ADDENDUM NO 1 ARFQ DEP26-71 BRANCHLAND PORTALS.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1

Branchland Portals

ARFQ DEP 26-71

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on February 4, 2026, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

QUESTIONS AND ANSWERS

Q1. Is there an engineer's estimate for this project?

A1. $68,800.00

PRE-BID QUESTIONS AND ANSWERS

Q1. Does the stone have to be pulled back out off the road?

A1. Refer to specifications 4.1.5 Temporary Access Road

Q2. Can we windrow the trees?

A2. Trees can be windrowed. Location and placement to be approved prior to placement of trees.

Q3. Silt fence the whole length of the road?

A3. Install the belted silt fence in the locations shown on the plans and as required in the specifications..

Q4. What do we do with the water that drains from the portal?

A4. The Contractor is responsible for dewatering the mine portal in a controlled manner.

REVISED SPECIFICATIONS

N/A

REVISED DRAWINGS

ATTACHMENT A

Addendum #1

Branchland Portals

ARFQ DEP 26-71

CLARIFICATIONS, NOTES, AND CHANGES

1. Engineer’s estimate: $68,800.00.

2. March 31st is the last day for tree clearing. Bat gates can be installed from May 1st –

August 1st.

3. Contractor shall carry and maintain Public Liability Insurance and Comprehensive

Vehicle Liability Insurance with cover in an amount not less than $2,000,000 bodily injury and property damage for each occurrence and not less than $2,000,000 aggregate listing the following as an additional insured:

John Dial 14 Jacqueline Hts.

Huntington, WV 25702

Steven Dial 614 4th Avenue West Hendersonville, NC 28739

Thomas Dial 1215 Beverly Hills Drive Clarksville, TN 37040

REVISED BID SCHEDULE ( Submitted separately)

PRE-BID SIGN IN SHEETS

NA

*All Revised documents should be attached in the same order. If there is a revised Engineer estimate it needs to be attached separate, we do not provide these to the vendor. Just the amount.