Addendum_Form.docx

This addendum to a City of Phoenix Public Works Department invitation for bid modifies the solicitation for full-service HVAC filter maintenance and repair services across approximately 120 municipal facilities. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. The document includes a section for vendor inquiries and city responses, with a structured format for questions and answers numbered one through seven, though the specific questions and answers are not populated in this template. The three-year initial contract commences September 1, 2026, with two optional one-year extension periods. A pre-offer conference is scheduled for February 18, 2026, at 9:00 a.m. via Microsoft Teams, with a written inquiry deadline of March 25, 2026, at 9:00 a.m., and sealed offers due April 8, 2026, at 11:00 a.m., submitted electronically through the City's Procurement Portal.

The contract requires supply and installation of MERV 13 rated filters in various configurations at service intervals ranging from monthly to annual schedules across Public Works Department and Public Safety locations. Offerors must have a minimum of five years of operational experience and maintain all required licenses, certifications, and appropriate insurance coverage within 14 calendar days of award notification. All offers must be firm and fixed for 180 calendar days from the solicitation opening date. The City has established Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements in compliance with 49 C.F.R. Part 26, requiring successful contractors to submit initial and annual DBE participation plans and monthly reporting through the City's Certification and Compliance System portal. Additional compliance requirements include federal civil rights regulations, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, E-Verify employment eligibility verification, and Arizona legal worker requirements.