ADDENDUM LETTER NO_ 3 _ 23RFP139745B_EC.pdf

Date: September 22, 2023

Project Number: #23RFP139745B-EC

Project Title: Armed and Unarmed Security Service

This Addendum forms a part of the contract documents and modifies the original RFP documents as noted below:

ADDENDUM NO. 3: Revised Cost Proposal Forms, Revised Staffing Plan, Additional Specifications and Q&A

The undersigned Bidder/Proposer acknowledges receipt of this Addendum by uploading this form with the Bid/Proposal submittal package as outlined in 3.2 of the RFP

This is to acknowledge receipt of Addendum No. 3, _____day of ____________, 2023.

Legal Name of Bidder/Proposer

Signature of Authorized Representative

Title

Please Note Additional Specifications Add to Section 3.3 Scope of Work Paragraph 8 - Materials and Equipment:

Tracking Devices and Vehicles:

The Consultant will provide three (3) tracking devices and three (3) vehicles. Three (3) armed security patrol officers will be assigned a tracking device to conduct patrols of eighteen (18) Libraries. The devices are used for tracking and monitoring the armed security patrol officers while conducting patrols of the eighteen (18) Libraries. The tracking devices are also used to communicate with the Fulton County Police Department Security Division to report emergency situations, daily reports, and to respond as needed for emergency occurrences at the Library facilities. A security vehicle is assigned to each patrol officer to conduct patrols. The vehicles are also used as a visual deterrent. This device helps the police officers while performing their rounds to each facility for security services.

Questions & Answers - 3

Solicitation 23RFP139745B-EC - Armed and Unarmed Security Services

Buying Organization Fulton County Government

No Question/Answer Question Date

Q23 Question: Inaccurate Hours

For the weekly hours, the Security Officer hours alone are listed at 5068, with the total weekly hours listed at 4885. How could the total hours be less than the hours for the security officer section of the cost proposal?

Answer: Please see Revised Cost Proposal Forms attached.

09/18/2023

Q24 Question: Questions for RFP

Are there any specific hours pertaining to Library hours?

Are there any specific hours pertaining to Facility hours for animal control?

Thank you!

Answer: Library hours

Monday and Tuesday 10:00 AM - 8:00 PM

Wednesday-Saturday 10:00 AM-6:00PM

Animal Control hours

Monday-Sunday 11:00 AM-8:00PM.

09/20/2023

Q25 Question: Radio Equipment

Will the security consultant be required to provide a radio repeater for proper communication ?

Answer: The Security consultant will not have to provide a radio repeater.

09/20/2023

Q30 Question: Timeline is very short.

1.Our concern is the short time frame between the Q&A period and the RFP due date. Vendors would only have a maximum of 5 business days to receive and evaluate answers, before the bid is due. As we look forward to providing you with a compliant and competitive offer, we respectfully ask FCPD to consider an extension deadline of 2 weeks after answers are received to vendor questions.

Answer: The FCPD does not agree with an extension.

09/20/2023

No Question/Answer Question Date

Q31 Question: Cost of Living Adjustments

2.Will FCPD please advise what COLA increases have been included in the current contract over the last 3 years?

Answer: New Hourly Wage Rates: Effective 05/01/2022 – 12/31/2023

Position TitleHourly Wage Rate

Account Manager-28.85

Security Supervisor (Unarmed) - 21.00

Security Officer - 15.00

Security Officer (Armed) - 19.00

Old Hourly Wage Rates: Effective 01/01/2020 – 04/30/2022

Position TitleHourly Wage Rate

Account Manager - 20.00

Security Supervisor (Unarmed) - 15.50

Security Officer - 13.00

Security Officer (Armed) - 15.00

09/20/2023

Q33 Question: Wage Increases

4.Will FCPD please advise what wage increases, if any, it is contemplating in the coming year?

Answer: The hourly wage rate was increased by $1.00 for the positions listed for the year 2024.

Position Title 2023 Hourly Wage Rate and 2024 Hourly Wage Rate

Account Manager - 28.85 to 29.85

Security Supervisor (Unarmed) - 21.00 to 22.00

Security Officer - 15.00 to 16.00

Security Officer (Armed) 19.00 to 20.00

09/20/2023

Q34 Question: Clarify hours by position

5.The cost proposal form shows total weekly hours of 4,885; however, the weekly hours provided by position equal a total of 5,660. Will you please confirm total weekly hours?

Answer: Please see revised Cost Proposal Forms attached.

09/20/2023

Q35 Question: CPR Certification

6.Standard CPR renewal is every two years; will Fulton County PD please confirm you require annual

CPR recertification as stated in Scope of Work, 6. Training section?

Answer: The Security Officers just need to be current with their C.P.R certification.

09/20/2023

Q36 Question: Clarify Project Schedule

7.Please clarify section 3.5 Project Schedule and what is required for that? We understand the proposal format and content section begins in 3.6; however, we want to ensure we include responses for 3.5 if required.

Answer: The Project Schedule is non-applicable. Please disregard this section of the solicitation document.

09/20/2023

No Question/Answer Question Date

Q37 Question: Self-relieving posts

8.For sites where only one officer is on post, are posts self-relieving for breaks and meal periods?

Answer: Yes, the sites with one Officer are self-relieving.

09/20/2023

Q41 Question: Fingerprinting

12. Regarding the fee for every fingerprint FCPD conducts, what is the cost per individual that will be charged to the Contractor?

Answer: Thirty Dollars.

09/20/2023

Q43 Question: Proof Of Insurance

Do you need for this to have Fulton County on it or just a sample showing our insurance?

Answer: Just show proof of insurance, if awarded then Fulton County will need to be named as the additional insured.

09/21/2023

Q44 Question: Cost Proposal Form

The total number of hours does not match the hours listed. What is the correct number of hours?

Answer: Please attached Revised Cost Proposal Forms

09/21/2023

Q45 Question: Cost Proposal

Do you want the cost proposal separated out or just on your form?

Answer: The Cost Proposal Forms need to be uploaded in envelope 2 separate from all documents.

09/21/2023

REVISED

EXHIBIT 9

23RFP139745B-EC, Armed and Unarmed Security Services

Minimum Hourly Compensation (Pay) Rates

Fulton County has set the following minimum hourly pay rates due to the nature of the requested service, and the knowledge, experience and level of professionalism required to perform the work.

1. Account Manager 29.85 per hour

2. Security Supervisor (unarmed) 22.00 per hour

3. Security Officer 16.00 per hour

4. Security Officer (armed) 20.00 per hour

Additional Service Requirement Rates and Procedures

In the event additional service is necessary, the Consultant agrees to provide such additional service at the rate provided under this contract. In the event a request for additional service is provided with less than an eight (8) hour notice, an overtime rate of 1.5 times the regular rate shall apply.

Additional service requirements will be provided to the Account Manager by the Commander or Deputy Commander, Security Division, FCPD only. Requirements may be rendered verbally, but will be provided in writing no less than thirty-six (36) hours from time of verbal notification.

Invoicing

The Consultants work week must start on Sundays and end on Saturdays. All invoices must be submitted to FCPD Security Division every Monday for timely processing. The Consultant shall submit weekly invoices to the Fulton County Department of Finance. A separate invoice shall be prepared and submitted for each county facility. Each invoice shall indicate the purchase order number and contain the following information:

1. Name and address of facility for which service was provided

2. Period of service expressed in date form (i.e. 2-1-07 to 2-7-07).

3. Total service hours provided.

4. Total cost for service.

5. List each individual security post, service hours provided, billing rate (officer/supervisor/account manager, armed/unarmed and cost (for facilities with more than one security post).

Invoices for hours in excess of the standard service requirements established by the FCPD must contain a detailed explanation regarding charges. A separate invoice will be submitted for all additional service provided. In addition to containing the information listed above, additional service invoices must indicate “additional service”, the event name as applicable and detailed explanation for the additional service.

Failure of Consultant to include the above information on each invoice will result in the invoice returned to the Consultant.

TOTAL SERVICE HOURS

Position Title

Weekly Hours Billing Rate Total Amount Weekly

PROJECT MANAGER

X

SHIFT SUPERVISORS

SECURITY OFFICERS

3,469.5

ARMED OFFICERS

1,478.5

TOTAL WEEKLY HOURS

5,196

TOTAL WEEKLY COST

1.

TOTAL ANNUAL COST

(Total weekly cost x 52 weeks equals the total annual cost)

OTHER SERVICES QUANTITY MONTHLY RATE TOTAL AMOUNT

MONTHLY

Use of Tracking Devices 3 $ Use of Patrol Vehicles 3 $

TOTAL MONTHLY COST $

2.

TOTAL ANNUAL COST

(Total monthly cost x 12 months equals the total annual cost)

BASE BID AMOUNT TOTAL

COST PROPOSAL FORMS

(Highlighted boxes numbers 1 and 2, the Total Annual Cost added together equals the BASE BID AMOUNT TOTAL)

COST PROPOSAL FORMS

Provide the hourly and billing rates on the tables below for all position(s) the Proposer has identified that will be required for this project based on the Scope of Work.

HOURLY RATES

Proposer shall indicate proposed hourly wage rate as follows:

Position Title Hourly Wage Rate

Account Manager Security Supervisor (Unarmed) Security Officer Security Officer (Armed)

BILLING RATES

Proposer shall indicate proposed hourly billing rate as follows:

Position Title Hourly Billing Rate

Account Manager Security Supervisor (Unarmed) Security Officer Security Officer (Armed)

2023 Security Staffing Plan Armed and Unarmed Security Services

Officers Total Per shift Wkly Hrs.

Police Department Government Ctr. Staff Account Manager Mon-Fri 08:00-16:00 1 40

Supervisor Sun-Sat 00:01-24:00 1 168 Government Ctr. Rover Sun-Sat 00:01-24:00 2 376

Pryor St. Ent. Mon-Fri 05:00-20:00 2 190 Pryor St. Ent. Mon-Fri 08:00-17:00 1 40

P'Tree Ent. Mon-Fri 07:00-17:00 2 93.5 P'Tree Ent. Mon-Fri 08:00-17:00 1 45 PSB Ent. Mon-Fri 07:00-17:00 1 90 PSB Ent. Mon-Fri 07:00-17:00 1 45

Mitchell St. Lot Mon-Fri 06:00-22:00 1 80 Stadium Lot Mon-Fri 06:15-19:45 1 67.5

Loading Dock Mon-Fri 08:00-17:00 1 40 FCC Fri-Mon 07:00-15:30 1 32 FCC Fri-Mon 15:00-07:00 1 32 FCC Fri-Mon 23:00-07:00 1 32

North Annex 2nd fl Mon-Fri 8:00-21:00 1 43 Animal Control Sun-Sat Facility hours 1 56

Sheriff's Department

Justice Center Complex Various Posts Sun-Sat 15:00-07:00 Varies 456 F. C. Drug Court Armed Officer Mon-Fri 8:00-18:30 1 49.5 F. C. Drug Court Unarmed Officer Mon-Fri 08:00-17:30 1 49.5

Department of Senior Services

137 Peachtree St. Entrance Mon-Fri 7:00-19:00 1 55 Helene S. Mills Ctr. Ent./Foot Patrol Mon-Fri 08:00-17:30 1 51 HJC Bowden Ctr. Ent./Foot Patrol Mon-Fri 7:00-20:00 1 51 Harriet G. Darnell Ent./Foot Patrol Mon-Fri 07:00-18:00 2 80

Dorothy C. Benson Ent./Foot Patrol Mon-Fri 8:30-16:30 1 51 Southeast Senior Center Ent./Foot Patrol Mon- Fri 8:00-17:00 1 40

New Horizons Ent./Foot Patrol Mon- Fri 8:00-17:00 1 40 QLS Ent./Foot Patrol Mon-Fri 09:00-18:00 1 40

Medical Examiner's Office Medical Examiner's Office Entrance Sun-Sat Facility Sched. 1 76

Library Central Library Supervisor Mon-Fri 7:30-16:00 1 40 Central Library Ent./Foot Patrol Sun-Sat Lib. Hours 9 339

Central Library Armed Ent./Foot Patrol Mon-Fri Lib. Hours 1 80 Auburn Avenue Research Lib. Ent./Foot Patrol Mon-Sat Lib. Hours 1 56

Adams Park Lib. Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 Adamsville/Collier Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

Buckhead Lib. Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 Cleveland Ave Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 E. Atlanta Lib. Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

Department/Facility Post Days Hours

FCPD/Sec. Div. Page 1 9/22/2023

Martin L. King Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

FCPD/Sec. Div. Page 2 9/22/2023

Mechanicsville Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 Metropolitan Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

Peachtree Lib. Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 Ponce De Leon Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

Alpharetta Library Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 East Point Library Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50 Northwest Library Armed Ent./Foot Patrol Mon-Sat Lib. Hours 1 50

Library Patrol #1 Ent./Foot Patrol Mon-Sat Lib. Hours 1 60 Library Patrol #2 Ent./Foot Patrol Mon-Sat Lib. Hours 1 60 Library Patrol #3 Ent./Foot Patrol Mon-Sat Lib. Hours 1 60

Tax Commissioner

Alpharetta Tag Office Ent./Foot Patrol Mon-Fri 08:00-17:00 1 50 Greenbriar Tag Office Ent./Foot Patrol Mon-Fri 08:00-17:00 1 40

North Service Ctr. Ent./Foot Patrol Mon-Fri 08:00-17:00 1 40 South Service Ctr. Ent./Foot Patrol Mon-Fri 08:00-17:00 1 80

Juvenile Justice Ctr

395 Pryor St. Ent./Foot Patrol Sat-Sun 00:01-24:00 2 96 Ent./Foot Patrol Mon-Fri 16:00-24:00 2 80 Ent./Foot Patrol Weekends/Holidays 00:01-24:00 2 176

Behavioral Hlth ADTC-265 Blvd. Screening Mon-Fri 07:00-21:30 4 132

ADTC-265 Blvd./Armed Entrance Mon-Fri 08:00-17:00 1 40 Oakhill Campus Security Officer Mon-Fri 08:00-17:00 2 168

Oakhill Campus/Armed Security Officer Sun-Sat 16:00-08:00 1 40 Central Training Center Security Officer Mon-Fri 8:00-17:00 1 40

FC Clubhouse /Behavioral Health Ent./Foot Patrol Mon-Sun 14:00-06:00 1 10

Public Works SFMOC/Weekend/Hol 24hrs Security Officer Sun-Sat 16:00-07:00 1 113

WROC Security Officer Mon-Fri 1 47.5 Alpharetta Public Works/Armed Security Officer Mon-Fri 07:30-17:00 1 45

205.5

DREAM

Stadium Lot Brown/Red Security Officer Patrol Mon-Fri 6:00-19:45 1 67.5 South Annex Ent./Foot Patrol Mon-Fri 14:00-22:00 1 40

107.5 4700 N. Point

4700 North Point Pkwy(24 hour cov) Sun-Sat Sun-Sat per schedule 1 168

Elections 1365 English St Ent./Foot Patrol Mon-Fri 8:00-17:00 1 45

5196TOTAL WEEKLY HRS

FCPD/Sec. Div. Page 3 9/22/2023

FULTON COUNTY POLICE DEPARTMENT

CONTRACT SECURITY STAFFING PLAN 2021

Department/Facility Officers Total Per shift Wkly Hrs.

Police Department Government Ctr. Staff Account Manager Mon-Fri 08:00-16:00 1 40

Supervisor Sun-Sat 00:01-24:00 1 168 Government Ctr. Rover Sun-Sat 00:01-24:00 2 336

Pryor St. Ent. Mon-Fri 05:00-13:30 2 80 Pryor St. Ent. Mon-Fri 08:00-16:30 1 40

Pryor St. Armed Mon-Fri 8:00-16:30 1 40 Pryor St. Ent. Mon-Fri 13:00-20:00 2 70

PSB Mon. & Wed 7:00-17:00 1 25 P'Tree Ent. Mon-Fri 7:00-17:00 1 45 P'Tree Ent. Mon-Fri 08:00-17:00 1 90

Mitchell St. Lot Mon-Fri 06:00-22:00 1 77 Stadium Lot Mon-Fri 06:15-19:45 1 67

Loading Dock Mon-Fri 08:00-17:00 1 40 FCC Mon-Fri 07:00-15:30 1 40 FCC Fri-Mon 24-hr 1 64

4700 North Point Mon-Fri 07:00-15:00 1 40 4700 North Point Sun thru Sat 24 hr 1 128

Wolf Creek Amphitheater Fri-Mon 17:00-07:00 1 168 North Annex Mon-Fri 12:00-20:00 1 40

Sheriff's Department

Justice Center Complex M/Fri/Sat/Sun 07:00-15:00 3 Tues/Wed/Thur 07:00-15:00 2

Sun-Sat 15:00-07:00 3 Sun-Sat 23:00-07:00 3 Sun-Sat 23:00-07:00 2

F. C. Drug Court Armed Officer Mon, Tues, Thur, Fri 8:00-18:30 1 42 F. C. Drug Court Armed Officer Wednesdays 08:00-17:30 1 9 F. C. Drug Court Unarmed Officer Mon, Tues, Thur, Fri 08:00-20:00 1 42 F. C. Drug Court Unarmed Officer Wednesdays 08:00-17:30 1 9

Medical Examiner's Office

Monitor Sat-Sun 16:00-08:00 1 32 Mon-Fri 0001-08:00 1 40 two weeks starting 3/29 Sun - Thurs 16:00-2400 72 Tax Commissioner

Alpharetta Tag Office Ent./Foot Patrol Mon-Fri 08:00-17:00 1 45.5 North Service Ctr. Ent./Foot Patrol Mon-Fri 08:00-17:00 1 45.5 South Service Ctr. Ent./Foot Patrol Mon-Fri 08:00-18:00 1 50 South Service Ctr. Ent./Foot Patrol Mon-Fri 08:00-19:00 2 110

Greenbriar Tag Ent./Foot Patrol Mon-Fri 07:30-18:00 1 52.5 303.5

Juvenile Justice Ctr 395 Pryor St. Ent./Foot Patrol Mon-Fri 15:00-23:00 2 80

Ent./Foot Patrol Sat-Sun 00:01-24:00 2 96 Ent./Foot Patrol Holidays/weekends 24hr 2 176

Post Days Hours

Behavioral Hlth ADTC-265 Blvd. Screening Mon-Fri 07:00-15:00 1 40

Mon-Fri 07:00-14:00 1 35 Mon-Fri 08:00-16:30 1 42.5 Mon-Fri 14:30-21:30 1 35

Tuesdays & Thursdays 14:30-21:30 1 14 Oakhill Campus Security Officer Mon-Fri 08:00-17:00 2

Security Officer Sun-Sat 16:00-08:00 1 Oakhill Campus/Armed Security Officer Mon-Fri 8:00-17:00 1 40

Fulton County Clubhouse Security Officer Tuesdays & Thursdays 15:00-19:30 1 8 Adamsville Behavioral Health Security Officer Mondays & Thursdays 17:00-19:00 1 4

386.5 Public Works

SFMOC Monitor/Foot Patrol Mon-Thur 17:00-06:00 24-hr Cov - Wknds & Holidays Monitor/Foot Patrol Fri-Mon 24-hr

Fulton County Board of Health 10 Park Place Supervisor Mon-Fri 08:00-17:00 1 40

Armed Officer Mon-Fri 08:30-17:00 1 40 Officer Mon-Fri 08:30-17:00 1 40 Officer Mon-Fri 8:00-16:30 1 40 Officer Mon-Fri 9:00-18:00 1 40

Vaccine Officer 1 40

Health Centers Adamsville Health Ctr. Security Officer Mon-Fri Schedule 1 40

2 80 College Park Health Ctr. Security Officer Mon-Fri 07:45-17:15 1 40

12:00-17:00 1 25 Neighborhood Union Hlth Ctr. Security Officer Mon-Fri 17:00-05:00 1

Sat-Sun 00:01-05:00 1 College Park Health Center Armed Officer Varies 08:00-17:00 1

Tues & Thurs 10:30-19:00 1 40 N. Fulton Regional Health Ctr. Armed Officer Mon-Fri 08:00-17:00 1 40 Neighborhood Union/armed Armed Officer Mon-Fri 8:00-17:00 1 40

NFSC (Health Ctr) Open/Entrance Mon,Tues, Thurs 7:00-16:00 1 40

DREAM 439

Stadium Lot Red/Brown Security Officer Mon-Fri 06:15-19:45 1 67 South Annex Security Officer Mon-Fri 14:00-22:00 1 40

COVID 19 TESTING

265 Security Officer Mon-Fri 21:00-07:00 1 50 cov Security Officer Fri-Mon 19:00-07:00 1 60

Central Library Sun-Sat 24 hr cover 3 per day

1 eve 1 morning 208

1 per shift 113

ACCT. MGR.

SUPERVISOR

UNARMED OFFICERS

ARMED OFFICERS