ADDENDUM NO 1 ARFQ DEP27-18 Bridgeport (Tomes) Landslide.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEP2700000018

1. To publish vendor questions and answers

2. To publish Pre-Bid sign-in sheets

3. To publish revised specifications

Addendum #1

Bridgeport (Tomes) Landslides

Permit (if applicable)

ARFQ 0313 DEP 2700000018

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on October 6, 2026, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

PRE-BID QUESTIONS AND ANSWERS

Q1. Does the 8” diameter timber have to be removed from the site or can it be burned on-site with other materials?

A1. Answer pending from landowner, will be provided with answers to any submitted questions.

Q2. Can the contractor visit the site again before the bid is due?

A2. The Contractor will need to request permission and a set time and date will be established and distributed to all contractors that attended the pre-bid meeting.

REVISED SPECIFICATIONS

1. Section 7.0 Drainage Structures, 7.2 Materials: No specifications were listed for the Filter Fabric for the Channel Energy Dissipator. This Fabric shall meet the requirements of AASHTO M 288, Section 8, Class 1, such as Mirafi 180N or approved equal.

2. Section 8.0 Unclassified Excavation, 8.4 Materials: Stone for the Bonding Bench, Toe-key Foundation, 2ft X 4ft, and 3ft X 3ft Underdrains is listed in the Specifications as AASHTO No 57. This should be

AASHTO No 3 as shown in the Geotechnical Details and within the Geotechnical Report.

REVISED DRAWINGS

NA

CLARIFICATIONS, NOTES, AND CHANGES

1. See attached.

REVISED BID SCHEDULE ( Submitted separately)

NA

ATTACHMENT A

Addendum #1

Bridgeport (Tomes) Landslides

Permit (if applicable)

ARFQ 0313 DEP 2700000018

PRE-BID SIGN IN SHEETS

See attached.

*All Revised documents should be attached in the same order. If there is a revised Engineer estimate it needs to be attached separate, we do not provide these to the vendor. Just the amount.

PREBID MEETING FOR: Bridgeport (Tomes) Landslide

Requisition: #ARFQ-0313-DEP2700000018-1

Date: October 6, 2026, 1 PM

Everyone please sign the sign-in sheet. Anyone not signed in will not be eligible to bid on this project.

Introductions:

Madelaine Shultz, Project Manager

Eric Stewart, Engineer of Record

Jim Barnett, Construction Manager

Abby Eakle, Construction Inspector

DEP

1. Bidding documents are available on the WV OASIS website at www.oasis.gov.

2. All bidders must have a WV Oasis Vendor Self Service account in order to submit electronic bids. Paper bids will not be accepted.

3. Bid Opening Date is: _11/04/2026, 10:30 AM. All bids are to be submitted electronically through WV Oasis.

4. Written Questions due by ___10/20/2026________and must be sent to

DEPProcurement@wv.gov and must include the Solicitation number in the subject line (ARFQ-0313-DEP2700000018-1)

5. Plans and Specifications are available on the WV Oasis website.

a. This project has been designed by Dieffenbauch & Hritz Inc. The Engineer of

Record is Eric Stewart, PE.

The Contractor is responsible for adhering to the Instructions to Vendors Submitting Bids & Agency Terms and Conditions For Construction/Reclamation Contracts and all other documents as found in the bidding package on WV Oasis website.

The WVDEP Regional Engineer will be _Eric Simpson_______, the Construction Representative will be _Pam Butcheck________, both out of the Fairmont AML Office.

Notes:

1. Engineer’s Estimate is: __$1,432,824.00___________________

2. Seasonal tree clearing restrictions apply, all tree clearing must be completed between November 15, 2026 and March 31, 2027. Trees must be felled by March 31, 2027.

3. Dieffenbauch & Hritz, Inc (D&H) will act as an agent to the WVDEP-AML Program.

4. D&H will inspect and oversee the construction of the project.

a. D&H will provide full-time inspection during construction and will be present for all contractor activities.

b. The Engineer of Record (Eric Stewart, PE) at D&H will be responsible for certification of the project for general conformance with the Issued for Construction (IFC) Plans and Specifications.

c. D&H will be the approval authority for any modifications to the IFC Plans and Specifications.

5. Today’s Pre-bid will present the following:

a. Overview of the project, areas to be addressed and how they will be generally constructed.

b. Questions from the bidders will be collected however technical questions will not be answered in the field but will be addressed in an addendum along with written questions submitted to DEPProcurement@wv.gov.

Bridgeport (Tomes) Landslide

Project Description:

Pre-Law (1977) mineworks resulting in overburden consisting of cast material. No significant coal refuse was discovered in Geotechnical borings. Due to cast material methods of construction 1 slide area has been identified to be repaired.

1. The landslide is located roughly 1,700 feet from the landowner’s residence. The landowner uses this area for cattle grazing. The slide is roughly 1.6 acres in size, drops off initially about 25 feet at the scarp line, and has a 217 feet scarp line in the shape of a bowl.

a. The slide will be excavated to bedrock.

b. Toe-Key, Bonding Benches, and Underdrains will be installed as directed on the plans & specifications

c. Excavated material will be placed in compacted lifts to the limits and configuration shown on the plans.

d. Approximately 1,940 linear feet of riprap channels will be installed in the configuration shown on the plans.

e. Additional culvert improvements and access road improvements are also included.

f. Contractor will be required to coordinate temporary fencing with the landowner.

2. Special Considerations: Please pay particular attention to the following Special Considerations. Failure to follow these procedures may result in “Stop Work” directives.

a. Residential Community

i. Special care and consideration to residents and their access, property, and utilities should be observed.

ii. The installation methods of residential utilities are unknown. Special handling in the form of steel plate protection is proposed. Any unplanned interruption of utility service to residents will be treated with highest priority to restore.

b. Private Driveway will be maintained throughout construction, suitable for access by landowners. Temporary fencing and cattle gate(s) as indicated on the plans shall be utilized to control livestock movements while allowing for contractor access. Extensive coordination with the landowner will be required. Access to the site will remain open and usable at all times.

c. Gravel Access Road, Haul Road, Existing Tomes Driveway Rehabilitation, and Gould Farm Road CR23/3 Rehabilitation improvements are to be maintained during construction and improvements are to remain following construction.

d. Topsoil in the LOD will be stockpiled separately from other excavations and re-used to cover the site at final grading.

e. Seasonal tree clearing restrictions apply. Trees within LOD must be felled between November 15, 2026 and March 31, 2027.

f. Trees over 8” diameter shall be saw cut prior to grubbing and removed from the site for disposal. All other organic material shall be burned on site if permits are acquired by the contractor. See Section 4 of the Specifications for full details.

g. Fencing Requirements:

i. Temporary Fencing: the temporary fencing requirements have been spelled out in the Specifications and the Plan details. This temporary fencing shall be electrified by the landowner. The Contractor is not required to electrify the fence but is required to coordinate with the landowner when the fencing needs moved or de-electrified throughout construction.

ii. Livestock Fencing: The livestock fencing specifications are found in an attachment within the Specifications. The Contractor is required to adhere to these requirements and to bid accordingly.

Two errors were identified in the Specifications.

Section 7.0 Drainage Structures, 7.2 Materials: No specifications were listed for the Filter Fabric for the Channel Energy Dissipator. This Fabric shall meet the requirements of AASHTO M 288, Section 8, Class 1, such as Mirafi 180N or approved equal.

Section 8.0 Unclassified Excavation, 8.4 Materials: Stone for the Bonding Bench, Toe-key Foundation, 2ft X 4ft, and 3ft X 3ft Underdrains is listed in the Specifications as AASHTO No

57. This should be AASHTO No 3 as shown in the Geotechnical Details and within the Geotechnical report.

These corrections shall be made as part of an addendum issued along with the answers to any technical questions asked today and submitted by October 20, 2026 to DEPProcurement@wv.gov.

To reiterate, Failure to follow these instructions and guidelines, Special Considerations and points of emphasis could result in “Stop Work” directives or unapproved pay applications.

west virginia department of environmental protection

HAROLD D. WARD, CABINET SECRETARY

DIVISION OF LAND RESTORATION

OFFICE OF ABANDONED MINE LANDS AND RECLAMATION

BRIDGEPORT (TOMES) LANDSLIDE

BRIDGEPORT, HARRISON COUNTY, WEST VIRGINIA

October 2026

CONSTRUCTION SPECIFICATIONS

1095 Chaplin Road, Suite 200

Morgantown, WV 26501

304-985-5555

Table of Contents

Division I – Special Provisions

I Location/Site Description

II Scope of Work

III Safety

IV Borrow (Disposal) Areas

V Disposal of Unsuitable Material

VI Permits, Licenses, and Fees

VII NPDES Stormwater Requirements

VIII Construction Sign

Division II – Technical Specifications

1.0 Mobilization and Demobilization

2.0 Construction Layout

3.0 Quality Control

4.0 Site Preparation

5.0 Erosion and Sediment Control

6.0 Revegetation

7.0 Drainage Structures

8.0 Unclassified Excavation

12.0 Utilities

15.0 Bore Logs/Subsurface Investigation

18.0 Administration

19.0 Traffic Control

Appendix

Definitions

ASTM – American Society for Testing Materials, latest edition unless otherwise noted.

AASHTO – American Association of State Highway and Transportation Officials and the

Standard Specifications for Transportation Materials and Methods of Sampling and Testing by the American Association of State Highway and Transportation Officials, latest and all subsequent addenda thereto.

BABA – Build America Buy America Act, enacted as part of the Infrastructure Investment and

Jobs Act on November 15, 2021, established a domestic content procurement preference for all

Federal financial assistance obligated for infrastructure projects after May 14, 2022. The domestic content procurement preference requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure projects are produced in the United States.

BIL – Bipartisan Infrastructure Law, also known as the Infrastructure Investment and Jobs Act

(IIJA), was signed into law on November 15, 2021.

Consultant – see Engineer.

Construction – The clearing, grubbing, dredging, excavating, grading of land and other activities associated with the reclamation of property once used to extract coal, oil or natural gas or operate landfills in this State.

Contractor – Refers to the successful bidder and/or firm or corporation undertaking the execution of the work under the terms of these Specifications.

Davis-Bacon and Related Acts – Contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works must pay their laborers and mechanics employed under the contract no less than the locally prevailing wages and fringe benefits for corresponding work on similar projects in the area. The Department of Labor determines such locally prevailing wage rates. For prime contractors in excess of $100,000, contractors and subcontractors must also, under the provisions of the Contract Work Hours and

Safety Standards Act, as amended, pay laborers and mechanics, including guards and watchmen, at least one and one-half times their regular rate of pay for all hours worked over 40 in a workweek.

Engineer – Refers to the Dieffenbauch & Hritz Project Engineer, Project Manager, Practice

Manager or any authorized representative thereof.

Inspector – The State’s authorized representative assigned to make any or all necessary inspection of the work.

OSM – Refers to the U.S. Department of the Interior Office of Surface Mining Reclamation and

Enforcement.

Plans – A written account of the intended future course of action aimed at achieving the specific goals and objectives of the contract within the timeframe specified in the contract. It explains in detail what needs to be done, when, how, and by whom. The plans include, but are not limited to, the approved profiles, typical cross sections, working drawings, standard drawings, and supplemental drawings, or exact reproductions thereof, which show the location, character, dimensions, and details of the work to be done.

Specifications – Refers to this document and any addenda. Whenever this document or Contract refers to the specifications of any society, institute, association or government organization, then such specifications cited shall become a part of this Contract as if written in full.

State – Used to refer to the West Viriginia Department of Environmental Protection, Division of

Land Reclamation, Office of Abandoned Mine Lands & Reclamation (WVDEP-DLR-AML) or their representative.

Surveyor – Refers to a WV licensed Professional Surveyor working with a Certification of

Authorization or their representative working under their authority.

WVDOH Standard Specs - WVDOH Standard Specifications for Roads and Bridges, 2023

Edition and all subsequent addenda thereto.

Bridgeport Tomes Landslide | Construction Specifications | Issued for Construction

Division I – Special Provisions

I Location/Site Description

The project is located South of the City of Bridgeport, Harrison County, WV, off CR 23/9 (Brushy

Fork Road). There is one landslide located roughly 1,700 feet from the landowner’s residence.

However, the landowner farms this area as pasture and is frequently on site. He has also lost two cattle from falling over the steep edge at the scarp of the slide. The slide is roughly 1.6 acres in size, drops off initially about 25 feet at the scarp line, and has a 217 feet scarp line in the shape of a bowl.

The purpose of this project is the stabilization of the dangerous slide. The main slide area will be excavated to bedrock and rebuilt using proper fill placement techniques with regularly spaced bonding benches and underdrains. The contractor will be responsible for planning the repair, and revised drainage conveyance. The contractor will be responsible to plan the sequencing of their work and access considerations such that the Contractor can comply with these requirements, the

Limits of Disturbance shown on the Plans, and all other requirements in these Specifications or on the Plans.

Directions to Site:

From the North: I-79 S Exit 117 WV-58 W. Turn right onto Anmoore Road.

Turn left onto Philippi Pike / CR 23/9. Travel 3.8 miles.

Turn right onto Gains Hollow Road / CR 23/3. Travel 0.3 miles.

Turn right onto Gould Farm Road. Travel 0.5 miles.

GPS Coordinates:

39.221964°, - 80.248389°

II Scope of Work

The Work consists of furnishing all labor, plant, power, equipment, supplies, and performing all operations necessary for the completion of the project. The contractor shall perform all operations necessary for:

• Mobilization and Demobilization

• Survey and Construction Layout

• Quality Control

• Site Preparation, including Clearing and Grubbing

• Access Road Construction

• Installation and Maintenance of Erosion and Sediment (E&S) Controls

• Unclassified Excavation / Regrading / Soil Drying

• Traffic Control, where required

• Installation of Drainage Structures

• Road / Laydown Rehabilitation

• Soil Capping

• Revegetation

• Final Site Cleanup and Removal of E&S Controls

Specifically, the Contractor will be installing their E&S Controls, establishing their Work area and laydown area, clearing, and grading the site as needed to provide space to Work, and any other applicable Site Preparation.

Traffic Control will be implemented by the Contractor. Contractor is required to keep road(s) open at all times – and in compliance with the Traffic Control Section of these Specifications.

The Contractor is to exercise caution to protect and not disturb structures, utilities, or trees designated to remain.

Contractor is responsible for leaving the site and surrounding area in original condition or better.

This also includes picking up and disposing of any trash or litter the Work generates in accordance with these Specifications.

Contractor is responsible for engaging in soil disturbance only within the Limits of Disturbance shown on the Plans.

Contractor shall be responsible for surveying, including establishing construction baseline, measuring and developing all completed quantities on the job. The Contractor is responsible for verifying all measurements, estimates, or any other information provided by the Engineer for accuracy. The Contractor shall perform all other operations as incidental to the program as specified herein.

Any deviation from the Plans or Specifications, not approved in writing by the State, Engineer, or

Contract Administrator, are at Contractor risk. Engineer reserves the right to require Contractor to correct back to Plans – at Contractor cost – any unapproved condition at any time.

III Safety

All regulations of the Occupational Safety and Health Act of 1970 (OSHA) are in effect for this contract. The Engineer shall not be liable for any citations received by the Contractor as a result of failure to comply with applicable OSHA standards. Compensation is to be included in the various items of the Contract for the expense involved in complying with these standards. In addition, the Contractor shall comply with Section 107.7 of the WVDOH Standard

Specifications regarding public convenience and safety. The Contractor’s supply vehicles will travel paved and gravel roads in close proximity to local resident’s homes, business’s, driveways, and other constructions. These areas are regularly frequented by visitors and used by the resident’s everyday. As such, the safety and convenience of these people shall be of utmost importance in the

Contractors execution of work as shown on the plans and herein specified.

The Contractor shall comply with OSHA Regulation 29CFR1926 Subpart P for excavation of trenches associated with pipe, culvert, subsurface drains, mine seal constructions, and similar constructions.

Contractor to implement their Work to provide a lasting, stable configuration, utilizing techniques considered conducive to slope stability. The Contractor is required to exercise care to avoid conditions which may result in unstable conditions during the construction process. The

Contractor shall be responsible for protecting residences, utilities, and any existing structures not to be removed by Plan from damage. The Contractor shall implement their Work such that it is in compliance with all Federal, State, and Local laws – this includes CFR Title 29, Subtitle B, Chapter

XVII, Part 1926, Subpart E (1926.95-1926.107 Personal Protective and Life Saving Equipment), CFR Title 29, Subtitle B, Chapter XVII, Part 1910, Subpart U (Covid-19), CFR Title 29, Subtitle

B, Chapter XVII, Part 1926, Subpart P (1926.650-1926.1443 Excavations – benching requirements of trenches and ladder requirements are of particular note), and any other Federal, State, or Local law.

The Contractor shall also protect pedestrian and vehicular traffic around excavations and trenches in compliance with the U.S. Federal Highway Administration Manual of Uniform Traffic

Control Devices and the WVDOT “Manual on Temporary Traffic Control for Street and

Highways” dated May 2021, or more current. In addition, the Contractor will be required to comply with all WVDOT rules, regulations, weight limits, and speed limits associated with and posted on CR 23/3, Gains Hollow Rd, and other existing access roads. The Contractor shall follow the Traffic Control Plan in the MM-109. Should the Contractor require additional traffic control or make changes to the traffic control plan, the Contractor shall submit a Traffic Control Plan to the

WVDOH District 4 District Engineer, William E. Gaskins, P.O. Box 4220, Clarksburg, WV 26302, for approval prior to submitting said plan to the Engineer for approval, and prior to any substantial portion of work located adjacent to or in Harrison County. Harrison County Route 23/3 is a narrow county road used by local residents and visitors and as such special precautions will be required while working in or in close proximity to the road and for slow moving large construction equipment or supply vehicles that may impede normal traffic patterns and controlling dust from these vehicles. At the discretion of the Engineer, the Contractor will be required to employ a flag person along Harrison County Route 23/3 to direct traffic while hauling materials on and off site and other constructions. The Contractor shall plan to keep Harrison County Route 23/3 free of fugitive dust and clean of mud and other debris from the job site deposited by construction and other vehicles entering or leaving the project area. Costs associated with development, implementation, and submittal of the Traffic Control Plan and all other requirements herein specified shall be included in the Traffic Control bid item.

IV Borrow (Disposal) Areas

All borrow (disposal) areas must be approved by the State. The Contractor shall be responsible to obtain from the property owner(s) of the borrow areas, all necessary rights of entry, including rights of entry for the State, Engineer, and others as required for inspection purposes. The said rights of entry agreement must state that the property owner(s) indemnify and hold harmless the Engineer for Contractor’s action for any injury or damages whatsoever resulting from the use of the property.

The Contractor also shall submit a borrow / disposal area reclamation plan for prior approval by the

State. The Contractor shall observe the following NEPA compliance schedule relative to selecting and utilizing any off site borrow areas and / or any waste disposal areas:

• No borrow (disposal) site operations will affect a site listed in, eligible for, or proposed to be listed in the National Register of Historic Places.

• No borrow (disposal) operations will be located within one-quarter mile of any Federally listed, established, or prospective component of the National Wild and Scenic River System under 16 USC 1274 and 1276.

• Borrow (disposal) site operations will not cause a significant encroachment within the base floodplain (CE.O. 11988: Floodplain Management).

• Borrow (disposal) site operations will not be located in or affect a critical habitat of a Federally listed endangered or threatened species under 16 USC 1531, et. seq.

• No borrow (disposal) operations will occur in wetland areas which are designated by appropriate agencies.

• Borrow (disposal) site operations will be consistent with any approved plans governing ambient air quality.

• Adherence to these mitigation measures does not relieve the Contractor of the obligation or responsibility to obtain any other Federal, State, or Local approvals required to use borrow

(disposal) areas and conduct such activities.

• Documentation: Copies of borrow (disposal) site approvals and concurrences will be submitted to the Engineer prior to the commencement of reclamation activities.

• Site Monitoring: Borrow (disposal) activities will be monitored by the Engineer to ensure compliance with contractual requirements, applicable Federal, State, and Local laws, and any permit conditions.

Contractor shall observe the following requirements for borrow (disposal) areas within the proposed construction limits:

a. Maximum slopes shall be 2H:1V, or as approved by Engineer.

b. No highwalls created during borrow (disposal) activities shall be left exposed.

c. Erosion and sediment controls shall be required as approved by Engineer.

d. All disturbed areas shall be revegetated as per Section 6 of these Specifications.

e. All exposed refuse shall be covered with a minimum 1-foot of soil cover.

f. Drainage structures shall be installed as required and as approved by Engineer.

V Disposal of Unsuitable Material

All unsuitable materials (wood, trash, debris, and garbage), as determined by the Engineer, shall be wasted by the Contractor off site conforming to the requirements of these Specifications at the

Contractor’s expense. Clearing debris may be burned, if in conformity with these Specifications and any applicable Federal, State, and Local laws, and any permit conditions. All waste areas shall be obtained in accordance with the requirements in these Specifications.

The Contractor shall observe the NEPA compliance schedule relative to selecting and utilizing any off-site disposal areas in accordance with these Specifications.

VI Permits, Licenses, and Fees

The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work.

VII NPDES Stormwater Requirements

The State has obtained a Construction Storm Water General Permit for this project from WVDEP

Division of Water and Waste Management (WVDEP DWWM). The registration for this reclamation project will be modified to include the Contractor as Co-Applicant #1, with the State being Co-Applicant #2. As such, the Contractor shall assume responsibility for compliance with the terms and conditions of the permit. Upon award of the contract, the Contractor shall complete a Co-Applicant #1 signature page and submit the completed form to the State prior to scheduling a Pre-Construction Conference.

Upon receipt of the completed form, the State will request the WVDEP DWWM to modify the existing NPDES registration for this project to make the Contractor the Co-Applicant #1 to the permit.

The WVDEP DWWM will notify the Contractor and the State when the successful transfer of registration under WV/NPDES Storm Water Construction General Permit (No. WV0115924) is completed. A Notice to Proceed will not be issued until the contractor signs the co-applicant form and submits to the State. Once the transfer has been completed, the State will continue to be responsible for any modification fees and annual renewal fees incurred up until the date of the final inspection of the project that occurs after completion of construction activities at the site. The

Contractor shall be responsible for any and all costs associated with violations and fines assessed against the project that are a result of the Contractor’s negligence, carelessness, or failure to install permanent controls as part of the work as scheduled.

The State shall apply for a Notice of Termination (NOT) from WVDEP DWWM via the

Construction Storm Water website:

https://dep.wv.gov/WWE/Programs/stormwater/csw/Pages/home.aspx upon completion of construction activities at the site. The NOT shall be issued by WVDEP

DWWM upon completion of the project. The Contractor will continue to be bound by the terms and conditions of the permit until the NOT has been approved by WVDEP DWWM. Once the project is complete, the Contractor will still bear responsibility for the NPDES registration until a

NOT is received from the WVDEP DWWM.

https://dep.wv.gov/WWE/Programs/stormwater/csw/Pages/home.aspx

Co-Applicant #1 Signature Page

Co-Applicant #1: _____________________________________________

New and/or Modification of NPDES Storm Water of Construction Project Name:

BY COMPLETING AND SUBMITTING THIS APPLICATION, I HAVE REVIEWED AND UNDERSTAND AND

AGREE TO THE TERMS AND CONDITIONS OF THE GENERAL PERMIT (WV0115924) ISSUED ON MARCH

6, 2024, WITH AN EFFECTIVE DATE OF APRIL 6, 2024, AND EXPIRATION DATE OF APRIL 5, 2029. I

UNDERSTAND THAT PROVISIONS OF THE PERMIT ARE ENFORCEABLE BY LAW, VIOLATION OF ANY

TERM AND CONDITION OF THE GENERAL PERMIT AND /OR OTHER APPLICABLE LAW OR

REGULATIONS CAN LEAD TO ENFORCEMENT ACTION.

I CERTIFY UNDER PENALTY OF LAW THAT I HAVE PERSONALLY EXAMINED AND AM FAMILIAR WITH

THE INFORMATION SUBMITTED ON THIS FORM AND ALL ATTACHMENTS AND THAT, BASED ON MY

INQUIRING OF THOSE INDIVIDUALS IMMEDIATELY RESPONSIBLE FOR OBTAINING THE

INFORMATION. THE INFORMATION SUBMITTED IS, TO THE BEST OF MY KNOWLEDGE AND BELIEF, TRUE, ACCURATE, AND COMPLETE. I AM AWARE THAT THERE ARE SIGNIFICANT PENALTIES FOR

SUBMITTING FALSE INFORMATION, INCLUDING THE POSSIBILITY OF FINE AND IMPRISONMENT.

(CO-APPLICANT #1 SIGNATURE) DATE

Print Name: ___________________________________________

Print Title: ___________________________________________

Address: ___________________________________________

City: _____________________State: _______ Zip:___________

Telephone Number: (_____ )________-____________________

Email: ______________________________________________

FEIN: ______________________________________________

VIII Construction Sign

The work to be performed under this Section consists of providing all labor, material, and equipment necessary to install a project sign as indicated on the detail included herein and as specified herein.

Sign face shall be 3/4" Marine Exterior plywood or aluminum or composite material. Posts and cross-brace shall be No. 2 Grade Pine or Fir, kiln dried and pressure treated.

All hardware shall be manufactured from good, commercial-quality material and meet all applicable ASTM standards. Spikes and nails shall be common wire-type and shall meet AISI steel specifications 1010 or 1020. All hardware shall be hot-dip galvanized in accordance with

ASTM A-153.

The sign face shall be cut to the dimensions shown on the detail herein. The sign shall be painted with one (1) coat of primer and two (2) coats of white enamel. All exterior cut edges shall be smooth sanded, prior to painting. All edges shall be double primed. The letters, border, and strips shall be painted as shown on the detail drawing.

The Contractor shall bolt the sign to posts and provide the required cross-bracing. The posts shall be set in gravel base and sign erected, as shown on the drawing. One (1) sign is required and is to be located at the discretion of the Inspector.

The sign shall be installed before any equipment or materials are brought to the site and shall remain in place until at minimum the NOT takes place. The Contractor shall repair or replace the sign as needed during construction.

Payment for the Work, which shall include installation of the project sign, shall be part of the lump-sum bid for "Mobilization and Demobilization".

B rid gep o rt To m es Lan d slid e | C o n stru cti o n Sp ecifi cati o n s | Issu ed fo r C o n stru cti o n

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Division II – Technical Specifications

1.0 Mobilization and Demobilization

1.1 Description

This Work shall consist of the performance of construction preparatory operations, including the movement of personnel and equipment to the project sites and for the establishment of the Contractor’s offices, buildings and other facilities including the construction of all temporary access roads as necessary to begin work on a substantial phase of the contract. The location of the Contractor’s office to be established must be approved by the Engineer and any on-site Contractor’s office is to include space for the

Engineer/Inspector to use. It also shall include all demobilization activities involving the removal from the sites of all plant, equipment, supplies and personnel after completion of the work, including cleanup of all rubbish and waste materials generated during the construction of this project and restoration of any damage to existing site improvements resulting from the Contractor’s activities at the site. This item shall also include the installation of the project sign at the beginning of the project and the removal of the sign, prior to the Final Inspection. All equipment and material storage areas shall be approved by the Engineer.

Upon receipt of a notice to proceed, the Contractor shall initiate and complete measures necessary to commence the Work. Mobilization shall also consist of delivering to the site and assembling in working order all necessary equipment, materials, and supplies to be furnished by the Contractor to complete the work.

Demobilization shall consist of the removal from the site of all the Contractor’s equipment and materials after completion of the work and cleanup of the site. Work shall be performed to the satisfaction of the Engineer to be considered complete.

1.2 Method of Measurement and Basis of Payment

There shall be no measurement for the “Mobilization and Demobilization” item as it shall be lump sum. Said lump sum cannot be more than 5% of the TOTAL AMOUNT

BID for the project. Partial payments will be as follows:

One-half of the amount bid will be released to the Contractor with the first estimate payable, not less than 15 days after the start of Work at the project site.

The final one-half of the amount bid shall be released with the last estimate payable after the work is accepted by the Engineer and after all Final Inspection submittals are received and approved by the Engineer.

Nothing herein shall be construed to limit or preclude partial payments otherwise provided for by the contract. Neither deduction nor increase will be made in the lump sum “Mobilization and Demobilization” item amount regardless of decreases or increases in the final total contract amount or for any other cause.

1.3 Pay Item

Item 100.00, “Mobilization and Demobilization”, per lump sum cannot be more than

5% of the TOTAL AMOUNT BID for the project.

2.0 Construction Layout

2.1 Description

This item consists of furnishing, placing, and maintaining construction layout stakes, (based on the original baselines and/or control points in the plans), necessary for the proper performance of the work under this contract including borrow/waste areas.

Construction limits must be clearly flagged, and Pre-Construction cross sections must be provided and approved prior to any disturbance or “unclassified excavation”. It shall further consist of determining the exact units of measure for payment. It also consists of checking and making any field adjustment to the plan alignment, grades and elevations as considered necessary by the Engineer.

The Contractor shall use competent personnel and suitable equipment for the layout work required and shall provide that it be done under the supervision of, or directed by, a

Professional Surveyor registered in the State of West Virginia with survey grade instruments that will provide real time sub-centimeter accuracy based on the project control provided in the Plans. Survey stakeout tolerances will be stated on plans; in absence of this, tolerances will be determined in the following way:

A survey plan will be submitted in writing or electronically to the Engineer. The submission will include a comprehensive list of survey personnel qualifications, the survey equipment to be used, and a detailed outline of the means, methods, and precision for tasks such as stakeout procedures, quantity measurements, volumetric confirmation, and as-built procedures. Approval of the plan is required prior to any work being performed.

Additionally, this item shall also include the preparation of “As-Built” Plans, including the Reclamation Plan and any others specifically requested by the State.

This item also includes taking photographs (with a date / time stamp) and video (where the date and time are indicated) of the entire site – including the road and adjacent structures – before and after construction. Photos and video are to be provided to the

State for record, in particular to show that damage to adjacent structure(s) or road(s) did not occur during the course of the Project.

This item will be paid according to the following schedule: 25% confirmation of cross-sections, 35% for project stakeout throughout construction, and 40% on the acceptance of as-builts. This layout shall include location stakes and cut-fill lines marked on the stakes for each pre-manufactured or formed on site structures (manholes, drop inlets, headwalls, etc.).

2.2 Materials

Conventional survey stakes, hubs, batter boards, templates, straightedges, and other devices necessary for laying out all parts of the work. Due to the presence of livestock, no flagging or tape may be used for staking.

2.3 Construction Methods

Construction Layout

The Contractor shall be responsible for the proper layout of the Work, including but not limited to: property boundaries, limits of disturbance, construction baselines, erosion and sediment controls, drainage structures, and/or feature identification for control of the work. Field markers must include the designated feature, appropriate stationing, and the cut/fill requirements to achieve final grade.

The Contractor shall make all calculations involved and shall furnish and place all layout stakes. The Contractor is responsible for verifying all surveying, measurements, estimates, or any other information provided by the State for accuracy. This layout shall include location stakes and cut-fill lines marked on the stakes for each pre-manufactured or formed on site structures (manholes, drop inlets, headwalls, etc). The layout shall also include centerline stakes with cut-fill lines for each channel and any areas of excavation and re-grade. The certified layout and cross-sections surveyed must be submitted to the

Engineer for approval prior to beginning construction for each item. Work shall be performed to the satisfaction of the Engineer to be considered complete.

The Engineer will provide the Contractor with survey information regarding the baselines and the existing surface features shown on the Plans. The Surveyor will field-verify the mapping by surveyed sections coincident to the baseline and surveyed profiles provided on the Plans. The Surveyor will field verify the baseline sections per the design plans and channel cross-sections at 200-ft intervals with a minimum of two (2) cross sections per channel. The cross-section comparison and a statement of general conformance will be provided to the Engineer for review and approval prior to any excavation activities.

The Surveyor shall provide field notes and shall set all additional stakes as needed, such as offset stakes, reference point stakes, slope stakes, grade stakes, stakes for drainage, or other structures, supplementary benchmarks, and any other horizontal or vertical controls necessary to secure a correct layout of the Work, including the re-establishment of the survey and construction baselines (as necessary), as shown on the

Plans.

The Surveyor shall be responsible for assuring the layout staking work is in conformance to the lines, grades, elevations, dimensions, and locations shown on the

Plans, or as required by the Engineer. The Contractor shall furnish a copy of their survey records for review by the Engineer and for the State’s permanent file. These records shall be furnished as they are completed during the progress of the Work.

Any inspection or review of the Surveyor's layout by the Engineer and the acceptance of all or any part of it shall not relieve the Contractor of their responsibility to secure the proper dimensions, grades, and elevations of the Work.

As the survey is completed, the Surveyor shall certify that the site layout is complete;

this includes, at a minimum, all necessary grades (both cut and fill), location and grades of all ditches, and all cross-sections related to cut and fill where grade lines are necessary for construction and or pay applications.

Survey Control

All survey control points must be clearly identified within the drawing and plans, labeled with their respective coordinates and elevations. The Surveyor is required to tie all project survey work to the baseline control provided by the Engineer or State. In the absence of furnished control points, the Surveyor shall establish, verify, and utilize new survey control.

The Surveyor shall gather field data utilizing the same coordinate system and elevation datum specified in the Plans. If field data is collected using an alternative geodetic datum, the Surveyor shall document the source datum and the translation parameters utilized to align the data with the Plans coordinate system and elevation datum.

The Surveyor shall be responsible for locating all property corner monumentation within the Limit of Disturbance (LOD) and provide coordinates to the Engineer for verification.

Upon verification, the Contractor shall remove and preserve disturbed monumentation, and reset original monuments to their location upon project completion. The Contractor shall exercise care in the preservation of stakes, monuments, and benchmarks, including existing property line markers, and shall have them reset at their expense if any are damaged, lost, displaced, or removed.

In the event site control is disturbed during construction, the Surveyor shall immediately reset and verify the control points for accuracy.

As-Built Plans

All “As-Built” Plans shall be provided to the Engineer and approved prior to the Final invoicing. The purpose of As-Built plans are to be a record of verification of all work completed by the contractor. A list of applicable pay items the Surveyor is required to field verify is included in these Specifications. As-Built information and plans must be certified by a West Virginia Registered Professional Land Surveyor (Surveyor) as to completeness and accuracy of the plan submittal (see certification requirement herein).

The As-Builts shall be provided in two forms of electronic format in PDF and AutoCAD

2020 or approved later version on either CD-ROM, DVD, or USB memory stick and one paper copy of the plans with the same size and scale as contained on the original

Plans. All surveyed locations, dimensions, and elevations shall be shown to the same precision as the Plans.

Additional information requested by the State, Engineer, or otherwise required by the

Contract Documents shall also be included in the record drawings.

All surveyed locations, dimensions, elevations, and quantities shall be shown to the same precision as the Plans unless otherwise approved by the Engineer. All labels will reference the exact item number and Name as listed in the bid summary table.

The Surveyor shall update the Cover Sheet by adding “AS-BUILT” to the Project Title, add current submission date and Revision Block and clearly identify in true color all sheets containing As-Built modifications or information in the index. Final As-Built cover sheet must include seal and signature of a Registered West Virginia Professional

Land Surveyor along with the following certification statement:

“I hereby certify that the information contained in this record drawing provides an accurate and complete representation of completed construction based upon field information obtained under the direct supervision of a West Virginia Registered

Professional Land Surveyor or otherwise verified quantities (i.e.: material ticket) provided by the Inspector or Engineer.”

The title block of each As-Built plan sheet must be updated to denote “As-Built” in the sheet description, current submission date, firm credentials and initials, and revision information if applicable.

As-Built drawings shall utilize a screened version of the final Plans as the base template to ensure original sheet layout, indexing, and spatial organization is maintained without modification. As-Built plans shall only include the sheets where information has been updated and field verified. Original design elements, including linework and annotations, must be screened in gray for clarity. All As-Built site features, contours, subsurface features, LOD and/or Contractor Work Limits (CWL) linework and labels

– shall be rendered in true color to ensure a distinct visual contrast between the design intent and final conditions.

The Surveyor shall provide an As-Built Legend to clearly define all specific As-Built features, symbology, and linework. At the Surveyor’s discretion, this may be configured as a comprehensive master legend in a single designated location or as individual, sheet-specific legends on each plan sheet.

Text and annotations shall note beginning and ending of work limits, including total linear footage, and be positioned to minimize the obscuring of As-Built data, free of overlapping text or linework. A background mask shall be applied to any annotations to ensure maximum legibility in areas where linework overlap cannot be avoided.

In the event that supplemental sheets are necessary, they shall be appended in sequential order and designated using an alpha character format relative to their corresponding baseline sheet (e.g., Sheet 12A).

Where final As-Built alignments deviate from the original design, the Surveyor shall include the original Plan profile sheets with the superseded profiles clearly crossed out in a distinct, true-color strikeout. Supplemental sheets depicting the As-Built profiles and/or cross sections shall be provided immediately following the original sheets.

All As-Built labeling shall maintain identical feature naming designations as established in the Plans, unless components have changed from design.

As-Built profiles and cross-sections shall be overlaid on the original construction design sheets to show verified existing ground topography, finalized As-Built grades with slope labels, contractor excavation cut/fill limits with area of section labeled, the location layout, invert elevations, and labeling of all installed drainage structures.

All subsurface or obscured features – including but not limited to seep collection, underdrains, toe keys, bonding benches, and related drainage structures that become inaccessible following backfill or burial – shall be surveyed for exact horizontal and vertical location prior to concealment and accurately shown on the final As-Built plans.

The Surveyor shall field-verify the installation of all temporary erosion and sediment control (E&S) features, including but not limited to: silt fence, safety fence, temporarily relocated fencing and gates, Stabilized Construction Entrances (SCEs), temporary access roads, laydown areas, diversion channels, check dams, riprap outlet protection, and sediment basins, shall be documented.

As-Builts shall include surveyed locations and all applicable horizontal and vertical dimensions of installed permanent improvements, including invert elevations where applicable.

For each installed component, including but not limited to pipes, conduits, drainage structures, manholes drop inlets, channels, splash pads, mine seals, subsidence fill areas, guardrail, and other appurtenances, the record drawings shall identify the type, size, length, material (where applicable), and all relevant rim, invert, and control elevations.

Surveyed boundaries of all waste and borrow sites, LOD and vegetative limits shall be shown and clearly labeled.

The Bid Item Schedule shall be modified to include an additional column designated

“As-Built Quantity”. All final quantities shall be recorded in a true-color format, utilizing the identical units of measurement established in the Plans. The final schedule totals shall correlate directly with, and verify, the quantities documented on the individual drawing sheets. For all other spreadsheets and tabular data within the plan set, columns may be modified to ensure adequate room to accommodate the recorded as-built information in true-color format with a line strike through design values.

Volumetric tables for As-Built unclassified excavation must be provided to validate and confirm all cross-sectional earthwork quantities.

Revegetation paid by the acre shall be based on As-Built plan-view acreage and isolated on a dedicated AutoCAD layer. All non-vegetated areas – including but not limited to:

graveled surfaces, pavement, roads, ponds, treatment infrastructure, un-vegetated channels, and buildings – must be excluded from both the acreage calculations and the associated CAD layer.

Quantity Verification and Supporting Documentation

ITEMS TO BE IDENTIFIED AND LABELED

ITEMS

☒ Baseline Survey after Clearing & Grubbing, if required

☒ Intermediate Surveys, if required

☒ Final Survey

☒ Revegetation

☐ Pipes, Valves, Manholes

☐ Mine Seals, Bat Gates

☒ Seep Collectors, Underdrains, Clean Outs

☒ Drainage Channels & Ditches, Splash Pads, Culverts, Drop Inlets

☒ Ponds, Wetlands, Water Treatment Structures

☐ Sludge Pumps, Sludge Cells, Geo-Tube Pads, Sludge Valves

☒ Buildings, Residential / Commercial Structures, Concrete Pads

☐ Pump Vaults, Air…