Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer form from the City of Phoenix, Arizona, formalizing the acceptance of a contractor's proposal for HVAC filter maintenance and repair services. The contract covers full-service air filter maintenance and supply, including all necessary labor, tools, materials, supplies, and incidentals for replacing filters and performing HVAC filter maintenance services at various City of Phoenix facilities. The initial term is three years, commencing on or about September 1, 2026, with two optional renewal years available. The effective date of the contract is upon award by City Council, conditioned upon signature and recording by the City Clerk's department as required by the Phoenix City Code. Contractors are cautioned not to commence any billable work or provide materials or services under the contract until receiving official purchase order or contract documentation.

The form indicates that the City Attorney approved the document as to form on January 19, 2017, and it is on file with the City Clerk. The acceptance document requires signatures from the City Manager (Jeffrey Barton), the applicable Director or delegate, and the City Clerk, along with the date of execution. The contract will terminate upon the earliest occurrence of reaching the end of the term including any exercised extensions or upon termination pursuant to the agreement's provisions. Specific pricing terms, set-asides, incumbent contractor information, and funding sources are not detailed in this acceptance form and would be contained in the associated contract and solicitation documents.