ADDENDUM LETTER NO_ 2 _ 23RFP139745B_EC.pdf
PDF 136 KB Posted
- Attached to
- Armed and Unarmed Security Services
- Solicitation number
- PE-66096-NONST-2023-000000001
- Issued by
- Fulton County, Georgia
About this file
This document is an addendum to a Request for Proposal (RFP) issued by Fulton County Government for armed and unarmed security services. The addendum provides clarification on several questions received from potential bidders, including information about the current contract, the amount spent over the last year, the estimated total annual hours, and the minimum hourly pay rates for various positions. The RFP indicates that the initial term of the contract will be one year with two renewal options.
The cost proposal forms included in the addendum outline the weekly and annual costs for the project, including hourly billing rates for an account manager, security supervisors, security officers, and armed security officers. The addendum also provides details on invoicing requirements and procedures for requesting additional services. There are no MWBE/VS/DBE goals for this project, and a bid bond or performance bond is not required.
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Text version
Date: September 18, 2023
Project Number: #23RFP139745B-EC
Project Title: Armed and Unarmed Security Service
This Addendum forms a part of the contract documents and modifies the original RFP documents as noted below:
ADDENDUM NO. 2 Cost Proposal Forms and Q&A
The undersigned Bidder/Proposer acknowledges receipt of this Addendum by uploading this form with the Bid/Proposal submittal package as outlined in 3.2 of the RFP
This is to acknowledge receipt of Addendum No. 2, _____day of ____________, 2023.
Legal Name of Bidder/Proposer
Signature of Authorized Representative
Title
Questions & Answers - 2
Solicitation 23RFP139745B-EC - Armed and Unarmed Security Services
Buying Organization Fulton County Government
No Question/Answer Question Date
Q4 Question: cost proposal
The RFP states: "The Cost Proposal Forms are provided in Section 9 – Exhibits, Exhibit 1 of this RFP.
The Proposer is required to complete all of the Cost Proposal Forms provided." However, these forms do not appear to be included. Please identify where they are?
Answer: See attached Cost Proposal Form.
09/06/2023
Q5 Question: Current incumbent
Who is the current incumbent?
Answer: Answered previously see Q&A #3
09/06/2023
Q6 Question: Current contract
When was the current incumbent awarded the contract? Could you please provide us copy of current contract?
Answer: Allied Universal Security Services. For a copy of the current contract information please go to the link below for an open records request.
www.fultoncountyga.gov, scroll to the bottom of the page look for Open Records Request, click on it, and follow the steps.
09/06/2023
Q7 Question: Subcontractors
Are there any subcontractors being used for the current contract?
Answer: Yes, there are subcontractors used for the current contract.
09/06/2023
Q8 Question: length of the current contract
What was the initial term length of the current contract (for example, 1 year plus 4 year options, etc.)
Answer: One (1) year with two (2) renewal options.
09/06/2023
Q9 Question: start date of the initial contract
What was the start date of the initial contract?
Answer: January 1, 2021
09/06/2023
Q10 Question: spending over last year
What was the amount spent in the last 12 months?
Answer: $4,196,692.08 was spent for the period from January 1, 2022, through December 31, 2022
09/06/2023
Q11 Question: last billed month
What was the total spent in the last in the last billed month?
Answer: The total spent in the last billed was $451,002.92 spent in July 2023.
09/06/2023
No Question/Answer Question Date
Q12 Question: separate billing rates
Are there any other rates billed separately (such as equipment, vehicles, etc.)
Answer: Heliaus Devices and three vehicles.
09/06/2023
Q13 Question: modifications from previous contract
Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in guard type (e.g., armed vs unarmed), a need for additional resources?
Answer: There aren’t any significant modifications from the previous contract to the new one.
Throughout the year a department may request additional services, but it just depends on the department’s situation. Something unexpected may happen and a department may request new services or additional services. Services are requested based on the department’s needs.
09/06/2023
Q14 Question: contract spending - last year
What was the amount spent on this contract last year?
Answer: Previously answered see Q&A #10
09/06/2023
Q15 Question: Annual hours for contract
What is the estimated total number of annual hours for this contract?
Answer: The estimated total number of annual hours for this contract is 4885.
09/06/2023
Q17 Question: Additional service
Are there any additional services that may be needed that are not listed in the RFP? For instance, the need of additional sites, seasonal required security, etc.
Answer: There are no additional services needed that are not listed in the RFP.
09/06/2023
Q18 Question: any other wages
Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?
Answer: Minimum Hourly Compensation (Pay) Rates
Fulton County has set the following minimum hourly pay rates due to the nature of the requested service, and the knowledge, experience and level of professionalism required to perform the work.
1. Account Manager 29.85 per hour
2. Security Supervisor (unarmed) 22.00 per hour
3. Security Officer 16.00 per hour
4. Security Officer (armed) 20.00 per hour
09/06/2023
Q19 Question: Bid or performance bond?
Is a Bid Bond or performance bond required? If yes, how much?
Answer: A Bid Bond or Performance Bond is not required.
09/06/2023
No Question/Answer Question Date
Q20 Question: pricing form
Is there a pricing form or format?
Answer: See attached Cost Proposal Form.
09/06/2023
Q21 Question: MWBE/VS/DBE goals
Are there any MWBE/VS/DBE or other goals for this project?
Answer: Fulton County Government does not have a goal base program.
09/06/2023
Q22 Question: Staffing Plan
Which page are we supposed to complete sheet 1 or sheet 2 of the staffing plan?
Answer: The staffing plan is for informational purposes only. The staffing plan shows armed and unarmed security guard services that are currently provided to Fulton County. The staffing plan lists the departments/facilities, posts, days, hours, officers per shift, and the total weekly hours.
09/16/2023
EXHIBIT 9
Minimum Hourly Compensation (Pay) Rates
Fulton County has set the following minimum hourly pay rates due to the nature of the requested service, and the knowledge, experience, and level of professionalism required to perform the work.
1. Account Manager 29.85 per hour
2. Security Supervisor (unarmed) 22.00 per hour
3. Security Officer 16.00 per hour
4. Security Officer (armed) 20.00 per hour
Additional Service Requirement Rates and Procedures
In the event additional service is necessary, the Consultant agrees to provide such additional service at the rate provided under this contract. In the event a request for additional service is provided with less than an eight (8) hour notice, an overtime rate of 1.5 times the regular rate shall apply.
Additional service requirements will be provided to the Account Manager by the Commander or Deputy Commander, Security Division, FCPD only. Requirements may be rendered verbally, but will be provided in writing no less than thirty-six (36) hours from the time of verbal notification.
Invoicing
The Consultants' work week must start on Sundays and end on Saturdays. All invoices must be submitted to FCPD Security Division every Monday for timely processing. The Consultant shall submit weekly invoices to the Fulton County Department of Finance. A separate invoice shall be prepared and submitted for each county facility. Each invoice shall indicate the purchase order number and contain the following information:
1. Name and address of facility for which service was provided
2. Period of service expressed in date form (i.e. 2-1-07 to 2-7-07).
3. Total service hours provided.
4. Total cost for service.
5. List each individual security post, service hours provided, billing rate (officer/supervisor/account manager, armed/unarmed and cost (for facilities with more than one security post).
Invoices for hours in excess of the standard service requirements established by the FCPD must contain a detailed explanation regarding charges. A separate invoice will be submitted for all additional service provided. In addition to containing the information listed above, additional service invoices must indicate “additional service”, the event name as applicable and detailed explanation for the additional service.
Failure of Consultant to include the above information on each invoice will result in the invoice returned to the Consultant.
COST PROPOSAL FORMS
#23RFP139745B-EC, Armed and Unarmed Security Services
TOTAL SERVICE HOURS
Position Title Weekly Hours
Billing Rate Total Amount Weekly
PROJECT MANAGER
X
SHIFT SUPERVISORS
SECURITY OFFICERS
ARMED OFFICERS
TOTAL WEEKLY HOURS
TOTAL WEEKLY COST
TOTAL ANNUAL COST
(Total weekly cost x 52 weeks equals the total annual cost)
COST PROPOSAL FORMS
#23RFP139745B-EC, Armed and Unarmed Security Services
Provide the hourly and billing rates on the tables below for all position(s) the Proposer has identified that will be required for this project based on the Scope of Work.
HOURLY RATES
Proposer shall indicate proposed hourly wage rate as follows:
Position Title Hourly Wage Rate
Account Manager Security Supervisor (Unarmed) Security Officer Security Officer (Armed)
BILLING RATES
Proposer shall indicate proposed hourly billing rate as follows:
Position Title Hourly Billing Rate
Account Manager Security Supervisor (Unarmed) Security Officer Security Officer (Armed)
| ADDENDUM LETTER NO. 2.pdf |
| Q&A Document 2 (2) |
| Questions & Answers - 2 |
Cost Proposal Form - 2024 Security Services
File details come from the government source that posted it. Updated .