Addendum No. 01 - ARFQ DNR21_31.pdf

Date Printed: Dec 8, 2020 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Construction

Addendum

Addendum No. 01 is issued to publish and distribute the attached information to the Vendor Community.

2020-12-08

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

Date Printed: Dec 8, 2020 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05

1 Waste disposal plant construction service

1 MANDATORY Prebid at 1:00pm ET 2020-12-01 2 Technical Questions Due at 9:00am ET 2020-12-07

Document Phase Document Description Page

DNR2100000031 Addendum No.01-Tygart Lake SP WWT & Sewer System Improv.

SOLICITATION NUMBER: ARFQ DNR21*31

Addendum Number: No. 1

The purpose of this addendum is to modify the solicitation identified above to reflect the change (s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ X ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ X ] Attachment of pre-bid sign-in sheet

[ X ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Addendum issued to publish and distribute the attached documentation to the vendor community.

1. Mandatory pre-bid sign-in sheet.

2. Correction to ‘Agency Terms & Conditions.’

3. Correction to Specifications.

4. Approved alternate pump for specifications.

5. Clarification of soil testing responsibilities.

6. Additional notes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DNR_07042017

Attachment A

WV Division of Natural Resources Parks

Tygart Lake State Park

Wastewater Treatment & Sewer System Improvements

ARFQ 0310 DNR2100000031

The following is issued as Addendum No. 1 for the above-referenced project. This forms a part of the Contract Documents and modifies the original documents as noted below.

Corrections

1. Correction of ‘Agency Terms & Conditions:’

Original: The original published ARFQ contained an error. Agency Terms & Conditions, Item No. 7 shows Maintenance Bond being a requirement for this project.

This is not correct.

Corrected: A Maintenance Bond is not required for this project. This page has been revised and is included as an attachment with this addendum.

2. Correction of ‘Specifications:’

Original: Technical Specifications, Section 014000 – 4, 1.8.A.2: States… “Costs for retesting and re-inspecting construction that replaces or is necessitated by Work that failed to comply with the Contract Documents will be charged to Contractor, and the Contract Sum will be adjusted by Change Order.” This is not correct.

Corrected: This section shall now read as follows: “Costs for retesting and re-inspecting construction that replaces or is necessitated by Work that failed to comply with the Contract Documents will be the responsibility of the Contractor.”

Clarification

3. Clarification of alternate product per specifications:

Current Specifications: For the Lodge and Picnic Lift Stations, KSB submersible pumps, or equivalent, have been specified for each of the two lift stations.

Approved Alternate: Homa model GRP37/3FM submersible pumps as manufactured by Homa Pump Technology, out of Ansonia, CT, is approved as an equivalent alternative.

4. Clarification of soil testing responsibilities:

Technical Specifications, Section 014000 – 4, 1.8.B: States that soil tests and inspections are the Contractor’s responsibilities.

Additional Notes

5. Representative for Bio-Disk:

Aaron Roberts

(276) 596-3026 aaron.roberts@4windsglobalsolutions.com

6. Contractors should pay careful attention to the “Instructions to Vendors” and the “Terms and Conditions” when filling out bid forms and providing supplemental information.

7. The work area must be flagged, signed, etc. Vendor is responsible for all safety. Clean-up must be thorough. Vendor is responsible for managing/disposing of their own waste materials.

8. Vendor is responsible for protecting the buildings/structures and their contents from moisture, dust, etc. entering the structures due to this work. Any issues resulting from areas being damaged and/or unprotected will be the responsibility of the vendor.

9. Be cautious of utilities. Vendor is responsible for any damages created by this work. If utilities need to be disconnected, vendor is responsible for providing temporary provisions approved by DNR. Coordinate any disruptions with Park management.

10. Parking spaces can be used for vendor parking. Coordinate use of these with Park Management.

11. During periods of construction, Management will keep the site closed to the public as possible.

Some portions may remain open to the public.

#193-139

QUALITY REQUIREMENTS 014000 - 4

West Virginia Department of Natural Resources Tygart Lake State Park Wastewater Collection and Treatment System for installations of the system, assembly, or product that is similar in material, design, and extent to those indicated for this Project.

F. Specialists: Certain Specification Sections require that specific construction activities shall be performed by entities who are recognized experts in those operations. Specialists shall satisfy qualification requirements indicated and shall be engaged for the activities indicated.

1. Requirements of authorities having jurisdiction shall supersede requirements for specialists.

G. Testing Agency Qualifications: An NRTL, an NVLAP, or an independent agency with the experience and capability to conduct testing and inspecting indicated, and with additional qualifications specified in individual Sections; and, where required by authorities having jurisdiction, that is acceptable to authorities.

H. Manufacturer’s Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to observe and inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.

1.8 QUALITY CONTROL

A. Owner Responsibilities: The Owner shall conduct any quality control testing in addition to all testing required by the Contractor including duplicate testing to confirm Contractor’s test results, Owner will engage a qualified testing agency to perform these services.

1. Owner will furnish Contractor with names, addresses, and telephone numbers of testing agencies engaged and a description of types of testing and inspecting they are engaged to perform.

2. Costs for retesting and re-inspecting construction that replaces or is necessitated by Work that failed to comply with the Contract Documents will be Contractor.

B. Contractor Responsibilities: All specified tests and inspections are the Contractor’s responsibility including soils, concrete, pipe, manholes, and equipment. Perform additional quality-control activities required to verify that the Work complies with requirements, whether specified or not.

1. Where services are indicated as Contractor’s responsibility, engage a qualified testing agency to perform these quality-control services.

a. Contractor shall not employ same entity engaged by Owner, unless agreed to in writing by Owner.

2. Notify testing agencies at least twenty-four (24) hours in advance of time when Work that requires testing or inspecting will be performed.

3. Where Quality-Control Services are indicated as Contractor’s responsibility, submit a certified written report, in duplicate, of each quality-control service.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4 Addendum No. 5

Addendum No. 6 Addendum No. 7 Addendum No. 8 Addendum No. 9 Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

ARFQ DNR21*31