ADDENDUM NO 3 ARFQ DEP25-51 CARBONDALE (HILL) PORTALS PHASE II.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000051

Carbondale (Hill) Portals Phase II

Addendum Number: 3

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[] Modify bid opening date and time

[] Modify specification of product or service being sought

[X] Attachment of Pre-Bid vendor questions and responses

[X] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[] Other

Description of Modification to Solicitation:

This Addendum is issued to publish and distribute the attached documentation to the vendor community.

1. To attach pre-bid questions and answers

2. To attach pre-bid sign-in sheet

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEP2500000051

Carbondale (Hill) Portals Phase II

Addendum #3

Item 1: Contractor shall carry and maintain General Liability Insurance with coverage in the amount not less than $1,000,000 for each occurrence and not less than $2,000,000 aggregate, in addition to carrying and maintaining Automotive Liability Insurance in an amount not less than $2,000,000 and Professional Liability Insurance in an amount not less than $1,000,000 naming The Kanawha Gauley Coal and Coke Company, P.O.

Box 169, Charleston, WV 25321 and The Boone East Development Co., LLC., 5703 Crutchfield Drive, Norton, VA 24273 as an additional insured.

Item 2: Tree clearing shall be performed between November 15th, 2025, and March 31st, 2026.

Item 3: This project will be subject to BABA (Build America, Buy America) federal requirements.

Item 4: The Contractor shall not allow sediment laden water to discharge from the project as per the General WV/NPDES Water Pollution Control Permit.

QUESTIONS AND ANSWERS

Q1: What size is the access stone?

A1: Stone to be placed for “Gravel Drive Rehabilitation” shall conform to the requirements for 1 ½” crusher run stone or a WVDEP approved stone as per section 4.2.2 of the specifications. Stone to be placed for “Access Road Construction” shall conform to the requirements for 3” crusher run stone or a WVDEP approved stone as per section 4.2.3 of the specifications.

Q2: How far do the channels extend past the access?

A2: The channel profiles showing the proposed lengths are on sheets 4 and 5 of the plans.

Q3: Is there an Engineer’s estimate?

A3: Yes, it is $626,650.00.

Q4: What size trees need to be cut during the clearing season?

A4: All trees greater than 3” diameter at breast height (DBH) shall be cut between

November 15th, 2025, and March 31st, 2026.

Q5: How far should the mine seal pipe extend into the mine?

A5: Wet mine seal outlet pipes shall extend a minimum of 14 feet into the mine and through the stone bulkhead as shown on the plans as per section 9.2.2 of the specifications.