ADDENDUM LETTER NO_ 3_ 23RP139160B_EC.pdf
PDF 33 KB Posted
- Solicitation number
- PE-66096-NONST-2023-000000009
- Issued by
- Fulton County, Georgia
About this file
This is Addendum No. 3 to a Request for Proposal (RFP) issued by Fulton County Government for Multi-Functional Devices and Services under solicitation 23RFP139160B-EC. The addendum extends the proposal submission deadline to September 29, 2023 at 11:00 AM and provides clarifications to the original RFP documents. The project involves procurement of multi-functional devices and related services, with an anticipated contract initiation date of January 1, 2024 and deployment to begin that same date. Vendors are required to submit technical proposals as a single PDF file, with a separate Functionality Excel spreadsheet and Cost Proposal uploaded individually to the online portal in Envelope 2.
The addendum includes responses to eight vendor questions addressing cost proposal form modifications, historical device return data, submission instructions, and contract timeline information. Notably, vendors are not permitted to add rows and columns to the MFD Cost Proposal Form for Groups II and III. The incumbent contractor information reveals that Standard Office System served as the prime contractor in a joint venture with Metro Records Management at a 69.00%/31.00% split, with Metro Records Management providing print management services. Historical data indicates that early lease cancellations have occurred at a rate of less than 2% over the course of the previous contract. The county provided an Excel spreadsheet listing minority subcontractors with which Fulton County has previously worked with satisfactory results.
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Text version
Date: September 5, 2023
Project Number: 23RFP139160B-EC
Project Title: Fulton County Multi-Functional Devices and Services
This Addendum forms a part of the contract documents and modifies the original RFP documents as noted below:
ADDENDUM NO. 3: Bid Due Date Extended to 9/29/23 at 11:00 and Q&A
The undersigned Bidder/Proposer acknowledges receipt of this Addendum by uploading this form with the Bid/Proposal submittal package as outlined in 3.2 of the RFP
This is to acknowledge receipt of Addendum No. 3, _____day of ____________, 2023.
Legal Name of Bidder/Proposer
Signature of Authorized Representative
Title
Questions & Answers - 2
Solicitation 23RFP139160B-EC - Fulton County Multi-Functional Devices
Buying Organization Fulton County Government
No Question/Answer Question Date
Q3 Question: MFD Cost Proposal Form
Are Vendors allowed to add rows and columns into the MFD Cost Proposal Form, under Group II and
Group III tabs as required to provide per device pricing?
Answer: For consistency the answer would be no for making adjustments to the cost proposal.
08/29/2023
Q4 Question: Solicitation Document
Could the county share how many devices have been returned in the last year?
Answer: We cannot provide.
08/29/2023
Q5 Question: Solicitation Document
Will you share historical data regarding how many of the devices in the past you have cancelled early based on the lease flexibility?
Answer: No, we can provide historical info, but it is less than 2% over the course of the contract.
08/29/2023
Q6 Question: Solicitation Document
In order to provide Vendors time to incorporate any changes or new information provided when the Q&A is released, will the County extend the Proposal Due Date by two weeks, to Friday, September 29?
Answer: Yes, we will extend the due date to September 29, 2023 at 11:00 AM.
08/29/2023
Q7 Question: Solicitation Document
Can the Country provide an estimated time when the Contract will be initiated in 2024 and the expected
Deployment date?
Answer: January 1, 2024.
08/29/2023
Q8 Question: Solicitation Document
Section 3.2.1 Submission Instructions state that Vendors need to submit a single (1) PDF response file, however the County included two (2) Excel files for completion and the online portal requires specific sections, forms, etc. to be uploaded individually (not as a single PDF). Can the County please clarify if
Vendors are still required to submit a single PDF file? If so, can this single PDF file be limited to the
Technical Proposal items?
Answer: The PDF would be your technical proposal. You should upload the Functionality excel spreadsheet as a separate document. the Cost Proposal should be uploaded in Envelope 2.
08/29/2023
Q31 Question: Minority Contractors List
Would you provide a list of minority subcontractors or subcontractors that Fulton County has worked with in the past and ad good results.
Ron Campbell, ron.campbell2@xerox.com
Answer: See Excel spreadsheet attached.
08/30/2023
No Question/Answer Question Date
Q33 Question: Sub-Contractors
Who are the current minority sub-contractors that are being used for the MFD contract and what functionality do they provide? Please provide their contact information or the preferred contractors for
FC?
Answer: The prime, Standard Office System did a joint venture with Metro Records Management at
69.00%/31.00%. (But Metro Records Management can be a subcontractor as well if the prime didn’t want to do a joint venture)
The function that Metro Records Management provides print management services.
08/30/2023
| ADDENDUM LETTER NO. 3.pdf |
| Q&A Addendum No. 3 |
| Questions & Answers - 2 |
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