Facility Location Facility Manager Contact (Cell Number)

FDLE Tampa 4211 North Lois Avenue, Tampa 33614 Randall Brownlie 850- 508-8569 Grizzle 11351 Ulmerton Road, Largo 33778 Randall Brownlie 850- 508-8569 Hurston, Hurston FDLE, & Parking Garage 400 West Robinson Street, Orlando 32801 Joel Perdy 407-245-0803 Peterson & Parking Garage 200 North Kentucky Avenue, Lakeland 33801 Scott Woods 850-519-6610 Trammell 1313 Tampa Street, Tampa 33602 Scott Agathos 813-299-3455

Facility Location Facility Manager Contact (Cell Number)

Benton 337 North 4th Street, Ft. Pierce 34950 Ronald Montoya 850-519-6616 Dimick 111 S. Sapodilla, West Palm Beach 33401 Alan Snyder 850-519-6622 Dimick Parking Garage 820 Clematis Street, West Palm Beach 33401 Alan Snyder 850-519-6622 FDLE - Miami and Parking Garage 1030 NW 111th Avenue, Miami 33127 Lazaro Lopez 305-377-5966 Ft. Myers Regional Service Center & Parking Garage 2295 Victoria Avenue, Ft. Myers 33901 William Shafer 850-519-6611 Monroe Regional Services Center 2796 Overseas Highway Suite 127, Marathon 33050 Kirk Metzler 850-528-1360 North Broward Regional Service Center 1400 West Commercial Blvd, Fort Lauderdale 33309 Ralph Reynolds 850-519-6636 Rohde North Tower & Parking Garage 401 NW 2nd Avenue, Miami 33128 Lazaro Lopez 305-377-5966 Rohde South Tower & Parking Garage 401 NW 2nd Avenue, Miami 33128 Lazaro Lopez 305-377-5966 Region 4: The Department's facilities listed above in Region 4 for Broward, Dade, Lee, Monroe, Palm Beach, and St. Lucie Counties are included in this ITN; however, other facilities within Broward, Dade, Lee, Monroe, Palm Beach and St. Lucie Counties and the following counties could be added at a future date: Charlotte, Collier, Glades, Hendry and Martin.

REGION 2

Region 2: The Department's facilities listed above in Region 2 for Duval and Volusia Counties are included in this ITN; however, other facilities within Duval and Volusia Counties and the following counties could be added at a future date: Alachua, Baker, Bradford, Clay, Columbia, Dixie, Flagler, Gilchrist, Hamilton, Lafayette, Levy, Marion, Nassau, Putnam, St. Johns, Suwannee, and Union.

REGION 3

REGION 4

Region 3: The Department's facilities listed above in Region 3 for Hillsborough, Orange, Pinellas and Polk Counties are included in this ITN; however other facilities within Hillsborough, Orange, Pinellas and Polk Counties and the following counties could be added at a future date: Brevard, Citrus, Desoto, Hardee, Hernando, Highlands, Indian River, Lake, Manatee, Okeechobee, Osceola, Pasco, Sarasota, Seminole, and Sumter.

DMS-22/23-089 Elevator Preventative Maintenance, Repair, Inspection, and Testing Services Page 2 of 2

Facility Manager or Designee's Signature Date

Capital Circle Office Center (all buildings) 4050 Esplanade Way, Tallahassee 32399 Richard Williams 850-528-9089 Capitol 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Carlton 501 South Calhoun Street, Tallahassee 32399 James Harrison 850-519-6628 Carr 3800 Commonwealth Boulevard, Tallahassee 32303 Roy Ems 850-251-7366 Collins 107 West Gaines Street, Tallahassee 32399 William Willis 850-688-2741 DEP Lab 2600 Blair Stone Road, Tallahassee 32399 Roy Ems 850-251-7366 Department of Revenue, Building 1 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Department of Revenue, Building 2 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Department of Revenue, Building 3 2450 Shumard Oak Boulevard, Tallahassee 32399 Chris Miller 850-631-2390 Douglas 3900 Commonwealth Boulevard, Tallahassee 32303 Roy Ems 850-251-7366 FDLE - Tallahassee 2331 Phillips Road, Tallahassee 32308 James Wells 850-528-9244 First District Court of Appeal 2000 Drayton Drive, Tallahassee 32311 David Adams 850-251-8816 Fletcher 101 East Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Governor's Mansion 700 North Adams Street, Tallahassee 32303 Spencer Shepard 850-631-0312 Gray 500 South Bronough Street, Tallahassee 32399 William Willis 850-688-2741 Historic Capitol 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Holland 600 South Calhoun Street, Tallahassee 32399 James Harrison 850-519-6628 House Office 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 James 160 Governmental Center, Pensacola 32501 Tom Long 850-519-6621 Knott 100 W. St. Augustine Road, Tallahassee 32399 Terry Hutcheson 850-519-6608 Larson 200 East Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Pepper 111 West Madison Street, Tallahassee 32399 James Harrison 850-519-6628 Senate Office 400 South Monroe Street, Tallahassee 32399 Terry Hutcheson 850-519-6608 Turlington 325 West Gaines Street, Tallahassee 32399 William Willis 850-688-2741 Twin Towers (Bob Martinez Center) 2600 Blair Stone Road, Tallahassee 32399 Roy Ems 850-251-7366

Addendum Attachment 2 - Revised Attachment F - Site Visits Elevator Preventative Maintenance, Repair, Inspection, and Testing Services

ITN No. DMS-22/23-089

REGION 1

A Respondent shall visit every Facility listed on Revised Attachment C - Facility List, within a Region for which it intends to submit a Reply. A Respondent must obtain a dated signature from each Facility Manager or their designee for every Facility within each Region for which it submits a Reply. By signing below, the Facility Manager of their designee is confirming the Respondent visited the Facility.

Elevator Preventative Maintenance, Repair, Inspection, and Testing Services Page 1 of 2

Facility Manager or Designee's Signature Date

Daytona Beach Regional Service Center & Parking Garage 210 North Palmetto Avenue, Daytona Beach 32114 Dave Corley 850-519-7304 Jacksonville and Jacksonville FDLE 921 N. Davis Street, Jacksonville 32209 Johnny Lance 904-251-0563

Facility Location Facility Manager Contact (Cell Number)

Facility Manager or Designee's Signature Date

FDLE Tampa 4211 North Lois Avenue, Tampa 33614 Randall Brownlie 850- 508-8569 Grizzle 11351 Ulmerton Road, Largo 33778 Randall Brownlie 850- 508-8569 Hurston, Hurston FDLE, & Parking Garage 400 West Robinson Street, Orlando 32801 Joel Perdy 407-245-0803 Peterson & Parking Garage 200 North Kentucky Avenue, Lakeland 33801 Scott Woods 850-519-6610 Trammell 1313 Tampa Street, Tampa 33602 Scott Agathos 813-299-3455

Facility Location Facility Manager Contact (Cell Number)

Facility Manager or Designee's Signature Date

Benton 337 North 4th Street, Ft. Pierce 34950 Ronald Montoya 850-519-6616 Dimick 111 S. Sapodilla, West Palm Beach 33401 Alan Snyder 850-519-6622 Dimick Parking Garage 820 Clematis Street, West Palm Beach 33401 Alan Snyder 850-519-6622 FDLE - Miami and Parking Garage 1030 NW 111th Avenue, Miami 33127 Lazaro Lopez 305-377-5966 Ft. Myers Regional Service Center & Parking Garage 2295 Victoria Avenue, Ft. Myers 33901 William Shafer 850-519-6611 Monroe Regional Services Center 2796 Overseas Highway Suite 127, Marathon 33050 Kirk Metzler 850-528-1360 North Broward Regional Service Center 1400 West Commercial Blvd, Fort Lauderdale 33309 Ralph Reynolds 850-519-6636 Rohde North Tower & Parking Garage 401 NW 2nd Avenue, Miami 33128 Lazaro Lopez 305-377-5966 Rohde South Tower & Parking Garage 401 NW 2nd Avenue, Miami 33128 Lazaro Lopez 305-377-5966

REGION 3

REGION 4

REGION 2

Elevator Preventative Maintenance, Repair, Inspection, and Testing Services Page 2 of 2

DMS-22/23-089 Addendum No. 1 Page 6 of 6

End of Addendum 1.

ITN Addendum No. 1

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