ADDENDUM_NO_03_ARFP_TPK2600000001_Energy_Saving_Performance_Contracting_Services.pdf

S – Addendum Number:

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

TPK2600000001

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

1. is issued to extend the bid opening date from Thursday, May 7th, 2026 to Thursday, May 21st, 2026 at 10:30 AM.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

RFP

Revised 04/21/2021

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised: 4/1/26

4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this solicitation to the

Purchasing Department. Questions must be submitted in writing. All questions must be submitted on or before the date listed in the solicitation and to the email address purchasing@wvturnpike.com to be considered. A written response will be published as an addendum if a response is possible and appropriate.

Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are non-binding. Submitted e-mails should have solicitation number in the subject line.

5. VERBAL COMMUNICATION: Any verbal communication between the Vendor and any West Virginia Parkways Authority personnel is not binding, including that made at the mandatory pre-bid conference. Only information issued in writing and added to the Solicitation by an official written addendum by the Purchasing Department is binding.

6. BID SUBMISSION: All bids must be submitted by sealed bid to the Purchasing Department at the address listed below on or before the date and time of the bid closing. All bids must be received in sealed envelope form. Vendors must ensure their bid is signed and delivered before the date and time of the bid closing. Any bid received by the Purchasing Department staff is considered to be in the possession of the Purchasing Department and will not be returned for any reason.

The delivery address is:

West Virginia Parkways Authority

Purchasing Office 374 George Street Beckley, West Virginia 25801

The bid should contain the information listed below on the face of the envelope or the bid may not be considered:

SEALED BID

BUYER:____________________________________________________

SOLICITATION NO.:_________________________________________

BID OPENING DATE:________________________________________

BID OPENING TIME:_________________________________________

The completed delivery must be received by the Purchasing Department prior to the specified date and time for submission of the bid. A vendor choosing to submit a bid or a written change to a bid accepts full responsibility for the delivery and receipt of the bid or change. West Virginia Parkways Authority accepts no responsibility for the unsuccessful and/or incomplete delivery of bids.

Wesley Vandall

ARFP TPK2600000001

May 21, 2026

10:30 AM