ADDENDUM LETTER NO_ 5 _ 23RFP139160B_EC.pdf
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- Solicitation number
- PE-66096-NONST-2023-000000009
- Issued by
- Fulton County, Georgia
About this file
This is Addendum No. 5 to RFP 23RFP139160B-EC issued by Fulton County, Georgia on September 28, 2023, regarding Multi-Functional Devices (MFD) and Support Services. The addendum provides a revised MFD Cost Proposal Spreadsheet that serves as the binding cost submission form for qualified proposers. Bidders must acknowledge receipt of this addendum by uploading the signed acknowledgment form with their bid/proposal submittal package as outlined in section 3.2 of the RFP. The cost proposal requires pricing for seven categories of multi-functional devices ranging from mini units (26 pages per minute) to extra-large units (75 pages per minute), including a desktop MFD category, with estimated total quantities spanning 541 devices across all categories.
The cost proposal form is structured across five groups: Group I requests pricing for equipment leasing by device category with estimated monthly quantities; Group II requires per-click pricing for both black/white and color pages with estimated monthly click volumes of 1,444,603 black/white and 326,692 color clicks; Group III addresses one-time implementation fees including software licenses, implementation, training, and professional services; Group IV covers Year One initial costs; and Group V requests total costs of ownership across a five-year contract period broken down by individual years. All pricing must be fully inclusive of all projected expenses including transportation, meals, lodging, and related services, with additional pages permitted if necessary for complete cost submissions.
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Text version
Date: September 28, 2023
Project Number: 23RFP139160B-EC
Project Title: Fulton County Multi-Functional Devices and Services
This Addendum forms a part of the contract documents and modifies the original RFP documents as noted below:
ADDENDUM NO. 5: Revised MFD Cost Proposal Spreadsheet
The undersigned Bidder/Proposer acknowledges receipt of this Addendum by uploading this form with the Bid/Proposal submittal package as outlined in 3.2 of the RFP
This is to acknowledge receipt of Addendum No. 5, _____day of ____________, 2023.
Legal Name of Bidder/Proposer
Signature of Authorized Representative
Title
ITEM NO. ITEM DESCRIPTION Model Proposed ESTIMATED
QUANTITY
MONTHLY LEASED UNIT
PRICE ($) EXTENSION COST ($)
1. Mini - 26ppm color/ 26 ppm B/W 26 0
2. Small - 35 ppm color/ 35 ppm B/W 84 0
3. Medium - 40 ppm color/ 40 ppm B/W 226 0
4. Medium - 50 ppm color/ 50 ppm B/W 117 0
5. Large - 60 ppm color/ 60 ppm B/W 33 0
6. Extra Large - 75 ppm color/ 75 ppm B/W 31 0
7. Desktop MFD - 30 ppm color/ 30 ppm B/W 24 0
ITEM NO. ITEM DESCRIPTION COST PER CLICK EXTENSION COST ($)
1. Price Per B/W Click 0
2. Price Per Color Click 0
ITEM NO. ITEM DESCRIPTION
1. Software License Fees
2. Implementation Fees
3. Training Fees
4. Professional Services Fees
Cost Proposal Form GROUP I – Cost of Equipment
TOTAL COST GROUP I (lines 1-7)
GROUP II –Cost of Clicks (Black/White and Color)
TOTAL COST GROUP II (lines 1-2)
MONTHYLY ESTIMATED CLICKS
1,444,603 326,692
GROUP III - One-Time Fees
Include all fees for maintenance, support, use, access, etc.
Costs
Initial Year One Costs Include all fees for license, use, access, etc.
On-going annual costs
TOTAL COST OF OWNERSHIP (Year 1-5) 0 NOTE: Total cost shall be inclusive of all projected expenses, including but not limited to transportation, meals, lodging, long distance calls, photocopying services, etc.
(If additional space is required, include a separate sheet marked as price proposal page 2, etc.)
CONTRACT YEAR TOTAL COSTS BY YEAR (12 Months)
YEAR 1
YEAR 2*
YEAR 5*
YEAR 3*
TOTAL COST OF OWNERSHIP (Year 1-5)
TOTAL COST GROUP V (lines 1-4) 0
YEAR 4*
| ADDENDUM LETTER NO. 5 |
| MFD Cost Proposal - 2023 - Corrected (002) |
| Cost Proposal |
File details come from the government source that posted it. Updated .