Addendum No. 1.pdf

707 Ashmun Street Sault Ste. Marie, MI 49783

906-635-0511 • 800-867-0511 • Fax: 906-635-0612

Offices also in:

Houghton

Iron Mountain Ishpeming Marinette

U.P. Engineers & Architects, Inc. www.UPEA.com

[M12-05405]

ADDENDUM NO. 1

TO THE

Kinross Correctional Facility Fire Alarm System Upgrades

Kincheloe, MI

ADDENDUM NO. 1 is issued November 21, 2025 to clarify, modify, and/or change the original plans and specifications issued by UP Engineers and Architects. This ADDENDUM NO. 1 is hereby made part of the Contract Documents for the contract noted below.

File No. 472/25257.ABG Kinross Correctional Facility – Fire Alarm System Upgrades

Please acknowledge receipt of this ADDENDUM NO. 1 on the appropriate blank on the Bid Form and also include this addendum with the bid package.

GENERAL

1. See attached mandatory pre-bid walkthrough sign-in sheet.

2. See attached mandatory pre-bid meeting agenda minutes.

SPECIFICATIONS

3. APPENDIX II – SPECIAL WORKING CONDITIONS - DEPARTMENT OF

CORRECTIONS – Item 2. ADD – Typical working hours are from 7 a.m. to 3:30 p.m. Monday through Friday. Working hours in Food Prep 275 will be night work starting at 7 p.m.

PLANS

4. G001 – Change field representative from Dan Hall to the following:

Brian GuiGue, (517) 281-4994, GuigueB@michigan.gov

END OF ADDENDUM NO. 1

Prepared by:

U.P. Engineers & Architects, Inc

Mandatory Pre-Bid Meeting Agenda

Project: Kinross Correctional Facility – Fire Alarm System Upgrade File No: 472/25257.ABG Date: November 20, 2025, 1:30pm – Kinross Correctional Facility

A. Introductions

1. Owner’s Representatives – MDOC, DTMB

2. PSC’s Representatives – UPEA

B. Sign-in Sheet – Please sign for evidence of attendance. Note: You must sign in under the same name as the company submitting the bid. An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

C. Any answers provided at this meeting are considered clarifications of the bidding documents and are not intended to change them. If a point or concern raised during this meeting is deemed by the PSC and Owner to require a change to the bidding documents, such change will be reflected by the issuance of an addendum.

D. Project description – Provide all material, equipment, labor and services required to replace the complete fire alarm systems for 10 buildings. All new addressable fire alarm systems, devices and wiring are required. Demolition of existing fire alarms shall include removal of existing panels, devices, conduit, and cable, and shall be completed after new systems are on line for 30 days, per drawings and specifications dated November 7, 2025.

E. Bid Submission

1. Bid due date – Wednesday, December 10, 2025 at 2:00 pm

2. Bids must be submitted electronically through the SIGMA website as listed at the top of the Bid Summary Form in the Project Manual.

3. For assistance with SIGMA VSS, you may contact the SIGMA Help Desk as listed in the Project Advertisement.

4. If you are having SIGMA issues, please also e-mail Anne Watros and Don Klein from the DTMB Contracting Section as instructed in the Project Advertisement.

F. Bid Package:

1. Refer to Project Manual, Section 00100 – Instructions to Bidders, Bid Checklist

a) Bid Summary Form (signed and completed).

b) Bid Schedule of Unit Cost Prices – include $100,000.00 project allowance as listed in the base bid amount.

c) Schedule of Alternatives – N/A

d) Schedule of Change Order Prices – N/A

e) Qualified Disabled Veteran (QDV) Business Representation Form (if applicable).

f) Certification of a Michigan Based Business Form (projects over $100,000).

g) Bid Security in the amount of 5% of Base Bid Price.

G. Michigan Preferences - All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

H. Contract Time of Completion and Liquidated Damages

1. Refer to Project Manual, Section 00500 – Article 4.

2. Contract Time: Notice-to-Proceed issued approximately mid-October mid to end of

December 2025 with Substantial Completion by August 1, 2026. Final completion by September 1, 2016 2026.

3. A detailed project schedule is required from the Contractor at the start of the work.

4. Work of all trades as specified in the Contract Documents must be Substantially

Completed within the contract time, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work.

5. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work will be in the amount of $750.00/day and after Final Completion will be in the amount of $750.00/day.

I. Permits

1. The Contractor is responsible for obtaining and paying for all permits required by

LARA and or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

J. Jobsite Superintendent

1. Superintendent must be an employee of the Contractor, be competent for the work to be performed on this project and shall have the authority of the construction company to make on-site decisions.

2. Superintendent is required to be on-site, 100% of the time, whenever work is occurring even if work is being performed by a sub-contractor.

K. Prevailing Wage Rates

1. Refer to Project Manual, Appendix V.

2. Prevailing wage rates ARE required for the project.

3. See attached SOM Chippewa County prevailing wage rate document.

4. Contractor required to obtain State Project Registration (SPR) with LEO Wage and

Hour prior to submitting their proposal.

L. Questions

1. Questions must be emailed to Jeremy Gagnon at jgagnon@upea.com no later than

5:00pm local time on Wednesday, December 3, 2025.

2. Questions received after this time and date will not be addressed.